Academic regulations - University of Ottawa

Registration

Advanced standing

What is advanced standing?

Advanced standing means recognition of a course you’ve passed in another education institution as counting for credits as part of a program of studies at the University of Ottawa.

What conditions do I have to meet to be granted advanced standing?

The University will consider granting advanced standing for courses taken at other postsecondary institutions, provided that:

  1. the courses correspond to the courses in the program for which you are applying
  2. the credits for these courses were earned while you were taking credits in a comparable program at a recognized university or college
  3. you have earned a passing grade in these courses
  4. the number of credits you claim for the course is not greater than the number of credits corresponding to the course offered at University of Ottawa.

To meet University of Ottawa residency requirements, you must complete at least 50 % of the credits required for your degree at the University of Ottawa. For the Faculty of Education undergraduate programs, 50% of the practica requirements must be completed at the University.

Regulation 4.2

Exemptions

What is an exemption?

An exemption is not advanced standing. Exemptions are granted when the University recognizes that, as a group, all the courses passed at another institution meet the educational objectives of a course required for a University of Ottawa program. You don’t have to take the course you’re exempted from, but you must replace the credits with credits from another course (in the same discipline or an elective).

Course registration

What is the deadline to register for my courses?

To take courses, or to take part in activities such as discussion groups, labs or internships, you must register by the deadline indicated on the “Important dates and deadlines” page. You will not receive the credits or a grade for a course or an activity, if you are not registered. You can’t register or change your registration after the deadlines indicated.

Start and end of classes

When do the terms run?

The Fall term runs from September to December, the Winter term runs from January to April and the Spring/Summer term runs from May to August. See the Important dates and deadlines page for the start and end dates for the current year.

What time do courses start and finish?

Professors must start courses at the time indicated on the course timetable and finish ten minutes before the time indicated. See the Course Timetable

Syllabus or course outline

What is a syllabus or course outline?

Your professor will give you a syllabus or course outline during your first class of the term. The terms "course outline" and "syllabus" are interchangeable.

A syllabus includes, among other things:

  • a course description
  • the general and specific course objectives
  • the teaching methods
  • how you will be assessed and how your grade will be calculated
  • a list of required and suggested readings
  • the dates of course activities and evaluations (tests, exams)
  • the professor's contact information and office hours
  • the teaching assistant's contact information and office hours
  • mention of the University's regulation on plagiarism and academic fraud

Regulation 8.5

Changing your program of studies

How can I change my program of studies?

If you want to change undergraduate programs of study within your faculty, we recommend that you complete at least 24 credits, meet the particular admission requirements and receive your faculty’s permission. See the list of undergraduate programs and courses for more information. You will find the program change form on uoZone.
All program change requests (inside your faculty or to a new one) are submitted by the form found on uoZone. Details concerning the steps to follow are on the Make changes to your undergraduate program page.
In both cases, all your courses are retained to calculate your average. In case of failures, only the failures in previous programs for courses that are compulsory or optional in the new program are retained.

Note: This regulation does not apply to the faculties of Law (Common Law and Civil Law sections), Education, Medicine and Graduate and Postdoctoral Studies.

Maximum course load per term/year

What’s the maximum number of courses I can register for in a term?

If you’re an undergraduate student or in a direct-entry faculty (Arts, Engineering, Health Sciences, Science, Social Sciences or the Telfer School of Management), you can register for a maximum of 15 credits per term unless your program requires more.

Generally, a course that lasts for one term is worth three credits. If you want to register for more credits than the maximum number allowed by your faculty or department, you must get permission from your faculty and have maintained a cumulative grade point average (CGPA) of 6.0 or higher.

Re-registration for a course

Can I repeat a course?

If you want to pass a course or simply improve your grade, you can repeat the course, if you are registered in an undergraduate program (except for the Common Law Section of the Faculty of Law, an undergraduate medical education program or the Faculty of Education).

This is subject to specific requirements of certain programs (for example, work terms).

The following conditions apply:

  1. All courses taken and repeated appear on your transcript.
  2. All courses, whether passed or failed, can be repeated only once. Your most recent grade replaces your previous grade and is included in your average. A failing grade can replace a previous passing grade.
  3. You can’t repeat a course you have successfully completed that is a prerequisite for another course you have already taken and passed.

Regulation 5.6

Courses in another faculty

Can I register for a course in another faculty?

