Academic regulations - University of Ottawa

Exams

Official examination period

When do exams take place?

All exams, whatever form they take, must take place during the official examination period. See the "Important dates and deadlines" page for examination period dates. You can also consult the exam schedule to check the time and place of your exams.

This doesn’t apply to the Faculty of Education, Undergraduate Medical Education and the Faculty of Graduate and Postdoctoral Studies, which have different exam periods. For more information, please contact them.

If you are taking courses that extend the entire year, December exams must take place during the official examination period, unless the academic unit authorizes otherwise.

Professors can’t give any test worth more than 10% of your final grade during the last week of classes of a term.

Regulation 9.3

Conduct of examination

Should I bring my student card for exams or tests?

Yes. You must always be ready to show your student card at an exam.

What electronic devices or tools can I use during an exam or test?

You can’t use any electronic device or communication tool during an exam that has not been expressly authorized. You must turn off any device you have, put it away and out of reach. You are responsible to check which electronic devices or tools (e.g. calculators) you are allowed to use for each examination. If you violate this regulation, you may be accused of academic fraud.

What materials can I use during an exam or test?

Unless otherwise indicated in writing, the use of books, notes, mathematical tables, dictionaries or any other reference tools is not allowed. Also, you may not bring into or take away from the examination room any examination booklets. You are responsible to check which materials you are allowed to use for each examination. If you violate this regulation, you may be accused of academic fraud.

Is it possible to take the exam if I’m late?

If you arrive more than 30 minutes late, you will not be allowed to write the examination.

After how much time can I leave the examination room?

You may not leave the examination room until one hour after the examination has begun.

Justified reasons for being absent from an exam or for late submission of coursework

PHYSICAL ILLNESS

What do I have to do if I’m sick and I don’t think I’ll be able to write my exam or hand in my work on time?

You must inform your professor or the academic secretariat of the faculty where you are registered if you’re sick and can’t attend your exam, or if you’re asking to hand in your work at a later date.

* We urge you to contact your academic secretariat to check whether you have to inform your professor or the secretariat that you will be absent or will be handing in your work late.

Your professor or the academic secretariat may request a medical certificate from your physician indicating the dates of your absence and return to studies, the date of your appointment with the physician and the physician’s signature.

If your professor or the academic secretariat questions the authenticity of the medical certificate, University of Ottawa Health Services may be asked to approve it.

If I become ill suddenly and can’t get a medical certificate before the exam or the deadline for handing in my work, what do I have to do?

If you become ill suddenly, you must inform your professor or your faculty’s academic secretariat that you will be absent and present a medical certificate dated on the day you are absent within five working days of the exam date or the deadline for handing in your work.

What happens if I write an exam during the period when the medical certificate indicates that I’m sick?

If you write an exam during the period when the medical certificate indicates that you are sick, you can’t use your illness or your health as a reason to appeal your grade.

PSYCHOLOGICAL PROBLEMS

What do I have to do if I have psychological problems that prevent me from writing my exam or handing in my work on time?

If you can’t write your exam or if you’re asking to hand in your work at a later date because of psychological problems, you must inform your professor or the academic secretariat of the faculty where you are registered.

* We urge you to contact your academic secretariat to check whether you have to inform your professor or the secretariat that you will be absent or will be handing in your work late.

Your professor or the academic secretariat may request a medical certificate from your physician or from a psychologist indicating the date of your absence and return to studies, the date of your appointment with the physician or psychologist and his signature, or a supporting letter from the University of Ottawa Counselling and Coaching Service.

If your professor or the academic secretariat questions the authenticity of the medical certificate, University of Ottawa Health Services may be asked to approve it.

If you can’t write your exam or if you’re asking to hand in your work at a later date because of psychological problems, you must inform your professor or the academic secretariat of the faculty where you are registered.
* We urge you to contact your academic secretariat to check whether you have to inform your professor or the secretariat that you will be absent or will be handing in your work late.
Your professor or the academic secretariat may request a medical certificate from your physician or from a psychologist indicating the date of your absence and return to studies, the date of your appointment with the physician or psychologist and his signature, or a supporting letter from the University of Ottawa Counselling and Coaching Service.

