Buildings and Land Committee

Terms of Reference

Establishment

The Buildings and Land Committee has been established by Board of Governors resolution 2016.35 and confirmed by Board of Governors Bylaw A6, 1987.

Status

The Buildings and Land Committee is a standing committee of the Board of Governors.

Powers and functions

The Committee is responsible for:

1. Campus Master Plan
a) Ensure any development, redevelopment and major renovation (above $15M) of land or buildings is carried out in accordance with the Campus Master Plan as approved by the Board of Governors.
b) Monitor progress in carrying out the Campus Master Plan.
c) Ensure all development, redevelopment and major renovation projects contribute to meeting the University’s priority needs and address the University’s strategic priorities and are carried out in keeping with the University’s vision, performance objectives and resource optimization efforts.
d) Review the Campus Master Plan at least every five years and make recommendations to the Board of Governors for any necessary modifications.

2. Major projects
a) Make recommendations to the Board of Governors on major renovation projects (above $15M) to meet priority needs and address strategic priorities and proposals approved by the Executive Committee of the Board of Governors, based upon approved funding.
b) Provide oversight for development, redevelopment and major renovation projects (above $15M).
c) Provide necessary approvals for work to be carried out on development, redevelopment and major renovation projects (above $15M) within the approved parameters and budgets, including approval of:
o Project planning and construction schedules
o Major capital project execution, in keeping with established priorities and within the parameters and budgets approved by the Board of Governors.
o Selection process for architects, planning and engineering consultants and experts in any technical or specialized fields that may be required to carry out the plan for the physical development of the University.
o Project delivery methods as well as the process for choosing suppliers.
o Progress reports received on major projects.
d) Report to the Board of Governors on progress.

3. Safeguarding of real property and assets
a) Ensure optimization of and safeguard the University’s real property assets, including updating the life cycle renewal plan for buildings.

4. Land
a) Approve use of land for University activities.
b) Make recommendations to the Board of Governors on long-term use of University land and buildings (for longer than 20 years) by third parties.
c) Approve third party long-term use of University land and buildings (for 5 to 20 years).
d) Make recommendations on the purchase or sale of land and buildings and on leasing space for periods expected to be longer than five years.

Membership

The Committee is composed of:
a) Three members of the Board of Governors appointed by the Board who have expertise in construction projects, real estate law, real property management, financing of real estate projects, public-private real estate partnerships and urban planning. Two of these Board members will hold a cross-appointment on the Board’s Finance and Treasury Committee and Executive Committee.
b) Two external members appointed by the Committee on Governance and Nominating who have expertise in the areas mentioned above.
c) The Chair or the Vice-Chair of the Board of Governors.
d) The President of the University of Ottawa.

Chair

The Governance and Nominating Committee selects the Chair from among the three Committee members appointed by the Board.

Resource persons

The Committee can seek the services of experts and consultants as necessary.

The Vice-President, Resources and the Executive Director of Facilities act in a resource capacity for Committee members, as do the Vice-President, Academic and Provost and the Vice-president, Research.

Secretariat services are provided by the Office of the Vice-President, Governance.

Meetings

The Committee meets a minimum of three times a year when convened by the Chair.

Quorum

A majority of the Committee members constitutes a quorum.

Members

Chair

Joe Geurts
Consultant
Business/Capital Planning and Construction Management
Member of the Board of Governors
End of mandate: 2019-07-01

Members

Jacques Frémont
Président and Vice-Chancellor
End of mandate: 2021-06-30

Kathryn Butler Malette
Chair of the Board of Governors
End of mandate: 2019-06-19

Khalil Shariff
Chief Executive Officer
Aga Khan Foundation Canada
Member of the Board of Governors
End of mandate : 2019-07-01

Lawrence Soloway
Partner, Soloway Wright LLP
Member of the Board of Governors
End of mandate: 2018-04-05

Réjean Chartrand
External Member
Appointed by the Governance and Nominating Committee
End of mandate : 2019-11-21

 

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