Approved Executive Committee of the Board of Governors X2007.3
RETIREMENT ALLOWANCES
PRINCIPLE
2. Subject to Article 5 below, this policy applies to all non unionized support staff members holding a regular position at the time they retire. Other support staff members are governed either by their employment contract or by their collective agreement.
3. Clinicians hired in “geographic full time positions” are not eligible for retirement allowances.
4. Term employees (including those participating in the pension plan) are not eligible for retirement allowances.
5. Support staff members paid through research grants do not automatically receive a retirement allowance. They may be offered an allowance if the grant conditions permit and if the budget can cover the allowance amount.
6. Support staff members who are on long term disability leave at the time they retire are not eligible for retirement allowances.
7. Support staff members who are on unpaid leave at the time they retire are not eligible for retirement allowances.
8. All members hired or transferred in an eligible category on or after May 1, 2018 are not eligible for the retiring allowances.
9. a) Standard salary of the position
The standard salary for the salary class to which the retiring employee's position belongs, based on the pay scale in effect as of May 1, 2003 (see Appendix A of this policy).
b) Multiplication factor
- Figure equaling .004 for staff under 60 years old or not having reached “factor 90”
- Figure equaling .006 for staff 60 and over or having reached “factor 90” between age 55 and 60
c) Factor 90
When adding the employee's age (expressed in years, months and days) and his or her years of contribution in the pension plan (expressed in years, months and days) gives a total of at least 90.
d) Number of years of service at the University eligible for the calculation of the retiring allowances
Total number of years of active service at the University of Ottawa accumulated up to the earlier of their retirement date or April 30, 2020 (expressed in years, months and days). The total excludes pension credit years from other employers, years spent on unpaid leave and years of service previous to continuous service at the University.
e) Number of years of service remaining before normal retirement age
Number of years of service the employee has left before reaching age 65, that is, normal retirement age (expressed in years and months). This figure always equals 5 (and no more) for staff between the ages of 55 and 60; it then goes down progressively between the ages of 60 and 65, finally dropping to zero at age 65.
10. Eligible employees retiring between the ages of 55 and 65 receive a retirement allowance whose amount is determined according to the following formula:
[Standard salary of the position] x [multiplication factor] x [number of years of service at the University eligible for the calculation of the retiring allowances] x [number of years of service remaining before normal retirement age]
11. In compliance with Policy 9a), staff members who take one or more unpaid leaves before the earlier of their retirement date or April 30,2020 have their number of years of service adjusted accordingly.
12. Retirement allowances are paid through faculty and service budgets.
13. According to the Income Tax Act, a portion of the allowance may be tax exempt.
14. To receive their retirement allowance, employees in salary classes 1 through 9 must give at least three months' notice of their departure, while employees in classes 10 through 17 must give at least six months' notice. The notice is irrevocable. That said, all employees are encouraged to provide the longest possible notice, to help their faculty or service with both financial and succession planning.
15. Retirement allowances are paid within one month of the employee's departure.
16. The Director of the Human Resources Service is responsible for interpreting this policy. Faculty and service authorities are responsible for its application, together with the Director of Human Resources.
17. Any exceptions to this policy require written approval from the Administrative Committee.
