Are you a new trainee?

You can apply by accessing the online application form. In order to apply, a Canadian Bank Account is required. Please allow 2 to 4 weeks of processing time.

CaRMS R-1 matched residents: CMPA will contact you directly with application instructions.

Note that your CMPA membership cannot be issued until you have your CPSO license, so it is imperative that you submit all required information to obtain your CPSO license as soon as possible. You are responsible for providing your CPSO license number and effective date to the CMPA as soon as it is available.

You can apply to CMPA prior to your CPSO license being issued. 

CMPA may ask you to provide your Medical Identification Number for Canada (MINC) number. Note that you can obtain this number from CPSO, as they will be applying for the MINC number on your behalf.

Members of the Canadian Forces may be exempt from obtaining CMPA.

Applying for CMPA requires completion of the application form, which includes the Pre-Authorized Debit (PAD) Agreement, your Canadian banking information, the Postgraduate Questionnaire and CPSO license number, if available.  However, you do not need to wait to receive your CPSO license before applying for CMPA membership. Simply indicate the type of license you will obtain and the province of licensure.

Postgraduate Questionnaire:

If you answer “yes” to any questions, please provide full details.

Work codes: 

Please clearly identify codes; i.e. 12 for residents and fellows, and 14 for residents and fellows with Independent Practice License (IPL), who plan on moonlighting for a maximum of 14 consecutive days per month.

Training site:

If changing site, you must update your information with CMPA; kindly ensure to change your profile and consult this link: Member Self-Service.

CMPA fee reimbursement

Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the Medical Liability Protection (MLP) Reimbursement Program on the Ministry of Health and Ministry of Long-Term Care website.

It's your responsibility to ensure your CMPA coverage is active throughout your entire training!

Where to Submit/Get Information

CMPA

Member self-service

FAQs

Contact for questions

 1-800-267-6522 (in Ottawa area: 613-725-2000)

Application and supporting documents must be submitted online through the member portal. Ensure to regularly check the status of your application online and act on all pending and/or rejected credentialing requirements. Please allow 3 to 4 months processing time. 

CaRMS R-1 matched residents: CPSO will contact you after the match results are received. The College will create profiles and send an automated message with the application instructions to the email address provided by CaRMS. 

Application Deadlines for CaRMS Residents:

• First iteration CaRMS match: May 5, 2023
• Second iteration CaRMS match: June 1, 2023

Many documents in addition to the payment of fees, need to be submitted before your certificate of registration is issued by CPSO including:

• Application form (includes MINC consent form)
• Photocopy of medical degree
• Photocopy of Canadian Citizenship, Permanent Resident card, or valid Canadian work permit
• Criminal Record Check– Refer to the “Vulnerable Sector Screening” section below.
  • Criminal Record Check & Judicial Matters Check (Residents outside of Canada) for third party request: refer to Toronto Police Services
• CV

Depending on your situation, other items may be required. Once the initial assessment of your application is complete, you will receive a message to log into your member portal to check the status of all outstanding requirements. 

A number of other supporting documents must be sent to CPSO directly by the Source Organization, including medical school transcript, evidence of standing, verification of non-clinical or non-medical employment.

Important:

• Ontario training appointment contact information: You must provide your program’s address, as this becomes the contact info that will be used by pharmacies for prescription refills. DO NOT provide any contact information of the PGME office.
• When to apply: To avoid additional costs, please do not apply more than 6 months prior to your start date, as third-party documents may only be valid for 6 months.
• File status: Please ensure to view your on-line profile regularly throughout the enrollment process.

Please retain your Applicant Number, as it is required for eLOA submission. Once your eLOA is electronically signed and submitted, PGME will upload details of your appointment to CPSO on your behalf.

*CLINICAL FELLOWS: Any resident completing a residency program and being subsequently appointed as a Clinical Fellow must either renew his/her Postgraduate Education license or apply for an Independent Practice Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship. No trainee will be permitted to bill OHIP with an Educational license.

Where to Submit/Get Information

CPSO Portal

Application Information

Contact: 416-967-2617 (Toll Free: 1-800 268-7096) 

Toronto Police Services 

Ottawa Police Service: Police Record Checks

Read and submit the Declaration of Professionalism online via your Compliance Checklist. 

Where to Submit/Get Information

Compliance Checklist in Student Centre via uoZone

Electronically sign and submit your eLOA online via the Compliance Checklist. 

