Academic regulation I-12 - Conditions for obtaining a degree, a certificate or a diploma

Note: The University of Ottawa has made extensive changes to several academic regulations, which have come into effect on September 1, 2016. A grandfather clause applies to academic regulation 12. Conditions for obtaining a degree, a certificate or a diploma.

(Approved by the Senate on March 2, 2015 and effective September 1st, 2016)

The Senate of the University confers a degree, certificate or diploma upon a student who has fulfilled all of the requirements of the program or programs leading to that degree and has complied with all applicable academic regulations.

12.1 Conditions for obtaining a bachelor’s degree

(Approved by the Senate on February 28, 2017)

To obtain a bachelor’s degree consisting of 90 units in the faculties of Arts, Science and Social Sciences, students must:

a) complete the total number of units required in the program, with no more than 36 units at the 1000 level;

b) have a cumulative grade point average (CGPA) of at least 4.0

To obtain a bachelor’s degree consisting of 120 units in the faculties of Arts, Science and Social Sciences, students must:

a) complete the total number of units required in the program, with no more than 42 units at the 1000 level;

b) have a cumulative grade point average (CGPA) of at least 4.0.

Students who have already completed the maximum 36 or 42 1000-level units can take an additional 1000-level course only if it is a requirement in their program or to meet the admission requirements of a professional or graduate program.

12.2 Conditions for obtaining an honours bachelor’s degree

(Approved by the Senate on February 28, 2017)

To obtain an honours bachelor's degree, students must:

a) complete the total number of units required in the program, with no more than 42 units at the 1000 level;

b) have a cumulative grade point average of 5.0

Students who have already completed the maximum 42 1000-level units can take an additional 1000-level course only if it is a requirement in their program or to meet the admission requirements of a professional or graduate program.

12.3 Other Conditions

(Approved by the Senate on March 30, 2015)

Faculty of Education, certificate programs

Conditions for obtaining a B.Ed. after obtaining a Certificate in Education from the University of Ottawa

Graduates of the University of Ottawa Aboriginal Teacher Education Certificate Program who submit proof of an undergraduate degree, including 15 full courses or the equivalent, within ten years of receiving their certificate, will also receive a Bachelor of Education degree.

University of Ottawa graduates of the Certificate in Education, Technological Education Program, who submit proof of an undergraduate degree, including 15 full courses or the equivalent, within eight years of receiving their certificate, will also receive a Bachelor of Education degree.

12.4 Conditions for obtaining a certificate or a diploma

(Approved by the Senate on January 11, 2010)

Programmes leading to a certificate or a diploma and graduation requirements must be submitted to Senate for approval.

The list of candidates to a certificate or a diploma must be submitted to the Executive Committee of Senate for approval.

The minimum CGPA required for a certificate or diploma is 3.5.

Candidates who have qualified for a certificate or diploma are presented at Convocation.

Students holding a certificate who wish subsequently to register in a degree programme may be granted advanced standing toward the degree, subject to Senate and faculty regulations.

12.5 Obtaining a second diploma

(Approved by the Senate on February 28, 2017)

Students holding a first bachelor’s degree from the University of Ottawa may obtain a second one by completing at least 30 units beyond the normal requirements of their first degree.

Students holding a first bachelor’s or honours bachelor’s degree (honours, honours with double major, honours with major and minor) may obtain a second bachelor’s degree by meeting the requirements of this degree. See the table describing the possible combinations.

To obtain a certificate, students must complete at least 50 percent of the units required for the certificate beyond the requirements of the bachelor's degree.

Students holding a certificate from the University of Ottawa may obtain a second certificate or a bachelor’s degree. To do so, they must meet the requirements of the second diploma and obtain at least 50 percent of the units required for the second diploma beyond the requirements of the first certificate.

At least 50 percent of the additional units received as part of the second diploma must be taken at the University of Ottawa.

Obtaining a second bachelor’s degree – Possible combinations

First bachelor obtained

Options for the second bachelor

1. Former programs

 

a) Concentration A

Honours in A or

Honours in A + minor in B

Honours with major in  A + major in B

Honours with major A + minor B

Bachelor with major in A

b) Concentration A + concentration B

Honours in A or

Honours in A + minor in C

Honours in B or

Honours in B + minor in C

Honours with major in A + major in B

Honours with major in A + minor in C

Honours with major in B + minor in C

Bachelor with major in A

Bachelor with major in B

c) Honours in A

Field(s) other than A

d) Honours in A + concentration B

Honours in B or

Honours in B + minor in C

Honours with major in B + major in C

Honours with major in B + minor in C

Bachelor with major in B

 2. New programs

 