Published January 16, 2007
Revised June 7, 2018
(Human Resources Service)
APPENDIX A
SALARY STRUCTURE 2003-2004
GRADE
|
PTS
|
%
|
MINIMUM $
|
STANDARD $
|
MAXIMUM $
|
PTR 2%
|
1
|
92-108
|
90%
|
22,746
|
25,273
|
27,800
|
505
|
2
|
109-127
|
89%
|
23,948
|
26,908
|
29,598
|
538
|
3
|
128-147
|
88%
|
25,196
|
28,631
|
31,494
|
573
|
4
|
148-177
|
86%
|
26,311
|
30,595
|
33,654
|
612
|
5
|
178-209
|
85%
|
28,373
|
33,380
|
36,718
|
668
|
6
|
210-244
|
84%
|
30,605
|
36,435
|
40,078
|
729
|
7
|
245-286
|
83%
|
33,073
|
39,847
|
43,832
|
797
|
8
|
287-335
|
81%
|
35,552
|
43,891
|
48,280
|
878
|
9
|
336-399
|
80%
|
39,211
|
49,013
|
53,914
|
980
|
10
|
400-459
|
80%
|
43,815
|
54,768
|
60,245
|
1,095
|
11
|
460-540
|
80%
|
49,253
|
61,566
|
67,723
|
1,231
|
12
|
541-634
|
80%
|
55,444
|
69,305
|
76,235
|
1,386
|
13
|
635-745
|
80%
|
62,407
|
78,009
|
85,810
|
1,560
|
14
|
746-875
|
80%
|
69,679
|
87,099
|
95,809
|
1,742
|
15
|
876-1025
|
80%
|
76,989
|
96,236
|
105 859
|
1 925
|
16
|
1026-1200
|
80%
|
84,126
|
105,157
|
115 673
|
2 103
|
17
|
1201-1405
|
80%
|
90,023
|
112,528
|
123 781
|
2 251
|
SALARY STRUCTURE 2003-2004
GRADE
|
PTS
|
%
|
MINIMUM $
|
STANDARD $
|
MAXIMUM
$ |
PTR 2%
|
1
|
92-108
|
90%
|
23 558
|
26 176
|
28 793
|
524
|
2
|
109-127
|
89%
|
24 803
|
27 869
|
30 655
|
557
|
3
|
128-147
|
88%
|
26 095
|
29 654
|
32 619
|
593
|
4
|
148-177
|
86%
|
27 251
|
31 687
|
34 856
|
634
|
5
|
178-209
|
85%
|
29 386
|
34 572
|
38 029
|
691
|
6
|
210-244
|
84%
|
31 698
|
37 736
|
41 509
|
755
|
7
|
245-286
|
83%
|
34 255
|
41 271
|
45 398
|
825
|
8
|
287-335
|
81%
|
36 822
|
45 459
|
50 005
|
909
|
9
|
336-399
|
80%
|
40 611
|
50 764
|
55 840
|
1 015
|
10
|
400-459
|
80%
|
45 380
|
56 724
|
62 397
|
1 134
|
11
|
460-540
|
80%
|
51 012
|
63 765
|
70 141
|
1 275
|
12
|
541-634
|
80%
|
57 424
|
71 780
|
78 958
|
1 436
|
13
|
635-745
|
80%
|
64 636
|
80 795
|
88 875
|
1 616
|
14
|
746-875
|
80%
|
72 168
|
90 210
|
99 231
|
1 804
|
15
|
876-1025
|
80%
|
79 738
|
99 673
|
109 640
|
1 993
|
16
|
1026-1200
|
80%
|
87 130
|
108 913
|
119 804
|
2 167
|
17
|
1201-1405
|
80%
|
93 238
|
116 547
|
128 202
|
2 331
|
SALARY STRUCTURE 2003-2004
GRADE
|
PTS
|
%
|
MINIMUM $
|
STANDARD $
|
MAXIMUM
$ |
PTR 2%
|
1
|
92-108
|
90%
|
24 370
|
27 078
|
29 786
|
542
|
2
|
109-127
|
89%
|
25 658
|
28 830
|
31 713
|
577
|
3
|
128-147
|
88%
|
26 995
|
30 676
|
33 744
|
614
|
4
|
148-177
|
86%
|
28 191
|
32 780
|
36 058
|
656
|
5
|
178-209
|
85%
|
30 399
|
35 764
|
39 340
|
715
|
6
|
210-244
|
84%
|
32 791
|
39 037
|
42 941
|
781
|
7
|
245-286
|
83%
|
35 436
|
42 694
|
46 963
|
854
|
8
|
287-335
|
81%
|
38 091
|
47 026
|
51 729
|
941
|
9
|
336-399
|
80%
|
42 011
|
52 514
|
57 766
|
1 050
|
10
|
400-459
|
80%
|
46 944
|
58 680
|
64 548
|
1 174
|
11
|
460-540
|
80%
|
52 771
|
65 964
|
72 560
|
1 319
|
12
|
541-634
|
80%
|
59 404
|
74 255
|
81 681
|
1 485
|
13
|
635-745
|
80%
|
66 865
|
83 581
|
91 939
|
1 672
|
14
|
746-875
|
80%
|
74 656
|
93 320
|
102 652
|
1 866
|
15
|
876-1025
|
80%
|
82 488
|
103 110
|
113 421
|
2 062
|
16
|
1026-1200
|
80%
|
90 135
|
112 669
|
123 936
|
2 253
|
17
|
1201-1405
|
80%
|
96 453
|
120 566
|
132 622
|
2 411
|
SALARY STRUCTURE 2003-2004
GRADE
|
PTS
|
%
|
MINIMUM $
|
STANDARD $
|
MAXIMUM
$ |
PTR 2%
|
1
|
92-108
|
90%
|
25 995
|
28 884
|
31 772
|
578
|
2
|
109-127
|
89%
|
27 369
|
30 752
|
33 827
|
615
|
3
|
128-147
|
88%
|
28 795
|
32 721
|
35 994
|
654
|
4
|
148-177
|
86%
|
30 070
|
34 965
|
38 462
|
699
|
5
|
178-209
|
85%
|
32 426
|
38 148
|
41 963
|
763
|
6
|
210-244
|
84%
|
34 977
|
41 640
|
45 804
|
833
|
7
|
245-286
|
83%
|
37 798
|
45 540
|
50 094
|
911
|
8
|
287-335
|
81%
|
40 631
|
50 161
|
55 178
|
1 003
|
9
|
336-399
|
80%
|
44 812
|
56 015
|
61 617
|
1 120
|
10
|
400-459
|
80%
|
50 074
|
62 592
|
68 852
|
1 252
|
11
|
460-540
|
80%
|
56 289
|
70 361
|
77 397
|
1 407
|
12
|
541-634
|
80%
|
63 364
|
79 205
|
87 126
|
1 584
|
13
|
635-745
|
80%
|
71 323
|
89 153
|
98 068
|
1 783
|
14
|
746-875
|
80%
|
79 633
|
99 542
|
109 496
|
1 991
|
15
|
876-1025
|
80%
|
87 987
|
109 984
|
120 982
|
2 200
|
16
|
1026-1200
|
80%
|
96 144
|
120 180
|
132 198
|
2 404
|
17
|
1201-1405
|
80%
|
102 883
|
128 604
|
141 464
|
2 572
|