PREFACE

It is the objective of the Physical Resources Service (PRS) to ensure that all operations and activities conducted by PRS and its subcontractors are consistent with the environmental and health and safety policies adopted by the Board of Governors of the University of Ottawa. This Operations Manual has therefore been prepared to assist all employees of PRS in developing an awareness and understanding of sound environmental and workplace health and safety practices and operational requirements which are consistent with these policies.

The Operations Manual is intended to provide all employees with a quick and simple reference guide to standard procedures and protocols relative to environmental and health and safety issues faced in our day-to-day work. It has been structured in a manner which, hopefully, provides the reader with enough information to make informed, responsible decisions concerning environmental and health and safety related matters that are associated with the activities.

For further information about the subject matter contained in this Manual, please contact either of the following:

• Mario Bouchard, Director, Physical Resources Services (562-5713) or
• Micheal Histed, Director, Environmental, Health and Safety Service (562-5892).

SECTION 1

1.1

INTRODUCTION

Since late 1994, the Physical Resources Service (PRS) has been in the process of developing and implementing an Environmental, Health and Safety Management Plan (EHSMP). The EHSMP has been prepared in response to objectives set by PRS, in collaboration with Environmental Health and Safety Service. It provides guidance to PRS employees on environmental health and safety issues and compliance with applicable federal, provincial and municipal legislation, regulations, by-laws and guidelines. The primary focus of the EHSMP is communicating the necessary information and procedures required to ensure workplace health and safety, environmental compliance and on maintaining sound environmental management practices within PRS. PRS also recognizes that the EHSMP incorporates the concept of due diligence relative to PRS facilities and/or operations.

This Operations Manual is intended to assist the PRS employees in operating and maintaining the University facilities for which they are responsible in complying with applicable provincial and federal environmental and health and safety legislation, regulations and guidelines and Municipal codes and by-laws. The manual is a reference and guidance tool which identifies the University's environmental and health and safety policies, the goals and objectives of the EHSMP, responsibilities for environmental management, requirements of PRS operations relative to environmental compliance, and documentation to demonstrate that environmental compliance has been achieved. All employees are strongly encouraged to familiarize themselves with this manual.

The manual is divided into two sections: Section 1 (General) and Section 2 (Procedural). Section 1 describes planning and implementation/operation procedures.

Section 2 addresses specific procedural aspects related to the following:

• asbestos-containing materials (ACM);
• ozone depleting substances (ODS);
• air emissions;
• noise;
• fuel storage tanks management;
• solid waste;
• liquid and hazardous waste;
• sanitary/storm sewers, raw material/chemical storage;
• insecticides/pesticides;
• workplace hazardous materials information system (WHMIS), and
• lockout/confined space procedures.

1.2

PURPOSE

Each faculty and service, in conjunction with the Environmental, Health and Safety Service, is responsible for developing its own EHSMP within the context of overall University policies, objectives and responsibilities. To this end, PRS has developed the following internal objectives with respect to the EHSMP:

Ensure compliance with all federal, provincial and municipal environmental and health and safety statutes, regulations, by-laws and guidelines affecting PRS's operations;

Develop best management practices where legal compliance is not of issue but where implementation of practical management or engineering controls may offset or contain the potential introduction of contaminants to the environment;

Develop ongoing self-monitoring programs to ensure compliance with applicable statutes, regulations, by-laws and guidelines;

Reduce facility emissions to levels at or below applicable regulations and guidelines;

Where necessary, assist other faculties/services in developing and carrying out environmental management planning, program implementation and monitoring, and

Improve the overall image and accountability of PRS within the context of the University and community as a whole.

1.3

POLICY

The University of Ottawa has adopted three specific policies relative to environmental, health and safety matters. These policies are provided on the University of Ottawa's Web Site.

• Environmental Policy (Policy No. 72);
• Environmental Management Policy (Policy No. 91); and
• Health and Safety Policy (Policy No. 77).

1.4

PLANNING

All PRS employees and contractors retained by PRS are expected to recognize and abide by the various federal, provincial and municipal laws which govern environmental, health and safety. It is also the responsibility of PRS management to ensure that the activities of PRS employees and subcontractors are reviewed to maintain compliance. PRS is committed to providing all employee and contractors full access to information on environmental and health and safety.

The following internet addresses should be interesting for PRS personnel. They provide relevant information on laws and regulations regarding environmental, health and safety issues.

http://www.canada.justice.gc.ca (Department of Justice) Consolidated Statutes / Regulations

http://www.ene.gov.on.ca (Ministry of Environment) Environmental Bill of Rights (EBR) EBR Act & Regulations

http://www.tssa.org (Technical Standards and Safety Authority) Info on the Gasoline Handling Act Elevating Devices Boilers and Pressure Vessels

http://www.gov.on.ca/LAB/main.htm (Ministry of Labour) Occupational Health and Safety

http://www.gov.on.ca/OFM (Office of the Fire Marshall) Legislation and Regulations

http://www.gov.on.ca:80/OFM (Environment Commissioner of Ontario) EBR

The identification of the environmental and health and safety aspects of PRS activities is an ongoing process that determines past, current and potential impacts (positive and negative) on the environment and health and safety. This process also includes the identification of potential, legal implications affecting the University.

Issues to be considered by PRS in identifying environmental and health and safety aspects include the following:

• identification of PRS activities which may have potential beneficial or adverse impacts on the environment or on health and safety;
• creation of procedures for evaluating the potential impacts of new projects;
• identification of potential impacts associated with changes or modifications to PRS facilities;
• identification of the potential scope and severity of impact related to mechanical or other system failure and associated remedial considerations.

