Academic regulation I-11 - Academic standing, probation and mandatory withdrawal for undergraduate programs
Note: The University of Ottawa has made extensive changes to several academic regulations, which have come into effect on September 1, 2016. A grandfather clause applies to academic regulation 11. Academic standing, probation and mandatory withdrawal for undergraduate programs
(Approved by the Senate on October 21, 2019 and effective immediately)
Unless otherwise indicated, this regulation does not apply to graduate studies programs or to the faculties of Law (Common Law and Civil Law sections), Education, Medicine, except for the Honours Bachelor of Science in Translational and Molecular Medicine.
No decision regarding academic standing can be retroactively modified as a result of a repeated course or of an academic reset request.
11.1 Academic Standing
In bachelor’s programs, students must maintain a minimum cumulative grade point average of least 4.0 to be considered in good standing.
In honours bachelor’s programs, students must maintain a minimum cumulative grade point average of 5.0 to be considered in good standing, except for specific programs as otherwise approved by the Senate.
11.2 Academic Probation and lifting probation
Students whose cumulative grade point average is below the minimum required for their program are put on academic probation, or, if they are eligible, they can submit an academic reset request (see Academic Regulation I-5.7 Academic Reset).
The decision to put a student on academic probation is not made until the student has taken (successfully or not) at least 24 units.
Decisions on lifting academic probation or requiring a student to withdraw are made only after the student has taken (successfully or not) another 24 units, in accordance with the conditions of the student’s academic probation.
Academic probation is lifted when the student’s cumulative grade point average reaches the required minimum for the program.
Students in honours programs with a cumulative grade point average below 5.0 may re-register in the honours program with academic probationary status or register in a bachelor’s program. In the latter case, students will be put on academic probation only if their grade point average is below 4.0.
In addition to the cases of mandatory withdrawal set out in the University’s regulation on academic fraud and any cases covered by faculty regulations approved by the Senate, withdrawal from a program or a faculty is mandatory in the following situations:
a) a CGPA below 3.0 after having taken 24 units (successfully or not) (withdrawal from the faculty); at the Faculty of Health Sciences, a CGPA below 4.0 (withdrawal from the Bachelor of Science in Nursing or the Honours Bachelor in Nutrition Sciences);
b) two failures in compulsory work terms, including in programs where participation in co-operative education is compulsory (withdrawal from the program);
c) at the Faculty of Health Sciences, two failures in courses with NSG or NUT course codes, regardless of whether the failed courses were repeated and subsequently passed, (withdrawal from the Bachelor of Science in Nursing or the Honours Bachelor in Nutrition Sciences);
d) at the Faculty of Education, in undergraduate programs, a second grade of “F” for a compulsory course or an elective course, regardless of whether the course has been repeated successfully (withdrawal from the program);
e) cumulative grade point average below the minimum average required after being placed on academic probation and after having taken (successfully or not) 24 additional units, in accordance with the conditions of the student’s academic probation (withdrawal from the program or the faculty).
Students have the right to appeal their mandatory withdrawal to their academic unit. The appeal must be submitted in writing within 10 (ten) working days from the date of receiving the withdrawal notification.
New admission following withdrawal
In the case of a withdrawal from a program, students may be eligible for admission to another program of the faculty. A student who wishes to register in the original program after taking (successfully or not) 24 units following withdrawal must submit a change of program request and fulfill the current admission requirements. At the Faculty of Health Sciences, a new admission to the program while retaining already completed NSG and NUT course units is not possible when two failures in courses with NSG or NUT course codes, of which at least one was a clinical or practicum placement course, prompted the withdrawal from the Bachelor of Science in Nursing or the Honours Bachelor in Food and Nutrition Sciences.
In the case of a withdrawal from a faculty, students who wish to register at the faculty after taking 24 units (successfully or not) following withdrawal must apply for admission, meet the academic upgrading conditions required by the faculty and fulfill the current admission requirements.
Applications for admission from students withdrawn from a faculty will be evaluated on the basis of the average they obtain during the period of academic upgrading. The requirements for averages for university transfers apply in cases of admission following mandatory withdrawal.
11.4 Registration in additional courses
Undergraduate students can enroll in a maximum of 24 units over and above the number needed to meet the requirements of the program.
11.5 Interruption of studies
Students whose studies at the University of Ottawa are voluntarily interrupted for six or fewer consecutive terms may re-register in the same faculty without having to re-apply for admission. Students whose studies at the University of Ottawa are interrupted for more than six consecutive terms must re-apply for admission.