If your professor or the academic secretariat questions the authenticity of the medical certificate, University of Ottawa Health Services may be asked to approve it.

If I experience psychological problems suddenly and can’t get a medical certificate before the exam or the deadline for handing in my work, what do I have to do?

You must inform your professor or your faculty’s academic secretariat that you will be absent and present a medical certificate dated on the day you are absent within five working days of the exam date or the deadline for handing in your work.

What happens if I write an exam during the period when the medical certificate indicates that I’m sick?

If you write an exam during the period when the medical certificate indicates that you are sick, you can’t use your illness or your health as a reason to appeal your grade.

EXCEPTIONAL PERSONAL CIRCUMSTANCES

What happens if I’m in a truly exceptional situation and I can’t write an exam or hand in my work on time?

In exceptional life circumstances, (a serious accident, a death or serious accident involving a spouse or immediate family member, fire, etc.), you must justify being absent or handing in work late in writing within five working days of the exam or deadline to hand in your work. Your academic unit or faculty may or may not accept the explanation you are giving. We don’t accept explanations such as travel, work or not reading the exam schedule correctly, except in exceptional, documented cases.

Evaluation methods

How much are the exams and assignments worth for each course taken?

Course work for the year or the term (tests, term papers and other course work) carries a weight determined by the professor.

At the beginning of a course, professors shall inform you about course requirements, delivery and evaluation methods, and the nature and timing of assignments, projects and examinations. Professors may refuse to accept any assignment or examination that is not written legibly.

How can I determine if my grades are good enough to pass a course?

Providing you with feedback on your academic work allows you to assess the progress you’ve made in a course. Your professors have to give, evaluate and return academic work that is worth at least 25% of the final course mark no later than one week prior to the deadline for withdrawal without academic penalty.

When feedback cannot be provided before this date, due to the nature of the course, this should be clearly indicated in the course syllabus.

Supplemental examinations

Am I allowed to write a supplemental examination if I fail a course?

Only the faculties of Medicine, Education, Engineering, Science and Law offer supplemental examinations. Here’s how it works for each faculty:

Faculty of Medicine: If you are registered in a 1000-level ANP course and receive an “E” grade, you can write a supplemental examination.

Faculty of Education: You must either write a supplemental examination or submit an additional assignment. If you fail a course, you have the right to one supplemental examination. You must receive a grade of 60% or “S.”

Faculty of Law (Common Law Section): If you achieve a grade point average of 3.5 or higher in the last academic year, you may write a supplemental examination.

Faculties of Engineering and Science: If you’re registered for a 1000-level course and get an “E” grade in the course, you may write a supplemental examination. Additionally, if you are registered in the Faculty of Engineering, you may write a supplemental examination if you meet the following conditions:

  1. You’re in your final year of studies.
  2. You’ve only failed one course with a grade of “E” or higher during your final year of studies
  3. You have the cumulative grade point average (CGPA) you need to receive your degree (See Regulation 10.2 for explanations of averages).
  4. The course you’ve failed is the only requirement you’re missing to receive your degree.
  5. The course you’ve failed is offered by the Faculty of Engineering.

What procedure do I have to follow to write a supplemental examination?

If you want to write a supplemental exam and are eligible, you must register through the undergraduate studies office of your faculty. You will have to pay supplemental examination fees.

If you don’t write the exam and you haven’t informed your faculty that you will not be present for it one day in advance, you will receive the grade “EIN,” which is equivalent to a failure.

Can I write a supplemental examination at an institution other than the University of Ottawa?

Yes, but it must be written at an institution within Canada. Please note that additional fees apply.

What grade will appear on my transcript?

Only the grade obtained after the supplemental examination appears on your transcript and is used in the calculation of averages. Your transcript will indicate that this grade was obtained as a result of a supplemental exam.

Academic Regulations of the University of Ottawa

*Please note that this site aims to disseminate the Academic Regulations of the University of Ottawa. In case of a dispute between the two versions, the Academic Regulations are correct.

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