Police Checks
The Police Check requirements vary depending on your program of study. For Education students, your police check documents are due before the start of classes. For Health Sciences and Medicine students, to see if a Police Check is required, refer to the Deadlines page.
When a Police Check is required, it means a police record check of a police clearance (CPIC) and a vulnerable sector check including a check for any Pardoned Sexual Offences.
The University of Ottawa will assist with police checks for students who are doing placements for academic credit towards their uOttawa degree. If a police check is required for potential employment or licensing (e.g. Ontario College of Teachers, Catholic District School Board, etc.), you must then seek assistance from the potential employer or licensing body.
Due to a recent change in government policy, police checks can not currently be conducted through the Canadian Corps of Commissionaires. With a potential exception for Education students (outlined below), the only organizations authorized to conduct vulnerable sector checks are the local police services. Police checks are therefore to be completed through your local police station.
EDUCATION STUDENTS: In limited circumstances the Ontario Education Services Corporation (OESC) has agreed to accept a variation to the process. Education students should review the OESC website (http://oesc-cseo.org/English/checks.html) and determine if they meet their criteria. Students who meet the OESC criteria and wish to conduct their police check through the OESC can do so. Students who do not meet the OESC criteria or would prefer otherwise, are to complete a police clearance (CPIC) and vulnerable sector check at their local police station following the procedures outlined below.
EDUCATION STUDENTS must send a COPY of the police clearance (CPIC) AND VULNERABLE SECTOR, or OESC police check (if applicable) to the Faculty of Education, 145 Jean-Jacques Lussier Private, room 143, Ottawa, ON, K1N 6N5 and keep the original to show the school boards. Please note that the placement of the student will be withheld if these documents are not received.
HEALTH SCIENCE AND MEDICINE STUDENTS must send the ORIGINAL of the police clearance (CPIC) AND VULNERABLE SECTOR to the University of Ottawa, Clinical Placement Risk Management Team at 1 Nicholas St, Ottawa ON K1N 7B7 after making a copy for themselves.
STUDENTS LIVING OUTSIDE CANADA must contact Rema Boushey @ rboushe2@uottawa.ca for a uOttawa letter to provide to their local police department in order to complete a police check with the vulnerable sector. A notarized translation of the police check document will also be required if document is not already in English language.
If there is a delay with your police check and you will not be receiving it from the police service before your deadline, you must send us a copy of the receipt from the police service in the meantime.
Questions on police checks should be addressed to rboushe2@uottawa.ca or 613-562-5800 ext 3391 or for Pembroke to andersk@algonquincollege.com or 613-735-4700 ext 2706.
Procedures for Police Records Checks including vulnerable sector for different cities
Police Records Check procedures may vary from city to city. Carefully read the information for yours. If your city is not listed below, please check your local police service's website for details.
Cornwall
For the vulnerable sector check, the University's Clinical Placement, Risk Management team will need to provide you with a letter to give the Cornwall Community Police Service. Please request a letter to rboushe2@uottawa.ca.
Check the Cornwall Community Police Service website for details on how to apply: http://www.cornwallpolice.com/index.cfm?Title=Police%20Record%20Search
Guelph
Check the website for details on how to apply for a vulnerable sector check: http://www.guelphpolice.com/records-check
Gatineau
Please come to the University's Clinical Placement, Risk Management office located at 1 Nicholas St, Suite 840, K1N 7B7 with 2 pieces of ID (Driver’s license AND either passport or health card) to obtain a form.
Halton Region (Burlington/Halton Hills/Milton/Oakville)
Check the website for details on how to apply for a vulnerable sector check: http://www.hrps.on.ca/RecordsCourts/Records/SecurityClearances/Pages/default.aspx
Hamilton
Check the website for details on how to apply for a vulnerable sector check: http://www.hamiltonpolice.on.ca/HPS/Services/Records/CriminalRecordsSearch.htm
London
Check the website for details on how to apply for a vulnerable sector check: http://www.police.london.ca/d.aspx?s=/Services/Background_Checks/Vulnerable_Position_Screening_empl.htm
Montreal
You can complete the police record check of a police clearance (CPIC) and a vulnerable sector check including a check for any Pardoned Sexual Offences at SEDIC. Check the website for details on how to apply: http://www.spvm.qc.ca/en/service/verification-antecedents-judiciaires-particulier.asp
Niagara
For the vulnerable sector check, the University's Clinical Placement, Risk Management team will need to provide you with a letter to give the Niagara Regional Police Service. Please request a letter to rboushe2@uottawa.ca
OPP
You require a form filled out and provided by the University's Clinical Placement, Risk Management team. Please email rboushe2@uottawa.ca to obtain a copy. You must then complete the form and bring it to your local OPP detachment.
Ottawa
Check the website for details on how to apply: http://www.ottawapolice.ca/en/ServingOttawa/RecordsChecks/index.aspx
Region of Peel (Brampton/Mississauga)
Check the Peel Regional Police website for details on how to apply: http://www.peelpolice.on.ca/Police%20Records/Criminal%20Records%20Search/Non-volunteers.aspx
Québec
The Québec police services are not currently completing police check including the vulnerable sector for University of Ottawa students. You can complete the police check including the vulnerable sector with the Ottawa Police Service http://www.ottawapolice.ca/en/ServingOttawa/RecordsChecks/index.aspx or in Montreal at SEDIC http://www.spvm.qc.ca/en/service/verification-antecedents-judiciaires-particulier.asp
Toronto
You require a form filled out and provided by the University's Clinical Placement, Risk Management team. Please email rboushe2@uottawa.ca with your mailing address to obtain a copy. You must then fill out and send the form to the Toronto Police Service.
Vancouver
For the vulnerable sector check, the University's Clinical Placement, Risk Management team will need to provide you with a letter to give the Vancouver Police Department. Please request a letter to rboushe2@uottawa.ca
York
Check the website for details on how to apply: http://www.yrp.ca/community-policing/how-do-i/vulnerable-sector-screening.aspx
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