Yes. To meet your program’s requirements, you may have to take a certain number of electives (courses that you choose among all courses the University offers). To see what’s available, see the Courses offered at the University of Ottawa or the Electives without prerequisites. Keep in mind that for certain courses, you must have met the prerequisites and that there are limited places in certain courses for students from outside the faculty.

Regulation 5.4

Courses taken at other universities

Can I take courses at another university while I’m studying at the University of Ottawa?

Yes, it’s possible. The University of Ottawa has signed agreements with Carleton University, Saint Paul University and Dominican University College enabling students to take courses at these institutions without having to pay additional tuition fees. Please note that if the course you want to take is also offered here during the same term, you will not be allowed to take it elsewhere. Other regulations apply as well. Please contact your faculty.

If you wish to take a course at a university that the University of Ottawa has not signed an agreement with, you must get duly complete the letter of permission and receive approval from your faculty before registering for the course and you must pay tuition fees to the institution in question.

What is the difference between a letter of permission and an agreement?

A letter of permission allows you to make a request to take course at a university with which the University of Ottawa doesn’t have an agreement.

When there is an agreement between the University of Ottawa and another institution, you don’t need a letter of permission to take courses. You just need to have your request approved by your faculty and by the institution where you will be taking courses. The procedure is different for each institution.

How can I take courses at Carleton University?

To take courses at Carleton University, you must

  1. Complete the Exchange Program University of Ottawa-Carleton University (Undergraduate) form.
  2. Have the form approved by the Carleton University Registrar’s Office and meet the Carleton registration requirements.
  3. Bring the approved form to InfoService to complete your registration and to pay the fees for your courses at both universities.

It is important that you complete this process before the registration deadlines.

How can I take courses at Saint Paul University?

To take courses at Saint Paul University, register in person at your faculty.

How can I take courses at Dominican University College?

  1. Complete the exchange form (which you can get from your faculty).
  2. Have the form approved by your faculty or department.
  3. Have the form approved by the Dominican University College Office of the Registrar and meet the college’s registration requirements.
  4. Bring the approved form to InfoService to complete your registration and pay the fees for your courses at both universities.

It’s important to complete this process before the registration deadlines.

Can I take any course at another institution?

You can only take courses that meet your program requirements.

How do I get a letter of permission to take a course at another university?

To get a letter of permission, you must first meet your faculty’s academic standing requirements. Your faculty must receive your request for a letter of permission before April 15 for the Spring-Summer term, before August 15 for the Fall term and before December 15 for the Winter term.

If you take a course at another university without receiving a letter of permission, the course will not be recognized, except for in exceptional circumstances.

Are there other requirements or limitations?

Please be aware that grades you receive from Carleton University, Saint Paul University and Dominican University College are included in your University of Ottawa cumulative grade point average. Grades you receive from other universities aren’t included in your grade point average. You receive a CR or NC (Credited Course or No Credits) grade on your transcript.

Furthermore, in order for these courses to be credited, you must obtain a minimum grade of 60% (all courses in Nursing and Nutrition Sciences require 65%). At the graduate level, the minimum grade required is 65% or more, depending on the program.

If the required minimum grade is not obtained, a NC (no credit) grade will appear on your transcript.

You must have an official transcript sent to your University of Ottawa faculty or school at the end of the term. Otherwise, you will receive an NC (No Credits) grade on your transcript.

Your official transcript of the results obtained in courses for which a letter of permission was issued must be received by your faculty before May 15 if you are registered for spring convocation and before September 15 if you are registered for fall convocation.

If you drop your course(s) or decide not to register for one or more of them, you must inform your University of Ottawa faculty or school in writing by the stipulated deadline. Otherwise, you will receive an NC (No Credits) grade on your transcript.

Courses you take at another university with a letter of permission don’t count towards the University of Ottawa residency requirements, that is, the number of credits you’ve received for courses taken at the University of Ottawa.

Regulation 6

International exchange programs

Can I do an internship or a term of studies abroad while I’m at the University of Ottawa?

You can do an internship or a term of studies abroad as part of an international exchange program approved by the University of Ottawa.

What do I have to do?

The content and hours of instruction of the courses you want to take abroad must meet University of Ottawa requirements, and you must get them approved before your departure.

You have to register for the equivalent of a normal full-time University of Ottawa course load. As well, the number of credits you’re taking must be fully applicable towards your program. Therefore, you must be sure that you have a sufficient number of credits left to complete before you start the administrative procedures necessary to go on an exchange.

