9.5 Justification of absence from an examination or of late submission of assignments

(Approved by the Senate on June 15, 2020 and effective on September 1, 2020.)

Justification of absence from an examination (mid-term, final, supplemental or deferred) or from a test, or of late submission of assignments

Absence from any examination or test, or late submission of assignments on medical grounds or due to exceptional personal circumstances must be justified; otherwise, students will not be given the opportunity to complete the missed examination or test or to submit late assignments.

1. Medical grounds

a) Students must directly notify, in writing, their professor or the faculty that offers the course before the examination or before the assignment deadline.

b) Before accepting the student’s justification, the professor or the faculty has the right to request a medical certificate including the student’s name, the date of both the absence and the return to studies and the medical consultation date. The certificate should never include the medical condition.

c) If the authenticity of the medical certificate is in question, the professor or the faculty may request that it be validated.

d) If the medical problem is not foreseeable, students must notify, in writing, their professor or the faculty that offers the course and submit a medical certificate bearing the date of the absence within five (5) working days of the examination date or the assignment deadline, except if extenuating circumstances prevent them from doing so; these circumstances must be documented.

e) Students should not participate in oral or written examinations during the period of disability indicated on a medical certificate.

f) Students who participate in an oral or written examination during the period of disability indicated on the medical certificate cannot plead illness to appeal their results.

g) Any retroactive accommodation requests due to a physical or mental health issue, unforeseeable or resurgent and related to a known or revealed chronic illness will be examined by taking into account the student’s needs and the particular circumstances duly documented by a medical certificate. The request must be submitted within ten (10) business days following the date of the missed examination or assignment deadline.

2. Exceptional personal circumstances

Absence from an examination or test and the late submission of assignments due to exceptional personal circumstances must be justified in writing within five (5) working days of the date of the examination or test or the assignment deadline.  The academic unit and the faculty concerned reserve the right to accept or reject the reasons presented.  Reasons such as travel, work and misreading of examination schedules are not accepted, except in exceptional and properly documented circumstances.

 

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