Petty Cash Voucher

From this page, you can download the form that is used when it is not possible to obtain a formal receipt or invoice for a petty cash transaction, or when there isn't sufficient room on the document to write in the required details. The page also includes a set of instructions describing how to complete this form.

 

 

Instructions on How To Complete the Petty Cash Voucher Form

This form is used as a replacement for the original receipt. It must be used

  • when the original receipt is lost or unavailable,
  • or when there isn't sufficient room on the document to write in the required details.

The various fields on the form are to be filled out as follows:

 

Date

  • Enter today's date.

 

Paid to

  • Enter the full name of the person being reimbursed by the petty cash custodian.

 

Details

  • Enter all details related to the expense in order to justify the loss or absence of the original receipt.

 

Centre (Fund or Orgn)

  • Enter the accounting key to which the expense is to be posted as well as the corresponding amount. Make sure that the accounting key exists in the Banner financial system.

 

Amount reimbursed

  • Enter the total amount to be reimbursed including taxes.

 

G.S.T.

  • Enter the exact amount of G.S.T. that was paid.

 

Received by  /  Date

  • The person who is being reimbursed should sign and date the form when the money is remitted to him / her.

 

Custodian of the Petty Cash

  • The custodian should sign the form after remitting the money to the person being reimbursed.

 


Financial Services is responsible for the maintenance of this form

Back to top