If you receive a passing grade for one or more courses you’ve taken at a university abroad, you automatically receive credit for the course(s) in question.

For more information on international exchanges, visit the International Office website.

What impact does my exchange have on my scholarship or bursary?

If you’re registered full time and you’ve passed all your courses at a foreign partner institution, the University will renew your scholarship or bursary even if it is one that is renewed only if you maintain a specific grade point average.

Regulation 6.5

Academic Regulations of the University of Ottawa

*Please note that this site aims to disseminate the Academic Regulations of the University of Ottawa. In case of a dispute between the two versions, the Academic Regulations are correct.

Contact Us

Arts

Undergraduate Studies
Simard Hall
60 University Private, Room 128
Ottawa ON K1N 6N5
Tel.: 613-562-5134
arts@uOttawa.ca

Graduate Studies
Desmarais Building
55 Laurier Avenue East, 8th Floor
Ottawa ON K1N 6N5
Tel.: 613-562-5439
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Civil Law

Undergraduate Studies
Fauteux Hall
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Room 201C
Ottawa ON K1N 6N5
Tel.: 613-562-5800 (3738)
dcivil@uOttawa.ca

Graduate Studies
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Room 420
Ottawa ON K1N 6N5
Tel.: 613-562-5774
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Common Law

Academic Affairs Office
Fauteux Hall
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Ottawa ON K1N 6N5
Tel.: 613-562-5800 ext. 7158
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Education

Lamoureux Hall
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Room 140
Ottawa ON K1N 6N5
Tel.: 613-562-5804 | 1-800-860-8577
educprog@uOttawa.ca

Engineering

Undergraduate Office
SITE
800 King Edward Avenue,
Room 1020
Ottawa ON K1N 6N5
Tel.: 613-562-5918
bacinfo@genie.uOttawa.ca

Graduate Office
Colonel By Hall
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Room B111
Ottawa ON K1N 6N5
Tel.: 613-562-5347
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Graduate and Postdoctoral Studies

Hagen Hall
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Room 107
Ottawa ON K1N 6N5
Tel.: 613-562-5742
grad.info@uOttawa.ca

Health Sciences

Undergraduate Studies Office
Montpetit Hall
125 University, Room 232
Ottawa ON K1H 6N5
Tel.: 613-562-5853 | 1-877-868-8292
(5853)
esecr@uOttawa.ca

Graduate Studies Office
Roger Guindon Hall
451 Smyth Road, Room 2016
Ottawa ON K1H 8M5

Montpetit Hall
125 University Private, Room 241
Ottawa ON K1N 6N5
Tel.: 613-562-5310 | 1-877-868-8292

Medicine

Roger Guindon Hall
451 Smyth Road, Room 2046
Ottawa ON K1H 8M5
Tel.: 613-562-5800 (8726 or 8551)
1-877-868-8292 (8726 or 8551)
infomed@uOttawa.ca

Science

Office of Undergraduate Programs
Gendron Hall, Room 172
30 Marie Curie Private, Room 2046
Ottawa ON K1N 6N5
Tel.: 613-562-5727
infosci@uOttawa.ca

Office of Graduate Studies
Gendron Hall
30 Marie Curie Private, Room 181
Ottawa ON K1N 6N5
Tel.: 613-562-5800 (3145)
gradsci@uOttawa.ca

Social Sciences

Undergraduate Studies
Social Sciences Building
120 University Private, Room 3010
Ottawa ON K1N 6N5
Tel.: 613-562-5709
socialsciences@uOttawa.ca

Graduate Studies
Social Sciences Building
120 University Private, Room 3021
Ottawa ON K1N 6N5
Tel.: 613-562-5732
scsgrad@uOttawa.ca

Telfer School of Management

Undergraduate
Student Services Centre
Desmarais Building
55 Laurier Avenue East, Room 1100
Ottawa ON K1N 6N5
Tel.: 613-562-5805
undergraduate@telfer.uOttawa.ca

Graduate Studies
Desmarais Building
55 Laurier Avenue East, Room 4160
Ottawa ON K1N 6N5
Tel.: 613-562-5884 | 1-800-965-5512
mba@telfer.uOttawa.ca
mha@telfer.uOttawa.ca
msc@telfer.uOttawa.ca