This procedure will enable PRS employees to identify potential hazards before they arise and carry out appropriate mitigation and/or remedial actions.

All hazards should be reported. Section 28 of the Occupational Health and Safety Act (Duties of workers) stipulate that a worker shall:

use or wear the equipment, protective devices or clothing that his employers requires to be used or worn;

report to his employer/supervisor the absence of or defect in any equipment or protective device and the existence of any hazards or any contravention of the Act or the regulations.

Also, no worker shall: remove or make ineffective any protective device required by the regulation or by his employer, without providing an adequate temporary protective device;

use or operate any equipment, machine, device or thing or work in a manner that may endanger himself or any other worker;

engage in any prank, contest, feat of strength, unnecessary running or rough and boisterous conduct. Part V of the Act stipulates the right to refuse or to stop work where the worker health or safety are in danger. The application of Part V, refusal to work and definition of dangerous circumstances (section 43-45) should be consulted. Finally, Regulation 851 (Industrial Establishments) must be considered with regards to:

• lighting (section 21);
• prevention, fire protection (section 22 and 23);
• machine guarding (section 24);
• material handling (section 45);
• confined space (section 67-71), which will be discuss in section 2-13;
• protective equipment (section 79-86);
• industrial hygiene (Part III).

The Human Resources Service must be notified immediately of the critical injuries.

Finally, PRS is committed to implementing an appropriate method to:

review and evaluate existing practices and procedures with a view to meet and exceed, where possible, University policies and objectives. Criteria will be developed in order to provide information on environmental, health and safety and operational systems, and

identify priority issues relating to control, remediation or abatement of potential environmental and/or health and safety risks related to PRS activities.

1.5

IMPLEMENTATION AND OPERATION

The EHSMP is intended to reflect PRS's commitment to establishing the necessary structure and mechanisms to ensure continuous due diligence, optimize employee health and safety, sustain overall regulatory compliance, reduce University exposure to prosecution and enhance the University's image and reputation as a responsible corporate citizen.

In order to implement the EHSMP, PRS established a group of Project Team Coordinators, each of whom was charged with the responsibility of providing management overview and coordination relative to specific environmental and/or health and safety related concerns. The Project Team Coordinators and their respective areas of responsibility are described as follows:

• Mario Boileau Aboveground Storage Tanks (ASTs), Raw Material and Chemical Usage and Storage, Liquid Industrial Waste, Lockout and Confined Space Procedures.
• Gilbert Carrière Workplace Hazardous Materials Information System, Waste Reduction Legislation, Solid Waste, Insecticides/Pesticides Management.
• Herb Dean Wastewater, Sanitary and Storm Sewers, Oil Interceptors, ODS.
• Pierre de Gagné Air Emissions, Noise, Underground Storage Tanks (USTs), Health and Safety Issues.
• Raymond Michon Asbestos-Containing Materials (ACM).

Following identification of the individual Coordinators, PRS then initiated a training session designed to update Project Team Coordinators and other senior PRS personnel relative to applicable environmental and health and safety legislation, regulations, guidelines, codes and by-laws. This session took the form of a seminar provided by a consultant on September 12, 13 and 28, 1995.

SECTION 2

2.1

ASBESTOS-CONTAINING MATERIALS (ACM)

Under the Occupational Health and Safety Act R.S.O. 1990, c.O.1. Regulation 838 (Asbestos on Construction Projects and in Building Repair Operations) specifies the requirements for the identification, maintenance, repair and removal of damaged, friable asbestos that is used in building construction and insulation material.

Regulation 838 requires all employers to establish whether or not asbestos is present in building materials or in machinery and, if present, to develop asbestos abatement programs which address the maintenance, repair and/or removal of damaged asbestos. Waste Management Regulation (Regulation 347) addresses the packaging, transportation and disposal requirements for asbestos waste. All asbestos wastes destinated for the Regional Landfill must be disposed in accordance to the Regional Regulatory Code. Designated substances - Asbestos (Regulation 837) requires each employers to limit the exposure of workers to asbestos through the implementation of appropriate engineering controls, work practices and hygiene practices.

Currently, the Ontario Ministry of Labor considers that any material which contains more than 0.1% asbestos is an asbestos containing material (ACM).

PRS is responsible for identifying and managing all asbestos containing materials throughout the University. Specifically, PRS is responsible for:

1. Arranging for a qualified asbestos abatement contractor/consultant to conduct ACM audits for all buildings to document the condition and location of friable ACM which could become disturbed or damaged during regular maintenance, repair, alteration or demolition operations. These audits reports are maintained by the ACM Coordinator.

2. Preparing and maintaining on the premises a record of the type of ACM and the location of the friable material.

3. Advising workers and subcontractors who may work in close proximity to the friable ACM and who may disturb the material, of its presence.

4. Inspecting the friable ACM at reasonable intervals in order to determine its condition.

PRS must ensure that all persons who could be exposed to asbestos fibers are familiar with the asbestos control program.

Finally, the University is required to disclose the presence of ACM for new potential project sites to contractors at the time of tendering.

