Council on Undergraduate Studies

Role

The Council on Undergraduate Studies supervises, coordinates, and plans undergraduate studies. Specifically, the Council:

  • Establishes academic regulations such as requirements for admission and granting of undergraduate degrees in a way that preserves the excellence of undergraduate programs and promotes the University's general goals and its academic plans for this academic level; receives evaluation reports of undergraduate study programs;
  • Works with the Registrar’s office to coordinate academic regulations regarding student admission, registration and promotion, and academic records of undergraduate students and candidates’ nomination for a degree;
  • Advises faculties and Senate on formulating and updating the University's and faculty-specific academic development plans.

Terms of Reference

TERMS OF REFERENCE

ESTABLISHMENT

The Council on Undergraduate Studies was established by Senate resolution 75-76. 124-126 adopted on February 23, 1976. Subsequent amendments to its terms of reference were made on September 11, 1978 (resolution 78-79.27), January 16, 1989 (resolution 88-89.20), January 10, 1994 (resolution 93-94.17), June 13, 2005 (resolution 2004-2005.77), September 11, 2006 (resolution 2006-2007.7), June 2, 2008 (resolution 2007-2008.86), October 6, 2008 (resolution 2008-2009.20) and June 12, 2017 (resolution 2016-17.XX).

Status

The Council on Undergraduate Studies (the Council) is a standing committee of the Senate.

Powers and Functions

Under the authority of the Senate, the Council is responsible for developing University-wide academic regulations pertaining to undergraduate studies, as well as for planning and development of undergraduate studies, in order to ensure the excellence of undergraduate programs and to promote the University’s mission with respect to undergraduate studies.

Without limiting the scope of the foregoing, the Council is responsible for:

  • making recommendations to the Senate concerning the development, revision or elimination of academic regulations pertaining to undergraduate studies, including regulations relating to student admissions, students’ academic progress as well as the conditions for obtaining a degree;
  • making recommendations to the Senate with respect to undergraduate course and program changes as well as requests for the creation or abolition of undergraduate programs, taking into account institutional priorities and the requirements of the Institutional Quality Assurance Process;
  • advising Faculties and the Senate on the formulation and updating of Faculty and University academic development plans for undergraduate studies; and
  • making recommendations to the Senate concerning changes to the Council’s terms of reference.

MEMBERSHIP

Members

The Council is composed of the following members:

  1. the Associate Vice-President, Academic Programs;
  2. the Vice-Provost, Graduate and Postdoctoral Studies;
  3. the Associate Vice-President, Student and International Affairs;
  4. the Associate Vice-President, Teaching and Learning Support Services;
  5. the Vice-Dean, Undergraduate Studies, or the equivalent, from each faculty;
  6. the Director of the Quality Assurance Office;
  7. a representative from Saint Paul University, named by Saint Paul University for a three-year term, renewable;
  8. five regular full-time professors elected by the Senate for a three-year term, renewable, from candidates nominated by the executive committee of each faculty;
  9. three full-time undergraduate students elected by the Senate for a two-year term, renewable, from candidates nominated by a nominating committee composed of the undergraduate student members of Senate and one member of the Student Federation of the University of Ottawa’s executive named by the Federation (who may also be candidates);
  10. the Director of the Student Academic Success Service;
  11. the Registrar or a delegate;
  12. the Director of the Co-operative Education Programs or a delegate; and
  13. the Director of French Immersion Studies.

Chair

The Associate Vice-President, Academic Programs, serves as Council chair.

MEETINGS

Convening

The Council will meet as often as required to fulfil its mandate, as convened by the Chair.

Quorum

Twelve members of the Council constitute a quorum.

Voting

All motions require a majority vote of members present, except for motions relating to the elimination of programs offered in French, in which case a two-thirds majority vote of members present is required.

REPORTING RELATIONSHIP

The Committee reports to the Senate through the Executive Committee of the Senate.

SECRETARIAT

Secretariat services are provided by the Office of the Vice-President, Governance.

Members

Vicky Barham
Vice-Dean, Undergraduate Studies
Faculty of Social Sciences

Jean-Marc Barrette 
Vice-Rector, Academic and Research 
University of Saint-Paul

Julie Beauchamp
Vice-Dean, Programs 
Telfer School of Management

Eric Bercier
Registrar

Mawy Bouchard 
Director, Office of Quality Assurance 
Office of the Vice-President, Academic and Provoat

Sonia Cadieux 
Delegate of the Registrar

Jacqueline Carnegie 
Delegate of the Assistant Dean,  
Faculty of Medicine 

François Chapleau
Professor 
Faculty of Science

Christine Dallaire
Professor 
Faculty of Health Sciences

Claude D'Amours
Professor 
Faculty of Engineering

Marc-André Daoust 
Delegate of the Director 
CO-OP Programs

Emmanuel Duplàa
Vice-Dean, Undergraduate Studies
Faculty of Education

Aline Germain-Rutherford
Associate Vice-President, Teaching and Learning Support Service
Office of the Vice-President, Academic and Provost

Marc Gobeil
Director 
French Immersion Studies

Tristan Lamonica
Undergraduate Student

Sylvie Lamoureux 
Vice-Dean, Academic Programs
Faculty of Arts

Rose Martini
Vice-Dean
Faculty of Health Sciences

Linda Pietrantonio
Associate Vice-President, Program 
Office of the Vice-President, Academic and Provost

Kathryn Prince
Vice-Dean, Student Affairs
Faculty of Arts

Luis Abanto Rojas
Professor 
Faculty of Arts

Gary Slater
Associate Vice-President, Student Affairs
International Office

Alain St-Amant
Vice-Dean, Undergraduate Studies
Faculty of Science

Pierre Thibault
Vice-Dean
Civil Law Section 

Sylvie Tremblay
Director, Student Academic Success Service
Office of the Vice-President, Academic and Provost

Claire Turenne Sjolander
Vice-Provost,
Representative of the Faculty of Graduate and Postdoctoral Studies

Marcel Turcotte
Vice-Dean, Academic Affairs
Faculty of Engineering

Amanda Turnbull
Vice-Dean 
Common Law Section

Tracy Vaillancourt
Professor 
Faculty of Education

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