Time Period

A takeover can occur from August 15 preceding the beginning of the agreement up to April 30 of the current residence year.

After April 30, a resident who does not need his/her room can sublet it until the end of the contract.

Consequences of a cancellation by takeover

• The student moving out has his/her contract terminated on the date the takeover takes place, and no longer is responsible for the payment of the residence fees
• At 45 Mann and Annex, the student moving in can sublet his/her room for the summer, and apply for the year following.

You have a room for a takeover?

1. Learn more about the Cancellations policies below.
2. Submit a termination notice: Submit a request for termination, even though you have not yet found someone to replace you.
   A 30-day notice is required. For a termination effective on April 30, you must submit your request by March 31. The form is in the Housing Portal, via uoZone, under the section Your Room, select Terminate Residence Agreement.
3. Find a replacement: Post an ad in the Student Housing Billboard.
4. Identify your replacement: In the Housing Portal, via uoZone, section Your Room, go to Room Takeover to identify the person who replaces you.
5. Meet your roommate(s): Download the Meeting Confirmation form; once completed, upload it to your file on the page View your requests.
6. Approval: Wait for Housing to approve your candidate. You will be notified by email when your termination request is approved. Meanwhile, you can check the status of your takeover request by logging in to the Housing Portal and clicking on the View your Requests option.

Looking to take over a room?

1. Find a takeover room opportunity on the Student housing billboard
2. The current resident must fill out a Termination form in the Housing Portal.
3. Apply: You must apply for the current academic year in the Housing Portal, via uoZone.
4. Accept your Housing Offer: When the takeover is approved, you will receive a housing offer by email. You must accept the offer on the Housing Portal to have access to the residence.
5. Move In: Pick up your keys and move in to your new room.