Academic regulation I-5 - Registration

Once they are admitted, students must register in their program of studies within the deadlines indicated in the Important dates and deadlines section.

5.1 Course registration

(Approved by the Senate on February 28, 2017)

To take courses or participate in other academic activities (for example discussion groups, laboratories, practicums, etc.) at the University, a student must register before the deadlines specified in the Important Dates and Deadlines calendar. In general, course selections may be changed before the deadlines specified in the Important Dates and Deadlines calendar. It is the student’s responsibility to verify the deadlines and procedures for registration.

A student who is not registered for a course or related academic activity will not receive a grade or credit. Retroactive course registration or course modification is not permitted.

5.2 Program of study changes

(Approved by the Senate on October 22, 2018, effective January 2019)

Note: This regulation does not apply to graduate studies programs or to the faculties of Law (Common Law and Civil Law sections), Education, Medicine, except for its Honours Bachelor of Science in Translational and Molecular Medicine.

If an undergraduate student wishes to change programs, either within the same faculty or at another faculty, all courses on the student’s file will be used for calculating the grade point average.

5.3 Maximum course load per term

(Approved by the Senate on February 28, 2017)

In direct-entry faculties and at the undergraduate level, students may register for a maximum of 15 units simultaneously during a given term, unless the structure of their program requires a higher number of units.

To register for more than 15 units, students require permission from the faculty as well as a cumulative grade point average (CGPA) of at least 6.0.


5.4 Courses in other faculties

(Approved by the Senate on December 6, 2010)

Registration in courses in other faculties is subject to the student’s program requirements and to enrolment limits.

As a rule, students who have been required to withdraw from a Faculty are not allowed to take other courses in that Faculty during the withdrawal period.

5.5 Record retention and destruction

(Approved by the Senate on February 28, 2017)

The faculty record is considered as the student’s official record, and the faculty retains its contents for as long as the student is registered at the faculty.

After seven (7) consecutive terms, following the student’s departure from the University (graduation or withdrawal), the documents and transactions in the student record are destroyed, unless the student is registered in another program at the same faculty or has provided a valid reason for having the record retained longer.

For special students (not earning a degree), the University retains only signed registration-related forms, for a period of two years.

In compliance with Policy 14a on academic documentation, information stored in the Student Information System (SIS) is retained indefinitely.

5.6 Repeating a course

(Approved by the Senate on April 9, 2018)

Note: This regulation does not apply to Graduate studies, the Common Law Section of the Faculty of Law, the Faculty of Education, or the undergraduate medical education program.

In an effort to improve their grade or reinforce their knowledge, students can repeat courses they have either passed or failed.

With the exception of the courses offered by the Telfer School of Management and the language courses offered by the Faculty of Arts, the student can repeat a successfully completed course that is a prerequisite for a course they have already taken and passed.

The following conditions apply:

  1. All courses taken and repeated appear on the student’s transcript.
  2. All courses, whether passed or failed, can be repeated only once. Only the second grade obtained is used in the calculation of averages. A failing grade can replace a passing grade.
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