Standing Committee on Francophone Affairs and Official Languages

Role

The Standing Committee on Francophone Affairs and Official Languages' role is to oversee the planning and implementation of initiatives that will help the University fully assume its mission and commitment to promote and develop French culture in Ontario. The Committee also supports the University community’s development in both official languages.

Terms of Reference

Establishment

The Standing Committee on Francophone Affairs and Official Languages was established on February 4, 2008 by resolution of the Senate 2007-2008.50. The terms of reference were amended by the Senate on April 12, 2010 (2009-2010.42) and on January 18, 2016 (2015-2016.XX).

Status

The Committee is an advisory standing committee of the Senate. Its role is to oversee the planning and implementation of initiatives that will help the University fully assume its mission and commitment to promote and develop French culture in Ontario. The Committee will also support the University community's development in both official languages.

Functions

  1. To ensure that the recommendations proposed in the Senate-approved development plan for programs and services in French are implemented, the results are evaluated annually, and the next five-year plan for Francophone affairs is prepared.
  2. To establish, implement and coordinate a mechanism for receiving and processing complaints related to the use of official languages in the various programs and services.
  3. To ensure that the Regulation on Bilingualism at the University of Ottawa is promoted, is subject to follow-up, and fully and consistently applied, and to annually evaluate how the Regulation is applied in the various programs and services.
  4. To design and implement an ongoing action plan for improving linguistic balance within the student population.
  5. To work closely with faculties to design and implement an action plan for ensuring that mandatory courses are offered in French and that the range of elective courses offered in French is expanded.
  6. To examine and support the implementation of faculties' plans designed to increase the opportunities of practical, clinical and Co-op placements in Francophone or bilingual settings.
  7. To evaluate faculties' annual action plans for developing French teaching materials and recommend the allocation of appropriate resources.
  8. To establish a University-community roundtable forum and regularly consult its members.
  9. To monitor how faculties and services control the quality and the level of bilingualism of written communication.

Membership

  1. The Vice-President, Academic and Provost, co-chair
  2. The Vice-President, Resources, co-chair
  3. The Associate Vice-President Academic
  4. The Vice-Dean of the Faculty of Graduate and Postdoctoral Studies
  5. One member, appointed by the Executive Committee of the Board of Governors 
  6. Four faculty members, including two from sciences and two from humanities
  7. One dean or department chair, appointed by the Senate
  8. Four full-time students, including at least one graduate and one undergraduate, appointed by the Senate
  9. Two support staff members, appointed by the Senate
  10. Two alumni or retired staff members who are active in the community, appointed by the Senate
  11. One holder of the chairs in francophonie, appointed by the Executive Committee of the Senate
  12. The Executive Assistant to the Vice-President Academic and Provost

To ensure continuity, mandates will be renewed for a period of one or two years. Mandates are renewable.

Officers

  1. Co-chairs: the Vice-President Academic and Provost and the Vice-President Resources
  2. Secretary: the Executive Assistant to the Vice-President Academic and Provost

Meetings

The Committee will meet at least four (4) times a year, when convened by the co-chairs.

Meeting Attendance

A member who misses three consecutive meetings will lose the status of member of the Standing Committee and his or her position will be filled on an interim basis by the Committee until the end of the mandate.

Relations

The Committee reports regularly to the Senate.

Quorum

The majority of members constitutes a quorum.

Secretarial services

Secretarial services are provided by the Office of the Vice-President Academic and Provost.

Members

Chair

Michel Laurier
Interim Vice-President, Academic and Provost
Ex Officio Member

P. Marc Joyal
Vice-President, Resources
Ex Officio Member

Secretary

Marie-Claude Lanouette
Senior Linguistic Policy Officer
Office of the Vice-President, Academic and Provost 

Members 

Rachel Ouellette
Ex Officio Member, Chief of Staff to the Vice-President Academic and Provost

Lynne Bowker
Vice-Dean
Faculty of Graduate and Postdoctoral Studies

Ariane Brun del Re
Graduate Student

Linda Cardinal
Full Professor
Faculty of Social Sciences
Appointed by the Board of Governors

François Chapleau
Faculty member - Science Section

François Charbonneau
Faculty member - Humanities Section

Guy Drouin
Faculty member - Science Section

François Larocque
Faculty member, Humanities Section

Wilbrod Leclerc
Alumni or Retired Staff Member

Sophie Letouzé
Support Staff Member

Raymond Martel
Alumni or Retired Staff Member

Naomie-Jessica Mpana Tsango 
Undergraduate Student

Linda Pietrantonio
Associate Vice-President, Academic Programs
Ex. Officio Member

Michel Prévost
Member of the Support Staff

Raphaëlle Robidoux
Undergraduate Student

Marie-Claire Thifault
Holder of a Chair in Francophonie

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