a) Honours in A

Field(s) other than A

b) Honours in A + minor in B

Honours in B or

Honours in B + minor in C

Honours with major in B + major in C

Honours with major in B + minor in C

c) Honours with major in A + major in B

Honours in A or

Honours in A + minor in C

Honours in  B or

Honours in B + minor in C

 d) Honours with major in A + minor in B

Honours in A  or

Honours in B + minor in C

Honours in B or

Honours in B + minor in C

Honours with major in B + major in C

Honours with major in B + minor in C

e)  Bachelor with major in A

Honours in A or

Honours in A + minor in B

Honours with major in B + major in C

Honours with major in B + minor in C

f)  Bachelor with minor in A + minor in B

Honours in A or

Honours in A + minor in C

Honours in B or

Honours in B + minor in C

Honours with major in A + major in B

Honours with major in A + minor in C

Honours with major in B + minor in C

g)  Bachelor + minor in A

Honours in A or

Honours in A + minor in B

Honours with major in A + major in B

Honours with major in A + minor in B

Bachelor with major in A

Bachelor with minor in B + minor in C

h)  Bachelor

Honours in x or

Honours in x + minor in y

Honours with major in x + major in y

Honours with major in x + minor in y

i)  Bachelor with major in A + major in B

Honours in A or

Honours in A + minor in C

Honours in B or

Honours in B + minor in C

j)  Bachelor with major in A + minor in B

Honours in A or

Honours in A + minor in C

Honours in B or

Honours in B + minor in C

Honours with major in B + major in C

Honours with major in B + minor in C

k) Bachelor with minor in A + minor in B

Honours in A or

Honours in A + minor in C

Honours in B or

Honours in B + minor in C

Honours with major in B + major in B

Honours with major in A + minor in C

Honours with major in B + minor in C

 Bachelor with major in A

 Bachelor with major in B

12.6 Residence requirements

(Approved by the Senate on February 28, 2017)

The number of units a student must complete at the University of Ottawa is determined by the faculty concerned, taking into account the advanced standing granted.

For bachelor's programs involving the equivalent of three or four years of full time studies, including the Honours Bachelor in Translation (2 years) and the Bachelor of Science in Nursing for Registered Nurses, faculties must require that at least 50 percent of the units be completed at the University regardless of specific requirements, except in the case of formal Senate-approved agreements between the University of Ottawa and other institutions.

For programs involving the equivalent of one or two years of full time studies (B.Ed. and certificates), faculties must also require that 50 percent of the bachelor’s or certificate program be completed at the University of Ottawa.

12.7 Duration of studies

(Approved by the Senate on February 28, 2017)

a)      Duration of undergraduate studies

When students have not obtained a degree after eight (8) years of study, the faculty may require them to take additional courses in order to fulfill their program requirements

At the undergraduate level, for the Common Law and Civil Law sections the maximum duration of studies is six (6) years from the initial registration date.

In some programs, these requirements may be subject to rules governing professional accreditations.

Faculty of Medicine

A student in the MD Program must complete all degree requirements within seven (7) years from the initial registration date.  A student who does not complete all degree requirements within this time frame will be withdrawn from the program.  Students wishing to return must present a new application for admission and are subject to the admission requirements in force at that time.

Faculty of Education

The maximum duration of studies for the Formation à l’enseignement program and the Teacher Education Program is four (4) years from the initial registration date for full-time students, and six (6) years for the Aboriginal Teacher Education Program.

The maximum time allowed to complete the requirements of part-time programs offered in French (B.Éd en mode alternatif and Éducation technologique) is six (6) years from the initial registration date.

For the Formation à l’enseignement (B.Éd) program blended with a program from another faculty, when students have not obtained a degree after eight (8) years of study, the faculties in question may require them to take additional courses in order to fulfill their program requirements.

b) Maximum duration of graduate studies 

·     Candidates for graduate diplomas must meet all the requirements of the diploma within three (3) years of initial registration.  Certain programs impose shorter time limits.

·     Candidates for the master’s degree must complete all degree requirements within four (4) years of the date of initial registration in the master’s program, unless the program has established a different deadline.

·     Candidates for the doctoral degree must submit the thesis within six (6) years of the date of initial registration in the doctoral program or, if authorized to fast-track before completing the master’s, within seven (7) years of initial registration in the master’s program.  Certain programs impose shorter time limits.

12.8 Registration for degree

(Approved by the Senate on February 28, 2017)

In order for their names to be submitted to the Senate, students who expect to complete their degree requirements must fill in the Registration for Degree and Request for Diploma form and send it to the Office of the Registrar no later than March 31st for spring convocation and no later than September 15th for fall convocation.

All final grades needed to complete the degree requirements must be received by the faculty before May 15th for students registered for spring convocation and before September 15th for students registered for fall convocation.

When registering for convocation, graduate students enrolled in a program with thesis must check the deadline for submitting the final copy of their thesis to the Faculty where they are registered in order to be included in the convocation ceremony. This must be done regardless of whether the student intends to attend the ceremony.

Students are responsible for ensuring that they meet all their degree requirements.

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