Academic Regulation II-4 - Graduate research: supervision, ethics

4.1. Academic advice and mentoring

All academic units must ensure that students have access to appropriate academic advice and mentoring throughout their studies.

4.2. Supervisor assignment and responsibilities

Before graduate students complete their second term of enrolment, they will be assigned a research supervisor (or supervisory committee) by their academic unit. Some academic units may assign interim supervisors when students initially enrol. The supervisor (or supervisory committee chair) is the authority within the academic unit that is responsible for approving the student's enrolment in all subsequent terms. The supervisor (or supervisory committee) will be responsible for guiding the student throughout the program, including (where applicable) course selection, formulation and development of the research proposal, and preparation of the major research paper or the thesis for defence. 

4.3. Progress reporting

Students must make consistent progress in their studies and must document their progress by completing an annual progress report that details the previous year’s achievements and the objectives for the following year. Students must complete their progress reports in consultation with their supervisor (or supervisory committee chair). Reports must be submitted for review and approval by the director (or equivalent) of the student’s graduate program.

In order for a student to continue in a program, the student’s progress reports must be deemed satisfactory. The student shall be withdrawn from the program in the event of two unsatisfactory reports.

Although students must complete a progress report at least once a year, they may be required to submit progress reports more frequently in specific cases, as specified by the director (or equivalent) of the student’s graduate program, in consultation with the supervisor (or supervisory committee chair). The student may also be required to submit a detailed study plan.

4.4. Absence of the supervisor

Supervisors (or supervisory committee chairs) are responsible for supervising their students. Supervisors who intend to be absent from the University for more than one month must make suitable arrangements with their students and the relevant academic unit to ensure that their students continue to be supervised during their absence 

4.5. Research ethics

University regulations and policies governing the ethical conduct of research apply to all research conducted by graduate students or postdoctoral fellows, regardless of whether the research is linked to their thesis or major research paper.

Research proposals and protocols involving human subjects must be evaluated and approved by the appropriate Research Ethics Board(s) before research begins. Approval from other relevant committees or authorities may also be required, as determined by the Office of the Vice-President, Research.

 

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