The ACM Coordinator must ensure that all asbestos abatement work conducted is performed by qualified asbestos abatement contractor. He must also ensure that this waste is packaged and transported in accordance with applicable regulations and is disposed of at a waste disposal site operating under a Certificate of Approval or Provisional Certificate of Approval to accept asbestos waste i.e. Trail Road Site, Section 17 of the Regulation 347 stipulates that:

• Asbestos waste transported to a waste disposal site shall be in a rigid, impermeable, sealed container of sufficient strenght to accommodate the weight and nature of the waste or where the asbestos waste is being transported in bulk, be transported by a contractor operating under a certificate of approval;
• Asbestos waste being transported from the location at which it is generated, shall be transported by a driver trained in the management of asbestos waste, and shall not be transferred and transported in a compaction type waste haulage vehicule; - Every person directly or indirectly involved in the transportation, handling or management of asbestos waste shall take all precautions necessary to prevent asbestos waste from becoming airborne.

Existing data for University of Ottawa is divided in two parts. Campus-wide and Grey houses. Campus-wide is defined as major buildings (owned properties) which are on the Campus. Grey houses have been verified and tests were made to identify the presence of asbestos in each house. Leased properties were not included in the surveys. PRS must ensure that building owner undertake these assessments.

An Asbestos Management and Control Program was developed by PRS in January 1996. A report prepared by Dames & Moore Canada (Audit of Asbestos Containing Materials, University of Ottawa, August, 1992) provides additional information. A copy of both reports can be obtained by contacting the ACM Coordinator.

Data relating to building-specific ACM inventories is provided in the Asbestos Management and Control Program Report mentioned above. Additional data are retained by the ACM Coordinator relative to ongoing and future building repair and renovation activities undertaken by PRS.

Proper sampling and analysis are required to confirm the presence of ACM as per Regulation 838. Proper health and safety procedures and personal protective equipment are also required.

Under Regulation 838, operations that may cause asbestos exposure to a worker are classified as Type 1, Type 2, or Type 3. A detailed list and description of the three types of operations are outlined in the Asbestos Management and Control Program Report. All contractors must work in accordance with the Occupational Health and Safety Act, R.S.O. 1990, c.0.1, Regulations 837 and 838 and must have proper personal protective equipment.

Any worker who may come into contact with ACM must have proper personal protective equipment and be familiar with the protocols outlined in the Asbestos Management and Control Program Report. The ACM Coordinator must be made aware of any one who may come into contact with ACM.

The following documentation is maintained by the ACM Coordinator.

1) A copy of the Asbestos Management and Control Program Report. This Report should be updated regularly as new data are generated.

2) Copies of the Occupational Health and Safety Act, R.S.O., 1990, c.0.1, Regulation 837 and Regulation 838.

2.2

OZONE DEPLETING SUBSTANCES

Provincial Regulation

Regulation 189 (Refrigerants Regulation) stipulates that no facility may discharge or permit the discharge of a refrigerant into the natural environment. Designated refrigerants under this regulation include: chlorofluorocarbon (CFCs), hydrochlorofluorocarbons (HCFCs) and hydrofluorocarbons (HFCs). Ontario Regulation 413/94 (Halon Fire Extinguishing Equipment) regulates the use, storage and discharge of specific types of halon (i.e. Halon 1211, 1301 and 2402) fire extinguishing agents.

This regulation requires that PRS employees shall not:

• discharge, cause or permit the discharge into the environment of halon 1301, or store halon 1301 except in fire extinguishing equipment kept for use;
• sell, transfer, use or store of a portable extinguisher containing halon 1301 unless it was sold for use for the first time before January 1, 1996 or unless the system was manufactured and fully installed for the first time before January 1, 1995;
• inspect or service fire extinguishing equipment containing halon 1301 in any manner that has the potential for causing the discharge of the halon;
• dismantle, destroy, recycle, incinerate or dispose of by depositing in a dump or land filling site for fire extinguishing equipment that has contained halon 1301 or a container that has a label that indicates that it has contained halon 1301 (Does not apply for quantity of 3 kg or less.).

Refrigeration equipment as designated in the Regulation means an air conditioner, heat pump, refrigeration or freezer units. All stationary (fixed, non-moveable) refrigeration equipment containing a refrigerant must also be serviced by a certified technician and all stationary refrigerant waste that is removed from this type of equipment must be collected for recycling. Further requirements are outlined in the Federal Code of Practice for the Reduction of Chlorofluorocarbon Emissions from Refrigeration and Air Conditioning Systems. Sections 30 to 35 (Stationary refrigerant waste) and sections 36 to 43 (Mobile refrigerant waste) of the Regulation 347 provide all the requirements with regards to refrigerant waste collector and refrigerant waste disposal.

Regulation 717 (Solvents) cover the production, storage and use of specific Class 1 ozone-depleting substance (see appendix C for the list of all the substances) such as CFCs and halons, and Class 2 ozone-depleting substances (hydrochlorofluorocarbons (HCFCs)). Solvents containing any of the designated Class 1 ozone-depleting substances with a concentration greater than or equal to 1% by weight were banned from use in Ontario since July 1, 1996. Solvents containing any of the designated Class 2 ozone-depleting substances with a concentration greater than or equal to 1% by weight are banned from use in Ontario after January 1, 2000.

Federal regulations - Ozone Depleting Substances Regulations -

These regulations prohibit the manufacture or importation of ODS except as permitted. They do not apply to recycled CFC.

To avoid permitting requirements, PRS should obtain all ODS from Canadian suppliers. EHSS should be informed, in advance, if PRS requires to import ODS from another country (including U.S.A.).

All refrigeration equipment must be serviced and tagged in accordance with the Refrigerants Regulation 189. Refrigeration equipment may only be also serviced by technicians who are certified under Section 21 and use equipment capable of collecting a refrigerant.

