Academic Regulation II-1 - Admission to Graduate Programs

1.1. Procedure

Admission to graduate programs is governed by the appropriate authorities of the University of Ottawa.

To be admitted, applicants must be recommended by the admissions committee of the program to which they are applying and approved by the faculty (or equivalent) that offers the program. The offer of admission is issued directly by the faculty (or equivalent).

A denial of admission by the faculty (or equivalent) is final. The dean (or his or her delegate) of the faculty (or equivalent) offering the program may consider an appeal from a denial of admission only on procedural grounds. Where an appeal on procedural grounds is allowed, the request for admission is returned to the authority where the procedural error arose for reconsideration in accordance with the appropriate procedures.

 

1.2. Eligibility

Full-time faculty members of the University may not be admitted into a graduate program offered by their home academic unit or by a joint Ottawa-Carleton institute associated with their home faculty, if applicable.

1.3. Admission requirements

1.3.1 University and program requirements

Applicants must meet or exceed the minimum admission requirements set by the University, as specified in this regulation, in addition to those specified by the program to which they are applying.

Satisfaction of the minimum requirements does not guarantee admission.

1.3.2 Language requirements

Applicants must fluently speak and understand the language of instruction, be it French or English, of the program to which they are applying and provide proof of such proficiency upon request. Applicants must also meet any language requirements of the program to which they are applying.

1.3.3 Prior studies requirements

Applicants must meet or exceed the minimum prior studies requirements of the program to which they are applying.

1.3.3.1 Graduate diploma programs

Applicants for admission to graduate diploma programs must hold a four-year bachelor’s degree (120 units) or equivalent in the same or a related discipline, obtained from an accredited university with a minimum average of 70% (B) calculated in accordance with University guidelines.

1.3.3.2 Master’s programs

Applicants for admission to a master’s program must hold a four-year bachelor’s degree (120 units) or equivalent in the same or a related discipline, obtained from an accredited university with a minimum average of 70% (B) calculated in accordance with University guidelines.

For some master’s programs, candidates for admission who do not hold the equivalent of a four-year bachelor’s degree as required by this subsection may be eligible for registration in a qualifying program. Where available, a qualifying program is designed to bring the student’s knowledge of the relevant discipline up to the standard required for admission to a particular master’s program. To be admitted into the master’s program, students must reach this standard by successfully completing the requirements of the qualifying program.

1.3.3.3 Doctoral programs

Students applying for admission to doctoral programs must hold a master’s degree, or equivalent, in the same or a related discipline, obtained from an accredited university with a minimum average of 75% (B+) calculated in accordance with University guidelines.

Where permitted by specific doctoral programs, candidates may be admitted directly into the doctoral program on the basis of exceptional performance in an honours bachelor’s degree.

For some doctoral programs, candidates for admission who do not hold the equivalent of a master’s degree may be eligible to register in a qualifying program. Where available, a qualifying program is designed to enable students to bring their knowledge of the relevant discipline up to the standard required for admission to the related doctoral program. To be admitted into the doctoral program, students must reach this standard by successfully completing the requirements of the qualifying program.

1.4. Program changes

1.4.1 General rule

Students may only enrol in the program to which they have been admitted. Those who wish to enrol in a different program must submit a new request for admission accompanied by all required supporting documents.

1.4.2 Transfer from one program level to another in the same discipline

1.4.2.1 Transfer from a graduate diploma to a master’s program

Students enrolled in a graduate diploma program may submit a written request for transfer to a master’s program in the same discipline. The granting of such a transfer request must be recommended by the admissions committee of the master’s program in question and approved by the faculty (or equivalent) offering the program.

To be eligible for transfer to a master’s program, the student must have completed at least nine compulsory course units in the corresponding graduate diploma program. If the graduate diploma program requires fewer than nine compulsory course units, the admissions committee of the master’s program will determine, on a case-by-case basis, whether the student has earned enough course units, including optional course units, to permit the transfer to the master’s program and, if so, which graduate diploma courses will be credited towards completion of the master’s program.

Graduate diploma students who apply for transfer to a master’s program that includes a research project, major paper or thesis must identify in their transfer request, if the master’s program so requires, a research supervisor who is willing to supervise their research project, major paper or thesis.

Any course failure incurred in the graduate diploma program will also count as a failure in the related master’s program.

1.4.2.2 Transfer from a master’s to a doctoral program

Students enrolled in a master’s program may submit a written request for transfer to a doctoral program in the same discipline, without completing all the requirements of the master’s program, if allowed by the regulations governing the doctoral program concerned. The granting of such a transfer request must be recommended by the admissions committee of the doctoral program in question and approved by the faculty (or equivalent) offering the program.

If the transfer request is approved, the normal completion time for the doctoral program shall be five years, and the maximum time allowed shall be seven years, from the date of first registration in the master’s program. The total number of courses required for the doctorate shall be the sum of all the courses required for the master’s program and for the doctorate, unless otherwise specified in the regulations governing the doctoral program.

1.4.2.3 Transfer from a doctoral to a master’s program

Students enrolled in a doctoral program may submit a written request for transfer to a master’s program in the same discipline. The granting of such a transfer request must be recommended by the admissions committee of the master’s program in question and approved by the faculty (or equivalent) offering the program.

Students who transfer from a doctoral program to a master’s program will not subsequently be allowed to register for the same doctoral program. Transferring students must meet all the requirements of the master’s degree, or their equivalent, to be awarded the master’s degree.

 

Back to top