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Work Schedule

1. January -- The deans are informed of which program will be evaluated.
2. June -- Institutional Research and Planning will inform the units of the evaluation survey.

Workshop

3. August -- Invitation to an information workshop.
4. September -- Reminder to the Chairs of Department.
5. October - Workshop -- Submit information and necessary data in view of the preparation for the self-evaluation.

Writing of the self-evaluation report

6. November -- Nomination of the self-evaluation committee
7. December -- Follow-up with the units.
8. February -- Follow-up with the units.
9. June 15 – Submission of the following documents:
   • Volume I - – Report and Appendices (9 copies)
   • Volume II – Up-to-date CVs of regular professors (4 copies)
   • Volume III – Selection of External Reviewers (9 copies)
   • (3) names provided by the Dean
   • (3) names provided by the Chair

Note: A copy of the report must be submitted to the Dean and Vice-Dean (academic) of your Faculty for information purposes. Reception of the self-evaluation report

Reception of the self-evaluation report

10. June to October -- Informal meeting with the Chair of Department and Committee members
    • Questions addressed by members
    • Modify or clarify certain information in the report
    • Submit 4 copies of the revised report for submission to the external evaluators.
    • Confirm the selection of the external reviewers.

Preparation for the visit of the external evaluators

11. September - October – Preparation of the agenda
    The agenda must include a meeting with:
    • the Vice-President Academic and Provost or a substitute
    • the Dean
    • the Chair of the Department/Program
    • the full-time professors
    • a representative sampling of part-time professors
    • a representative sampling of students
    • key members of the support staff
    • and, visit of the installations, ex: laboratories.

Note: the Office of the Vice-President Academic and Provost sends the agenda and pertinent documents to the external evaluators.

12. November to February -- Visit from external evaluators
    • Each evaluator submits his or her personal report to the Vice-President Academic and Provost
    • The reports are transmitted to the Chair of Department and Dean for comments.
13. January to June -- Procedures for establishing recommendations
    • The Senate Committee on the Evaluation of Undergraduate Programs will consider the external reports and the comments received, and will prepare a summary report with its recommendations
    • The Vice-President Academic and Provost will inform the units of all recommendations retained by the Committee, and the steps to take from now until the next evaluation.

Contacts

Johanne Bourdages (Associate Vice-President, Academic)
vraetude@uOttawa.ca
tel. 5957

Rachel Ouellette (Office of the Vice-President Academic and Provost)
rachelo@uOttawa.ca
tel. 1070

Madeleine Boisvert (Office of the Vice-President Academic and Provost)
mboisver@uOttawa.ca
tel. 1076