PRS personnel must ensure that no stationary refrigeration equipment is filled or refilled with a refrigerant:

• unless there is a tag or notice on the equipment, issued under subsection 7, that indicates that there are no leaks in it;
• if the tag or notice attached to the equipment is more than 6 months old, without first conducting a leak test on the equipment and repairing any leaks that may be detected;
• if the equipment appears damaged in any manner that may result in a discharge of refrigerant into the natural environment.

• immediately report the circumstances to the EHSS and the actions taken, who in turn will advise the MOE;
• immediately arrange for a test of the equipment for leaks and fix any leaks within 7 days; and report the results of the leak test, confirmation of any repairs of the equipment and a copy of the current tag or notice to the EHSS for reporting purposes.

The need for such actions must be addressed with the ODS Coordinator who will contact the EHSS for governmental reporting.

PRS personnel must ensure that all refrigerant containers used at the University, if any, are clearly labeled with the following information:

• the name of the refrigerant inside the container;
• whether the container is refillable or recyclable;
• that the container cannot be disposed of in a dump or landfill site.

All PRS personal who work on refrigeration systems must be trained and must possess an ozone depleting substance prevention card.

After January 1, 2000, solvents containing a concentration greater than or equal to 1% by weight of any of the Class 2 ozone-depleting substances will be designated a hazardous waste. Every container that has contained a refrigerant shall be refilled or recycled.

PRS facilities must ensure that any stationary refrigerant waste (from air-conditioning units, refrigerators or freezers), is transported and disposed throught an approved waste recycling facility or a stationary refrigerant waste disposal site. Such a facility/site must have a Certificate of Approval or Provisional Certificate of Approval to handle stationary refrigerant waste as discussed in the section entitled Refrigerants Handling.

Regulation 717, Subsection 3 (17) (18) stipulates that nothing prohibits or restricts the transfer or storage of a solvent that has become waste and that contains a class 1 or class 2 ODS at a waste disposal site operating under a certificate of approval that authorizes the acceptance or storage of such waste.

No PRS employee or subcontractor shall:

• dismantle, destroy or incinerate refrigeration equipment or dispose of it by land filling or by depositing it at a dump site unless there is notice issued under Subsection 9 (1) of the Refrigerants Regulation indicating that the equipment no longer contains any refrigerant.
• dismantle, destroy or recycle a container that has a label or any other marking on it which identifies that it has contained a refrigerant unless there is a notice on the container issued under Subsection 17(1) of the Refrigerants Regulation indicating the container is refrigerant-free.
• dispose of a container by depositing it in a dump or land filling site, if the container has a label or any other marking on it which identifies that it has contained a refrigerant.

The following documentation is kept and maintained by the ODS Coordinator. This information should be updated as new information is available or information changes.

2.3

AIR EMISSIONS

Under Section 9 of the Environmental Protection Act (EPA), R.S.O. 1990, c.E.19 a Certificate of Approval (C of A-Air) must be obtained from MOE for the construction, alteration, extension or replacement of any plant, structure, or equipment that may discharge a contaminant into the natural environment, or for any alteration of a process or rate of discharge. However, when section 9 approval is not required, the section 6 and 14 of the EPA could be applicable. The section 6 prohibits discharges of contaminants which exceed standards set by regulations and section 14 prohibits discharge that causes or is likely to cause an adverse effect. C of A's are only required for new sources of emission.

There are some exceptions for the emission of C of A's. It does not apply to:

The current general air pollution control legislation in Ontario is based on a "point of impingement" concept, whereby the concentration of any contaminant at a point of impingement must not exceed a maximum allowable concentration, as specified in Schedule 1 of Regulation 346. Point of impingement is generally defined as the location at which a person may be exposed to an air contaminant by inhalation.

PRS facilities must identify all process equipment and/or operations which may generate contaminants such as: inert particulate, pure or combined metals, acid mists, nitrogen and sulphur oxides, other products of combustion, toxic organic compounds, volatile organic compounds, other organic or inorganic substances or compounds, noise or vibration.

Buildings producing to air emissions include those with laboratory fume hood exhaust systems, diesel generator or ventilation systems serving underground garage. Such buildings are Guindon, D'Iorio, Simard, Gendron, Marion, Vachon, Colonel By, Montpetit Halls, 141 Louis-Pasteur (new steam boiler firing either natural gaz and fuel oil), 200 Wilbrod and 720 King Edward.

Where required, EHSS in conjunction with PRS facilities must submit an application for a Certificate of Approval in accordance with the "Guide for Completing Applications for Certificates of Approval, Section 9, Environmental Protection Act, R.S.O. 1990, Ministry of the Environment, Approvals Branch, August 1992", prior to construction, alteration, extension or replacement of the equipment. Sufficient time (minimum of 60 days) must be provided to complete the application process from planning to operation of the exhaust system. Equipment may not be operated in the absence of a valid Certificate of Approval.

PRS facilities, in conjunction with the EHSS, must review all air emission sources and the date of installation or modification of all emission equipment to determine if Certificates of Approval must be obtained for this equipment, in accordance with Regulation 346.

Certificate of Approval applications, modifications, or communications regarding registration must be reviewed by the Air Emission Coordinator and the EHSS prior to submittal to the MOE. All final Certificate of Approval submissions and all subsequent contact with regulatory agencies is the responsibility of the EHSS.