You must include your CPSO Applicant Number (e.g. AP123456), or your CPSO license number, if you had one in the past, in order to sign your eLOA.

Once your eLOA is submitted, PGME will upload details of your appointment to CPSO on your behalf; CPSO will not accept it unless it comes directly from PGME.

Error(s) on eLOA:

• If the address on the eLOA has changed, please submit your eLOA to avoid delays. Note that you can update your address after your eLOA has been submitted. Your address can be updated in the Student Centre via uoZone. Once you have updated your address, you can refresh your eLOA and print a copy for your records. 
• If the MD and/or any other information is incorrect, please contact PGME.

To obtain a copy of your eLOA: Refer to “View/Print LOA” on your checklist in the Student Centre via uoZone.

Note: The LOA covers only one academic year at a time (July 1st to June 30th).  If you are starting after July 1st, e.g. January 1st, the remainder of your training will be reflected on your LOA for the following academic year. Your LOA will never go beyond June 30th.

Where to Submit/Get Information

Compliance Checklist in Student Centre via uoZone

PGME: [email protected]

In the event of an emergency, a notification will automatically be sent to your uOttawa email. You can also download the uOttawa safety app: SecurUO to receive emergency alerts via push notifications on your device. The alert system ensures you can be reached efficiently and effectively through a variety of methods. 

It’s vital that we have current emergency contact information. Update your personal profile so we know whom to reach.

You can update your emergency contact and next of kin information on uoZone. Go to Applications and select Emergency Contacts.

Where to Submit/Get Information

Protection Services

uoZone

Please feel free to contact the Fellowship Representative(s) to report any issues or concerns throughout your training.

Join our Facebook uOttawa PGME Fellowship Forum. Fellows can post questions, ask for advice, express concerns, share knowledge and experiences, sale or trade items, and much more! You can find us on Facebook by using their search engine: University of Ottawa PGME Fellowship Forum.

Where to Submit/Get Information

Fellowship Representative: [email protected]

Additional requirements exist, including a valid employment authorization (work permit) and health insurance coverage.

Work Permit: If you haven’t yet received the documents required for your work permit application from our office, please contact PGME immediately. Before planning your trip to Canada, review the Government of Canada checklist that is relevant to your travel situation and review the Covid-19 regulations.

Health Insurance: Effective March 2020, the government waived the three-month waiting period for OHIP (Ontario Health Insurance Plan) coverage. You must apply in-person immediately upon arrival.

Guidelines to help prepare for your arrival will be sent shortly.

IMPORTANT: If you have decided to withdraw from your training or are certain that you will not be able to start as scheduled, please inform the PGME Office and your program.

We invite you to view the New International Medical Trainee Information Booklet for additional information.

Where To Submit/Get Information

PGME: [email protected]

The Clinical Placement Risk Management Nurse Advisor will be contacting you directly regarding your immunization requirements, including timelines.

It is imperative to comply with the uOttawa immunization requirements and to respond to your uOttawa email as some requirements take time to complete.

Important:

There are no religious or philosophical accommodations for immunization requirements.

Note for residents: Your N95 Mask Fit Testing will be completed during orientation; details to follow from the Office of Continuing Professional Development.

Where To Submit/Get Information

[email protected]

$910 annual fee (effective July 1, 2023) payable to the University of Ottawa.

You will receive an invoice and communications from the Financial Resources Office on how to pay your Registration fee, and you will require your University of Ottawa student I.D./account number in order to do so. Your student I.D. can be found in uoZone. Please note that you cannot start training until your fees have been completely paid.

Visa Trainees:  You are advised to make your payment only once you arrive to Canada and open a Canadian bank account. Please be advised that you cannot start training until your fees have been completely paid. Note that if you are sponsored by the Saudi Arabian Cultural Bureau, your registration fees will be paid directly by the sponsor.

Where to Submit/Get Information

Financial Resources

uoZone

Registration fee refunds apply to trainees who are completing their training off-cycle, other than June 30th.

Where to Submit/Get Information

PGME - Registration Fee Refund Request

Trainees must complete the online VSS Self-Declaration form which is available on the Compliance Checklist in the uoZone Student Centre. 

The Faculty of Medicine Clinical Placement Risk Management (FoM CPRM) office will be contacting you directly regarding your police check requirements and timeline. Visit their  website  for more information on how to request a VSS. 

