Academic regulation I-5 - Registration

Once they are admitted, students must register in their program of studies within the deadlines indicated in the Important dates and deadlines section.

5.1 Course registration

(Approved by the Senate on February 28, 2017)

To take courses or participate in other academic activities (for example discussion groups, laboratories, practicums, etc.) at the University, a student must register before the deadlines specified in the Important Dates and Deadlines calendar. In general, course selections may be changed before the deadlines specified in the Important Dates and Deadlines calendar. It is the student’s responsibility to verify the deadlines and procedures for registration.

A student who is not registered for a course or related academic activity will not receive a grade or credit. Retroactive course registration or course modification is not permitted.

5.2 Program of study changes

(Approved by the Senate on October 22, 2018, effective January 2019)

Note: This regulation does not apply to graduate studies programs or to the faculties of Law (Common Law and Civil Law sections), Education, Medicine, except for its Honours Bachelor of Science in Translational and Molecular Medicine.

If an undergraduate student wishes to change programs, either within the same faculty or at another faculty, all courses on the student’s file will be used for calculating the grade point average.

5.3 Maximum course load per term

(Approved by the Senate on February 28, 2017)

In direct-entry faculties and at the undergraduate level, students may register for a maximum of 15 units simultaneously during a given term, unless the structure of their program requires a higher number of units.

To register for more than 15 units, students require permission from the faculty as well as a cumulative grade point average (CGPA) of at least 6.0.

 

5.4 Courses in other faculties

(Approved by the Senate on December 6, 2010)

Registration in courses in other faculties is subject to the student’s program requirements and to enrolment limits.

As a rule, students who have been required to withdraw from a Faculty are not allowed to take other courses in that Faculty during the withdrawal period.

5.5 Record retention and destruction

(Approved by the Senate on February 28, 2017)

The faculty record is considered as the student’s official record, and the faculty retains its contents for as long as the student is registered at the faculty.

After seven (7) consecutive terms, following the student’s departure from the University (graduation or withdrawal), the documents and transactions in the student record are destroyed, unless the student is registered in another program at the same faculty or has provided a valid reason for having the record retained longer.

For special students (not earning a degree), the University retains only signed registration-related forms, for a period of two years.

In compliance with Policy 14a on academic documentation, information stored in the Student Information System (SIS) is retained indefinitely.

5.6 Repeating a course

(Approved by the Senate on April 9, 2018)

Note: This regulation does not apply to Graduate studies, the Common Law Section of the Faculty of Law, the Faculty of Education, or the undergraduate medical education program.

In an effort to improve their grade or reinforce their knowledge, students can repeat courses they have either passed or failed.

With the exception of the courses offered by the Telfer School of Management and the language courses offered by the Faculty of Arts, the student can repeat a successfully completed course that is a prerequisite for a course they have already taken and passed.

The following conditions apply:

  1. All courses taken and repeated appear on the student’s transcript.
  2. All courses, whether passed or failed, can be repeated only once. Only the second grade obtained is used in the calculation of averages. A failing grade can replace a passing grade.

5.7 Academic reset

(Approved by the Senate on May 13, 2019 and effective on June 1st 2019)

Note: This regulation does not apply to graduate studies programs, to the Faculty of Law, to the Faculty of Education, to Undergraduate Medical Education, to the Bachelor of Science in Nursing and to the Nutrition Sciences option of the Honours Bachelor of Food and Nutrition Sciences.

  1. An academic reset enables students who have experienced academic challenges during their first year of university to make a fresh start in their studies, by offering them the opportunity to change their academic focus or take different courses, without carrying a problematic academic record.
  2. To be eligible for an academic reset, a student must:
    • Have been admitted to the University of Ottawa from a secondary school, college or CEGEP, or as a mature student.
    • Be enrolled in an undergraduate program in a direct-entry faculty.
    • Never have previously received an academic reset.
  3. To submit an academic reset request, the student must:
    • Apply to his or her faculty for an academic reset. The application may be submitted by the student at any time during the studies, but must be submitted before obtaining the degree.
    • Indicate to which courses the academic reset will apply. A reset applies only to the 30 initial units attempted at the University of Ottawa. The request must apply to between nine and 30 units. Additional courses required upon admission in order to meet admission requirements cannot be used as part of an academic reset application.
    • Show that the application is being made as part of a fresh start to one’s studies due to factors such as a change in program of study (whether or not within the same faculty), failures and/or poor final grades, unsatisfactory academic standing or difficult life circumstances that may have affected the student at the beginning of university studies.
    • Show self-awareness regarding the challenges he or she faced at the beginning of university, and present an appropriate, realistic action plan indicating that changes made will increase the chances of academic success in the future
  4. Following approval of the academic reset by the vice-dean, academic or any other designated authority at the faculty, all courses identified as part of the academic reset will remain on the student’s transcript but the grades for these courses will not be included in calculations of averages; the courses will no longer count toward the student’s program requirements and an “Academic reset” mention will appear under the title of each applicable course.
  5. An academic reset request cannot apply to courses where penalties have been imposed for academic fraud.
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