A list of all the Certificates of Approvals for each Hall is describe as follows:

• Guindon: laboratory exhaust system serving 17 fume hoods and 17 exhaust stacks (Apr. 92), terms and conditions: keep records of spills;
• D'Iorio: a standby diesel generator set and laboratory exhaust system for 128 fume hoods and 60 stacks (May 93), terms and conditions: keep records of spills;
• Simard: one diesel fuel-fired power generator, 4 laboratory fume hoods and 2 ventilation systems (June 96), terms and conditions: operation maintenance and noise emission;
• Gendron: laboratory ventilation system-20 exhaust stacks- (Apr and Jul 93), terms and conditions: operation and maintenance and due diligence;
• Marion: one standby diesel generator set, 34 laboratory exhaust systems, 26 fume hoods (Jul 93,Oct. 93, Nov. 93, June 94), terms and conditions: operations and maintenance;
• Vachon: one fume hood exhaust fan (replacement, Aug. 92), no conditions;
• Colonel By: one laboratory fume hood (Feb. 93), no conditions;
• Montpetit: one exhaust system serving 2 laboratory fume hoods (Feb. 97), terms and conditions: equipment properly operated and maintenance;
• 141 Louis Pasteur: one steam boiler firing natural gaz and fuel oil (Jan. 98), terms and conditions: noise limits comply with NPC;
• 200 Wilbrod: 3 air conditioning units (March 98), terms and conditions: noise limits;
• 720 King Edward: Summer boiler, (March 98), terms and conditions: operation maintenance and noise limits.

Approval for all new or proposed sources of air emissions must be coordinated between the Air Emission Coordinator and the EHSS. All new or proposed facilities contemplated by the University which fall under the jurisdiction of PRS must undergo a through preliminary review in order to define potential air emissions and subsequent approval requirements.

PRS must ensure that all proposed air emission control equipment is operated and maintained in good working order so that the maximum concentration of a contaminant at a point of impingement from a source of the contaminant does not exceed the concentration specified in Schedule 1 of Regulation 346. It is the responsibility of the EHSS, in conjunction with the Air Emission Coordinator, to notify the MOE in writing of any change of site ownership, change of equipment or process change such that a revised Certificate of Approval may be issued.

2.4

NOISE

ENVIRONMENTAL NOISE

Municipal

All PRS facilities must comply with Corporation of the City of Ottawa By-law No. 118-91. This By-law provides for an environment free from unusual, unnecessary or excessive noises which may degrade the quality and tranquility of life. The by-law specifies noise limits for both day and night and applies to sources such as HVAC equipment, construction, and power equipment.

Provincial

Where a noise output is covered by a certificate of approval issued by MOE, specific terms and conditions are included to minimize environmental impact. The snow melting pit on King Edward Avenue as well as emergency back-up diesel generators at D'Iorio Hall and at the new Arts building are covered by certificates.

WORKPLACE NOISE

2.5

FUEL STORAGE TANKS MANAGEMENT

The Gasoline Handling Act and Code 532/90 applies to all PRS facilities with respect to installation and operation of the UST and ASTs, licensing/registration of fuel tanks and the requirements for corrosion protection of all steel tanks containing diesel fuel and associated products. Part 4 - Flammable and Combustible Liquids - of the Ontario Fire Code (OFC), regulates also all the operational aspects and procedures applicable to PRS facilites. The most applicable ones for PRS are the following:

Spill control procedures

For PRS personnel, a spill control procedure shall be approved and implemented for any occupancy where flammable or combustible liquids are stored, handled, processed or used and must include these important requirements:

• ventilation;
• control of ignition source;
• spill containment and cleanup;
• personnel protective clothing and equipment;
• handling and disposal of waste in accordance with MOE;
• a preventive maintenance program; and
• training for new staff within 3 months of their being hired and for experienced staff every 6 months.

In conformance with this requirement, the area surrounding a storage tank shall be designed to accommodate accidental spillage.

Leakage testing

Every storage tank should be tested by qualified personnel for leakage whenever a leak is suspected and when a leakage test is required on the underground storage tank. Piping systems must also be tested whenever a leak is suspected and exposed piping systems in service are permitted to be visually inspected for leakage.

Operating procedures for piping systems

Standard procedures for normal operations and for emergencies shall be given in printed form to all PRS employees engaged in the operation of equipment for the transfer of flammable and combustible liquids and shall be posted or readily available for convenient reference.

All PRS employees concerned with transfer operations involving flammable or combustible liquids shall be trained in:

• the emergency procedures referred to last cited requirement;
• the importance of constant attendance during loading or unloading operations;
• extinguishing procedures for fires involving flammable and combustible liquids; and
• the contractor for filling procedures.

Under the OFC, section, a tank vehicle is permitted to be left unattended by the vehicle operator (PRS employee) outside a building for not more than 1 hour, except if the vehicle is in a parking space located not less than 15 m from a building and where the tank vehicule is not exposed to undue hazard from accident or collision.

Underground Storage Tank (UST)

The only UST installed for the purpose of storing heating oil is regulated under the Fuel Oil Code 329/90 and the OFC. Heating oil UST does not have to be registered or permitted by the Technical Standards Division. This 40 000 imperial gallons UST, 12 inches thick in reinforced concrete, store oil that supply boilers at the plant. To alarm in case of a leak, an electronic system is installed and tank probes are located all around the tank. A weekly test is made to ensure that the alarm is in good function. The electronic circuit is also test once a year. Another test (a wood measure equipped with a water chemical reagent placed at the bottom of the tank) is done once a year to make sure that there is no failure in the tank. Finally, PRS must ensure that only Technical Standards Division-licensed contractors are used to install, repair, remove or dispose of the UST.

