Academic regulations - University of Ottawa

Academic standing and grading system

Academic standing

Pass or fail

How do I know if I’ve passed my year?

If you’re in a general bachelor’s program and have achieved a cumulative grade point average of at least 4.0, you’ve passed. If you’re in an honours program and have achieved a cumulative grade point average of at least 5.0, you’ve passed.

Some faculties or programs of a particular faculty may have other requirements, subject to the approval of the Senate.

Probation

What happens if my cumulative grade point average is less than the minimum required?

If you have taken (successfully or not) at least 24 credits and your cumulative grade point average is less than the minimum required for your program, your faculty will put you on probation. This means that you will be monitored until your cumulative grade point average (CGPA) reaches the minimum required by your program.

If your cumulative grade point average, in an honours program, is below 5.0, you can:

  • re-register in the honours program with probationary status; or
  • register in a general bachelor’s program.

In the latter case, you won’t be put on probation unless your grade point average is below 4.0.

Decisions on lifting probation or withdrawal from the program are made only after you have taken (successfully or not) another 24 credits, in accordance with the conditions of your probation. Probation is lifted when your cumulative grade point average reaches the required minimum for your program.

Withdrawal from a program or a faculty

Under what circumstances can my faculty make me withdraw from a program?

Withdrawal from your program of studies is mandatory if:

  • you have a CGPA below 4.0 at the Faculty of Health Sciences;
  • you have two failures in compulsory work terms, including in programs where participation in co-operative education is compulsory;
  • you have two failures in NSG or NUT courses at the Faculty of Health Sciences even if the failed courses were successfully;
  • you have obtained a second “F” grade for a compulsory or elective course at the Faculty of Education (undergraduate program) even if the course has been repeated successfully;
  • you have a CGPA below the minimum average required after being placed on probation and after having taken (successfully or not) another 24 credits.

Withdrawal from your faculty is mandatory if:

  • you have a CGPA below 3.0 after having taken (successfully or not) 24 credits;
  • you have a CGPA below the minimum average required after being placed on probation and after having taken (successfully or not) another 24 credits.

If you were withdrawn from your program, you may be eligible for admission to another program of your faculty. After taken (successfully or not) another 24 credits after your withdrawal, you can submit a change of program request to re-register in your program. In order to do that, you must fulfill admission requirements.

If you were withdrawn from your faculty, you may re-apply for admission to re-register at the faculty only after having taken (successfully or not) another 24 credits after your withdrawal. In order to do that, you must fulfill admission requirements and meet your faculty’s academic upgrading conditions. Your application will be evaluated on the basis of the average you obtained during the period of academic upgrading.

You can also be withdrawn from your program or faculty if you violate the regulation on academic fraud or your faculty’s regulations.

Readmission

What can I do if I’m registered in an honours bachelor program and my cumulative grade point average is lower than 5.0?

You can reregister in your program with probationary status or register in a general bachelor’s program. If you register in a general bachelor’s program, you won’t be on probation unless your average is less than 4.0.

Registration to additional courses

Can I register for additional courses even if I haven’t maintained my required grade point average (CGPA)?

If you have meet the requirements for the courses you’ve been registered in but haven’t maintained the required grade point average for your program, you can still register for up to 24 additional credits.

Interruption of studies

If I’ve interrupted my studies for six terms, can I reregister?

If you’ve interrupted your studies for six consecutive terms or less, you can reregister in the same faculty without submitting a new application for admission. If you’ve been away for seven or more consecutive terms, you must make a new application for admission to one of the types of programs described in Regulation 3.1.

What are the steps to take for me to be able to interrupt my studies?

With the exception of the Faculty of Arts, you must fill out a Modification/Cancellation of Registration form and return it to your academic secretariat. We also strongly recommend that you meet with an academic adviser before interrupting your studies, to ensure that you’re not penalized. For example, certain bursaries require that you be registered full time without interruption throughout your studies and some professional programs such as Nursing require that you take some refresher courses after 6 months of absence.

