Executive Committee of the Senate

Role

The Executive Committee of the Senate is primarily responsible for receiving requests made to the Senate. It can either deal with them itself, refer them to the appropriate Senate committee for consideration and recommendation, or submit them directly to the Senate. The Committee also receives reports from Senate committees, for submission to the Senate or immediate approval. It ensures that Senate committees function properly and submit to the Senate recommendations for the betterment of the University;

Terms of Reference

Establishment


The Executive Committee of the Senate was established on February 9, 1970 by resolution of the Senate (69-70.194-197). The terms of reference were amended by the Senate on October 4, 2004 (2004-2005.6).

Status

The Executive Committee is a standing committee of the Senate.

Functions

The Committee is responsible for:

  • a)    receiving requests made to the Senate and either deal with them itself, unless they are matters that the Senate has specifically reserved to its jurisdiction, referring them immediately to the appropriate Senate committee for consideration and recommendation, or submitting them directly to the Senate;
  • b)    receiving reports from Senate committees either for submission to the Senate or for immediate approval;
  • c)    ensuring that committees function properly and present to the Senate all reports of committees along with its own decisions;
  • d)    submitting to the Senate any recommendation it considers apt to contribute to the betterment of the University;
  • e)    discharging such other responsibilities as the Senate may entrust from time to time.

Membership

The members of the Committee are:

  • a)    the President;
  • b)    the Vice-President Academic and Provost;
  • c)    the Secretary of the University;
  • d)    six members of the Senate elected by the Senate for three-year terms renewable once.

Officers

  •     Chair: the President;
  •     Vice-Chair: the Vice-President Academic and Provost;
  •     Secretary: the Secretary of the University.

Relations with Senate

The minutes of the meetings of the Executive Committee are reviewed at the meetings of the Senate; they are therefore circulated to the members of the Senate.

Members of the Senate may attend the meetings of the Executive Committee.

The Chair or his substitute may invite any senator for consideration of any question and any senator may ask to be heard by the Committee.

Meetings

The Committee shall meet as often as required to perform its functions at the request of its Chair or his substitute or of three members of the Committee.

Quorum

A majority of the members constitutes the quorum.

Secretarial Services

Secretarial services are provided by the Office of the Secretary of the University

Members

Chair

Jacques Frémont
President and Vice-Chancellor
Ex Officio Member

Vice Chair

David Graham
Vice-President, Academic and Provost

Members

John Currie
Interim Vice-President, Governance
Ex Officio Member

Alan J. Chaput
Assistant Dean of Postgraduate Medical Education and Professor
Faculty of Medicine
Elected by the Senate

Jean-Philippe Dubé
Student
Faculty of Engineering
Elected by the Senate

Sylvie Lamoureux
Professor
Faculty of Arts
Elected by the Senate

Liam Peyton
Interim Vice-Dean, Governance
Faculty of Engineering
Elected by the Senate

J. Craig Phillips
Professor
Faculty of Health Sciences
Elected by the Senate

Gary Slater
Associate Vice-President, Student Affairs
Office of the Vice-President, Academic and Provost
Elected by the Senate
 
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