The UST Coordinator is responsible for assigning supervisors from the heating plant, who shall oversee all fuel oil transfer conducted by the contractor. Supervisor must familiarize themselves with the contractor's filling procedures located in appendix E.

Aboveground Storage Tank (AST)

Under Section 6 of the Code, ASTs used to store Class I, Class II or Class III products (including waste oil) must be diked in accordance with the requirements of the Code. All ASTs are dyked since January 1998. PRS must ensure that all ASTs are installed and operated in accordance with the Gasoline Handling Code, the Fuel Oil Code and the OFC.

The installation and operation of ASTs used to store diesel fuel are regulated in Ontario under the Gasoline Handling Code 532 and the OFC.

All steel ASTs used to dispense diesel fuel must be protected from corrosion, must be installed and vented on a firm base as specified in the Codes, and must be equipped with bond wires that are electrically connected to the fill stems or piping. They must also be permanently marked as to their contents, in accordance with the Code.

PRS must ensure that all reasonable precautions are taken with respect to the operation of the UST to prevent the release of product into the natural environment. The ASTs Coordinator, Protection Services and EHSS personnel must be immediately notified of the spill or release. All releases must be documented and reported to the Technical Standards Division, in accordance with the OFC. Escaped fuel oil must be recovered and contaminated soil around the UST must be removed.

EHSS is personnel will be responsible for notifying regulatory authorities when required. Copies of all inventory records, inspection reports, spill reports etc. must be retained by the AST Coordinator and the EHSS for a period of 2 years and must be available for review by regulatory authorities as requested.

2.6

SOLID WASTE

2.7

LIQUID INDUSTRIAL AND HAZARDOUS WASTE

The University is required to register all liquid industrial and hazardous wastes (Subject Wastes), with MOE in accordance with Regulation 347. PRS must ensure that an up-to-date inventory of Subject Wastes is maintained. If the information originally registered with the MOE changes, PRS must inform EHSS of these changes there upon EHSS will file the amendments with MOE.

PRS and its subcontractors are also responsible for assuring compliance with all waste transportation and disposal regulations. Registerable liquid and hazardous wastes that are hauled off-site for disposal must only be disposed of through MOE-approved waste disposal contractors and appropriate waste manifests must be completed for each shipment of Subject Wastes removed from the facility. No generator may transfer a particular Subject Waste to an MOE-approved waste disposal contractor until the generator has obtained a generator registration document with a waste number for that waste. Reference should be made to the MOEE document entitled, "Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Wastes, September 1991" to determine the compliance requirements with respect to Regulation 347.

PRS must review all waste streams generated or accumulated and, using the "Registration Guidance Manual for Generators of Liquid Industrial and Hazardous Waste, September 1991", determine if the waste streams generated are included in the current generator registration issued to the University. If it is determined that new waste stream (Subject Waste) is to be generated or accumulated within PRS facilities, PRS must immediately inform EHSS. EHSS is responsible for updating and completing Generator Registration reports.

Waste Generator Registration applications, modifications, or communications regarding registration must be done in collaboration with the PRS Liquid Waste Coordinator prior to submittal by the EHSS to the MOE. PRS personnel are responsible for informing the Liquid Waste Coordinator early enough to ensure that registration is obtained prior to the removal and off-site disposal of Subject Wastes coordinated by the EHSS. All registration and regulatory contact shall be carried out by EHSS personnel. After registration, PRS must ensure that an up-to-date inventory of Subject Wastes is maintained at the facility.

PRS must follow EHSS procedures to ensure that Subject Wastes are disposed of only to a waste transportation or waste management system operating under a Certificate of Approval or Provisional Certificate of Approval. EHSS must complete provincial waste manifest forms for all waste disposal transactions involving Subject Wastes and must submit copies of the completed manifests (Part A - Generator, Part B - Carrier, Part C - Receiver) to the MOE within 72 hours of the transaction. EHSS must retain copies of all provincial waste manifest forms for a period of 2 years or longer as required.

Subject wastes must not be retained at any PRS facility for a period longer than 90 days. Where wastes must be held for periods exceeding 90 days, EHSS would file an interim storage report with MOE and submit within 5 business days following the 90 day period. The report must also specify the method of storage, the reason for storing Subject Wastes longer than 90 days and the eventual method of disposal of these Subject Wastes. For each shipment of Subject Waste a manifest must be completed. EHSS is responsible for filling these reports with MOE.

The following is a list of wastes which are exempted from Regulation 347 as they apply to the University:

Recyclable materials (raw materials) which will be used completely in a process or operation whose function is other than waste management, or will be taken directly for retail sale or prompt packaging before retail sale.

Small quantity exemptions are provided for some waste types depending on the specific Waste Characteristic.

Empty containers or inner liners may be exempt depending on the characteristics of the material they contained.

Non-hazardous food processing wastes.

Non-hazardous liquid industrial wastes or wastewater which are discharged directly to an on-site sanitary sewer.

Three different types of chemicals may be regarded as subject waste (products left behind if they are not used and diluted in water for different process) or liquid industrial wastes:

Chemicals used in the steam plant to prevent pipes from rusting. Products used for water sampling in the laboratory next to the power plant.

These samples are used for measuring the corrosion level in water, testing the alkalinity control, testing the cooling corrosion inhibit, verifying that the level of phosphate and sulfite are respected, and finally, reducing the amount of calcium in water. Water containing very small quantities of chemicals are disposed in the sewer system. MSDS's and lists of reagents and chemicals in stock are available by contacting Henri Major (562-5800 ext. 6585). All chemical products are purchased as needed.