Students registered at the Faculty of Education must meet with the program director prior to interrupting their studies.

Regulation 11: Academic Standing, Probation and Mandatory Withdrawal

Grading system

Official grading system

What system does the University use to evaluate students’ performance in courses?

The University of Ottawa’s official grading system is alphanumeric. Transcripts include letters and numerical values (in other words, the letter grade A+, which represents a grade of between 90%–100%, has a numerical value of 10).

This system is used for all courses, except in certain cases approved by the University Senate. Some courses use a “Satisfactory/Not satisfactory” or “Pass/Fail” system, because of the type of learning outcomes (for example, “Pass/Fail for CO-OP placements or “Satisfactory/Not Satisfactory” for nursing placements).

Letter Grade

Numerical Value Out of 10

Percentage scale value

A+

10

90-100

A

9

85-89

A-

8

80-84

B+

7

75-79

B

6

70-74

C+

5

65-69

C

4

60-64

D+

3

55-59

D

2

50-54

E

1

40-49*

F

0

0-39

ABS

0

Absent

AUD

0

Auditor

CR

0

Credited course

CTN

0

Continuing

DFR

0

Deferred

DR

0

Drop

EIN

0

Failure/Incomplete

Q

0

Advanced standing

NC

0

No credits

NNR

0

Mark not submitted

NS

0

Not satisfactory

P

0

Pass

S

0

Satisfactory

* Redeemable failure in some faculties

What is the passing grade?

The passing grade depends on the program or faculty. We recommend that you visit your faculty’s website.

For undergraduate studies, the passing grade is usually D.

However, there are some exceptions:

  • In the Faculty of Education, the passing grade is C.
  • In the Faculty of Engineering, the passing grade is D+ for all courses at the 2000 level or higher.
  • The passing grade for all NSG and NUT courses is C+.
  • For graduate studies, the passing grade is C+. Some programs may require a higher grade.

Calculating averages

We strongly recommend that you use the online CGPA calculator. From uoZone, select Applications and then CGPA calculator.

What is my grade point and how is it calculated?

Your grade point measures your performance in a course. It is based on the number of credits and the numerical value of your letter grade. Your grade point for each course is calculated by multiplying the number of course credits by the numerical value of your letter grade. For example, if you received a B+ in PSY 1101, multiply the numerical value of a B+ (7) by the number of course credits (3), and you get a grade point of 21.

What is my term grade point average (TGPA)?

The term grade point average (TGPA) measures your performance in all your courses during one term.

Your TGPA is calculated by dividing the sum of all your grade points by the sum of the credits for all the courses you’ve taken during a term. Example :

Course

Letter Grade

Numerical Grade

Number of Credits

Calculation

BIO 1130

A

9

3

9 x 3 = 27

CHM 1311

A+

10

3

10 x 3 = 30

MAT 1330

B

6

3

6 x 3 = 18

PHY 1321

B+

7

3

7 x 3 = 21

ENG 1120

A-

8

3

8 x 3 = 24

GPA calculation:

  1. 27 + 30 + 18 + 21 + 24 = 120
  2. 5(courses) x 3(credits) = 15
  3. 120 ÷ 15 = 8.0

Your grade point average only includes courses you’ve taken at the University of Ottawa, Saint Paul University, Dominican University College or Carleton University.

If I’ve written a supplemental examination, how is my grade point average calculated?

If you’ve written a supplemental examination for a course, only the grade you receive after the examination counts for your grade point average. The grades for all courses you’ve taken within the 15-credit limit for repeating courses (before and after supplemental examinations) appear on your transcript.

What is my cumulative grade point average (CGPA)?

Your cumulative grade point average (CGPA) measures your academic performance in all of the courses you have taken (successfully or not).

Your cumulative grade point average (CGPA) is calculated by dividing the sum of all your grade points by the sum of the credits of all the courses you’ve taken (successfully or not). Decimals are rounded to the next highest number if the third decimal is 5 or higher and to the next lowest number if the third decimal is 4 or lower.

For a general bachelor’s, you must have a cumulative grade point average of at least 3.5.

For an honour’s bachelor, you must have a cumulative grade point average of at least 4.5, except in programs that have received special Senate approval.

You can use the CGPA calculator (from uoZone, select Applications and then CGPA calculator), which was created to help students predict and track their average. Calculations are for information purposes only.

How can I convert my grades to a four-point scale?

The following shows the four-point scale equivalent to the official University of Ottawa alphanumerical grading system, as determined by the Ontario Medical School Application Service (OMSAS).

Letter Grade

Numerical Value Out of 10

Numerical Value Out of 4.00 (according to OMSAS)

A+

10

4.00

A

9

3.90

A-

8

3.70

B+

7

3.30

B

6

3.00

C+

5

2.30

C

4

2.00

D+

3

1.30

D

2

1.00

E

1

0.00

F

0

0.00

To calculate your cumulative grade point average on a four-point scale, convert your grade in each course first. Don’t convert your cumulative grade point average directly to the four-point scale. Calculate your cumulative grade point average (CGPA) by dividing the sum of all your grade points by the sum of credits of all the courses you’ve taken.

Example for two sessions:

 

Course

Letter Grade

Numerical Grade

Numerical Value Out of 4.00

Number of Credits

Calculation

HSS4100

A

9

3.90

3

3.90 x 3 = 11.7

NSG4134

A+

10

4.00

3

4.00 x 3 = 12

NSG4245

B

6

3.00

9

3.00 x 9 = 27

NSG4311

B+

7

3.30

3

3.30 x 3 = 9.9

NSG4430

A-

8

3.70

6

3.70 x 6 = 22.2

NSG4430

A

9

3.90

3

3.90 x 3 = 11.7

NSG3320

B

6

3.00

3

3.00 x 3 = 9

Calculation of cumulative grade point average on a four-point scale for two sessions:

  1. 11.7 + 12 + 27 + 9.9 + 22.2 + 11.7 + 9 = 103.5
  2. 5(courses) x 3(credits) + 1(course) x 9(credits) + 1(courses) x 6(credits) = 30
  3. 103.5 ÷ 30 = 3.45

Grade report and transcript

What is the difference between my grade report and my transcript?

Your grade report shows your academic performance for one term. It’s available as soon as the term grades are official. For the exact dates, see the “Important dates and deadlines” page. Your grade report is only available online on InfoWeb, via the uoZone portal.

Your transcript is an official document that shows all the courses you have registered for at the University, all of your results, and all of the degrees, diplomas and certificates you’ve received from the University. The University doesn’t issue partial transcripts. Course titles appear in the language of the course, and the University doesn’t translate transcripts. If at least six students were registered for a course you took, the group average and the number of students registered in the course appear on your transcript.

How can I get a copy of my transcript?

You can order a copy of your transcript through InfoWeb (via uoZone), for an administrative fee. You must have a valid credit card and enter your student number and personal identification number. Please note that in all circumstances, if you owe money to the University, you can’t receive a transcript until you’ve settled your debt.

You can also make a request by mail or fax. Print and complete the form.

Please allow five to seven business days for delivery of documents.

Send your request by fax to 613-562-5323 or mail it to

University of Ottawa
InfoService
75 Laurier Avenue East
Ottawa ON K1N 6N5

What do I do if my grade report contains errors?

If your grade report contains errors or is missing important information, you must let your home faculty know within 90 days of the date on which grades become official. Otherwise, your grade report will remain unchanged. See the “Important dates and deadlines” page.

For more information, see Grade reports and transcripts.

Regulation 10.4

Academic Regulations of the University of Ottawa

*Please note that this site aims to disseminate the Academic Regulations of the University of Ottawa. In case of a dispute between the two versions, the Academic Regulations are correct.

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