2.8

DISCHARGES TO SANITARY AND/OR STORM SEWER SYSTEMS

The University's Environmental Policy (No. 72) and the Environmental Management Policy (No. 91) require PRS to comply with all applicable laws, regulations, codes, by-laws and guidelines.

The discharges of liquids is regulated under the Regional Municipality of Ottawa-Carleton (RMOC) Sewer Use By-Law. The By-Law regulates or prohibits the presence of certain chemicals that may be disposed to the sewer. The intent of the By-Law is three-fold:

PRS must identify (under its jurisdiction) all wastewater discharges entering the regional sewer system.

PRS is responsible for ensuring that effluent quality of the discharge is in compliance with the By-Law. This include developing operations and maintenance guidelines are routine data reporting procedures. All floor drains located in areas where spills may occur, or located in areas where spilled materials may migrate (flow) to, should be permanently capped. The by-law also regulates connections to the regional storm or sanitary sewer system. Large volume of tap water (e.g. coming from domestic water tank) are not permitted into the storm sewer system. Also, any modifications or new construction proposed by PRS should be reviewed to identify the design, construction and permitting requirements.

Each PRS facility must document the in-house process wastewater collection and treatment systems and prepare plans showing the connections or discharge points to the sanitary and/or storm sewer lines. Procedures to handle any discharge or event that requires notification to RMOC such as slug loads, by-passes, and spills must also be prepared in conjunction with the EHSS.

All slug discharges, and reportable releases must be reported immediately to the Wastewater Coordinator and the EHSS. The EHSS is responsible for notifying RMOC of any potentially reportable discharges. PRS must maintain all records (notifications, permits, analytical data, reports, logs, etc.) for 5 years or the period specified in the permit schedule or as otherwise determined by the University.

2.9

RAW MATERIAL/CHEMICAL STORAGE AREAS

The storage of chemicals is regulated by several provincial acts, regulations and guidelines, their specific mandate(s) relating to one of the following: health, worker exposure, fire, explosion, spills and environmental containment. The various jurisdictions and applicable regulations and guidelines are listed below.

CHEMICAL STORAGE REQUIREMENTS

PRODUCT/ STORAGE TYPE ACT, REG. GUIDELINE AGENCY

Flammable liquids, Flash Point below 37.8C, Vapor pressure below 275 kpa OH&S Act Regulation 851, section 22 Ministry of Labor

Flammable & Combustible liquids Ontario Fire Code Part 4, Flammable and combustible liquids Solicitor General, Office of Fire Marshall

Compressed Gas Cylinders Ontario Fire Code Part 5, Compressed Gas Cylinders Solicitor General, Office of Fire Marshall

NB: Please note that this is a summary chart and is not an all inclusive review of legislation and guidelines.

2.9.1.1 Liquid Storage Areas

2.10

A Land Maintenance and Indoor Insect Control Program Report (January 1994) has been established campus-wide by PRS. This report should be consulted prior to any existing or proposed application by PRS and/or contractors. The report specifies the existing on-campus applications of insecticides/pesticides and standard protocols and maintenance to be conducted.

The existing on-campus applications include:

lawn maintenance; tree maintenance; rose bush and weed maintenance; Roger Guindon Hall, and indoor building insect control.

The report includes an inventory of all on-campus trees. Also, a management program for insecticides and herbicides was developed and implemented by PRS in 1994. A copy of these reports can be obtained by contacting the Insecticides/Pesticides Coordinators.

2.11

WORKPLACE HAZARDOUS MATERIALS INFORMATION SYSTEM (WHMIS)

The Workplace Hazardous Materials Information System (WHMIS) Regulation (Regulation 860) made under the Occupational Health and Safety Act, came into effect on October 31, 1988. WHMIS requires employers to provide information and training to employees on hazard identification and safe handling practices for controlled products.

The WHMIS regulation defines a set of labeling requirements and the documentation of chemical handling requirements for any controlled products used. Controlled products are those products, materials and substances defined in accordance with Part IV of the federal Controlled Products Regulation (SOR/88-66) made under the federal Hazardous Products Act.

The WHMIS requirements are summarized below. At a minimum, the WHMIS program must address:

• a training program for new employees is deemed necessary for all existing employees who handle controlled products;
• availability and location of Material Safety Data Sheets (MSDS) and responsibility for updating the MSDS as required, and
• information regarding container labeling and hazard identification.

The following documentation is kept and maintained by the WHMIS Coordinator.

Certificates of completion are provided by EHSS.

List of employees trained. A database of all employees and people trained provided from EHSS will be available in December 98.

Copies of up to date MSDS's for all controlled products handled by PRS.

All contractors intending to use a controlled product on a maintenance, renovation or construction project must provide PRS with the MSDS, and where it is to be used.

2.12

LOCKOUT AND CONFINED SPACE PROCEDURES

The University of Ottawa Lockout Procedure written by PRS is available on the PRS Web site or by contacting Marie-France Malo‚ (ext. 6992).

This procedure for a safe work environment, includes a series of definitions, such as:

person in charge of the lockout: a person responsible for performing the lockout with competence. personal lock: a lock bearing the employee's name. The personal lock must protect a single person. Only this person has the key to his/her lock. department lock: a lock bearing the department's name and an order number. It is used to replace the personal lock when the worker must leave the work site at the end of his shift. identification label: a label attached to the personal lock on which the employee's name is engraved. lockout box: a box containing the key of the departmental locks as well as the lockout card.

Responsibilities are described in Part 4 of the procedures (project managers, supervisors, worker, person in charge of the lockout, contractor, department, lockout committee). Work procedures and appendices including several drawings are also described.

The objective of the lockout procedure is to ensure that a piece of equipment cannot be turned on, pressurized or switched on accidentally while an employee is working on it.

Specific sections of the Regulation 851 (Industrial Establishment of the OH&S Act) are applicable for PRS employee. They must ensure that lockout procedure is followed when:

• the power supply to electrical installations equipment or conductors have to be disconnected, locked out of service and tagged before any work is done, and while it is being done, on or near live exposed parts of the installations, equipment or conductors;
• a part of a machine, transmission machinery, device or thing that shall be cleaned, oiled, adjusted, repaired or have maintenance work performed on it only when motion that may endanger himself and any part that has been stopped and that may subsequently move and endanger a worker has been blocked to prevent its movement;
• the starting of a machine, transmission machinery, device or thing may endanger his safety.

• to ensure his own safety at all times while working; follow the proper lockout procedure; remove his/her lock when the work is completed; and if the work is not completed, he must inform the person in charge of the lockout and remove his personal lock and replace it with the departmental lock.

This procedure is also available on PRS Web site or by contacting Marie-France Malo, (ext.6992)

The policy and practices and specific sections of the Regulation 851 will provide PRS employees the necessary procedures to safely enter a confined space. The Confined Space defines a confined space as an enclosed or partially enclosed space that

• he is informed of and understand the characteristics of the confined space;
• there are procedures and measures in place for the removal of the worker from the confined space in case of an emergency;
• and the confined space is tested and evaluated by a competent person who records the results of each test in a permanent record and certifies in the record that the confined space is free from hazard during the work is done.

• participate in training and ensure the scope of the work and applicable safety procedures, ensure personal safety and that actions do not endanger or harm co-workers;
• report unsafe conditions to the person in charge;
• wear approved protective clothing and devices;
• ensure all accidents/incidents are reported;
• and comply with confined space entry, directions and procedures in carrying out the work.

• explosive or flammable gas or vapour (Reg. 213/91 s. 62);
• hazardous substances in air (Reg. 213/91 s. 61 (1));
• oxygen level and restriction on entry (Reg. 851 ss. 67-71, Reg. 213/91 ss. 60-62 and O. Reg. 67/93 s. 43).

In the event of a spill or release, PRS personnel must:

• Identify the source of the spill and worker health and safety precautions required to handle the spilled material.
• Take all required actions to contain the spill and to prevent any spilled materials from migrating, if able to do so safely.
• Wherever possible, notify Protection Services at 562-5411 which will contact the appropriate emergency services (e.g., Emergency Response Team, Fire Department, the Environmental Health and Safety Service) to provide response and governmental notification as required.

1) Copies of all internal spill reports.

2) Copies of all correspondence/communication with the MOEE/Municipal officials and any other regulatory personnel concerning a spill event.

3) Copies of all internal investigation reports.

Containment features such as dykes must be constructed around tank or drum storage areas in accordance with the Guidelines as listed below.

• the impoundment within the dyke system enclosing one or more tanks is calculated as the total enclosed volume minus the volume of up to the height of the dyke of all tanks other than the largest and all tank foundations;
• the impoundment within the dyke system enclosing one or more tanks has a capacity of 110 percent of the volume of the largest tank within the impoundment;
• a collection sump with a minimum capacity of 50 cubic feet should be installed within the dyke area;
• the floor of the dyke should have a minimum slope of 1 percent toward a sump to ensure that any runoff or spilled material will drain to the sump;
• all sewer connections from the dyked area should be through the dyke valve;
• the floor and walls of the dyke should be constructed if impermeable materials which are compatible with the contents of all tanks within the dyked areas;
• overhead piping should be used to fill tanks within the dyked area;
• block valves should be installed on all tanks containing flammable chemicals to prevent the draining of tanks into the dyke in the case of a fire;
• dykes should be protected from vehicular impact by means of guard posts or other protection;
• dykes containing liquids heavier than and immiscible with water (specific gravity grater than 1.0) should be equipped with overflow weirs and a sump;
• dykes containing liquids heavier than and immiscible with water should have two separate sets of pipes and valves, one set for the draining of intermittent storm runoff and tank spillage, and a second set for the discharge of overflow waterspray and fire protection system water which exceeds the volume of the dyke area;
• during normal operation, dyke valves should be locked in the closed position with designated PRS and/or other University personnel retaining keys;
• all piping and dyke valves should be protected from freezing;
• for flammable or toxic chemicals, the distance from a dyke valve to the top of the inside face of the dyke wall should be not less than 25 feet; and
• for non-flammable, non-toxic, biodegradable chemicals, the dyke valve should be located on the outside toe of the dyke;

Prior to re-entering vehicle do a complete safety walk-around ensuring all equipment is safely stowed and site is left as found.
In the event of a spill, you as a professional driver can take action in those first critical moments after the incident which can greatly reduce injuries and damage to the environment,

Take a few seconds to determine the fire and safety factor. Are you in immediate danger from fire/explosion?

• Stop the flow product.
• Stop all sources of possible ignition.
• Evacuate the injured and warn the public.
• Get help! Call or have someone call the Fire department, police and your dispatch with information concerning: spill location product spilled injuries potential contamination if possible, assist police and fire department.