NOTE: A Criminal Record and Judicial Matters Check (CRJMC) and a  Vulnerable Sector Screening (VSS) are not the same but can be issued together in one document if you reside in Canada. 

A CRJMC is a criminal background check that includes local police involvement and searches for outstanding charges. This document is required as part of the College of Physicians and Surgeons of Ontario (CPSO) licensing application but is not sufficient to begin your uOttawa training.  

The University of Ottawa requires a VSS which is a more detailed check that provides screening of individuals who intend on working or volunteering with vulnerable people such as children under 18, the elderly, and the disabled. It searches for police involvement but also searches for any sexual offence convictions for which an individual has received a pardon. 

The CPSO will also accept a VSS in place of a CRJMC as it is the highest level of screening you can obtain. Therefore, you could apply for a VSS, if you have resided in Canada during the last five years, and submit a copy to the CPSO to finalize your licensing application. Note that the ORIGINAL VSS document must be provided to the uOttawa FoM CPRM office to meet your risk management obligations of the hospitals.  

If you currently reside in Canada, you can apply for a VSS online or in person through your local police force of jurisdiction. Note that the procedure can vary from city to city and some jurisdictions may require a letter or form from the institution, which you can request from [email protected]. For details on how to apply, please review your local police service website. 

Visa trainees arriving to Canada must complete the following: 

• For CPSO:  

  • The CPSO requires a Canadian Criminal Records and Judicial Matters Check (CRJMC) to issue your medical license, even if you have not previously been to Canada.  

  • This document is mandatory and can be obtained online with the Toronto Police Service using a VPN connection.  

  • Another option is to apply with the Ottawa Police Service, but can only be obtained in-person once you arrive in Ottawa.  

  • You can upload the final CRJMC results to the CPSO member portal or email them a copy at [email protected]. 

• For FoM CPRM: 

  • TRAINEES LIVING OUTSIDE CANADA must provide an ORIGINAL VSS document or equivalent to cover your last five years of residency. This includes an ORIGINAL VSS or equivalent for every country in which you have lived for a period of six consecutive months or longer during this time. A notarized translation of the police check document will also be required if it is issued in a language other than English or French. 

    • It is imperative that this document be obtained before leaving your country to avoid any delays.  

    • If you require assistance with the process, please contact [email protected]. 

• Visa trainees who have lived in Canada during the last five years and are applying for their CPSO license, must request only the following for both CPSO and FoM CPRM: 

  • Vulnerable Sector Check (Level 3) 

    • The police service will send your VSS results via email (eCopy), or they will provide you with an ORIGINAL paper document embossed with a police seal or original police signature. The eCopy can be forwarded to both the CPSO and the FoM CPRM to finalize your requirements.  

    • If your VSS results are sent by mail or in person, you must first scan a copy of your VSS to the CPSO before mailing the ORIGINAL paper document to the FoM CPRM office.  

Where to Submit/Get Information 

Compliance Checklist in Student Centre via uoZone

FoM CPRM office: 
University of Ottawa, Roger Guindon Hall 
Faculty of Medicine, CPRM office 
451 Smyth Road, room 2023 
Ottawa, ON K1H 8M5

For all VSS questions or concerns, please contact: [email protected]

The modules are available via Brightspace. Use of desktop/laptop highly recommended to complete the modules below.

Login: Same credentials as your uOttawa email.

Once logged into Brightspace, select "PGME 2023 New Trainees".

Module 1: WHMIS (renewed annually)

Module 2: Workplace Violence: Recognizing, Preventing & Responding 

Module 3: Privacy and Information Security (renewed annually)

Module 4: Emergency codes (renewed annually)

Module 5: Infection Control and Tuberculosis Management (renewed annually)

Module 6: Teaching Medical Students

Module 7: Radiation and Laser Safety

Module 8: Best Possible Medication History and Medication Reconciliation

Module 9: Worker Health and Safety Awareness in 4 steps

Module 10: Working Together: The Code and the AODA

For modules 9 & 10, you will receive a certificate upon completion. In order to receive credit, you must attach each certificate in Brightspace (follow instructions in Brightspace).

If modules are completed on The Ottawa Hospital (TOH) or Children’s Hospital of Eastern Ontario CHEO platform: Email PGME a screenshot of module completion.

Please allow 1 week for the checkmark to appear on your checklist. 

Where to Submit/Get Information

Brightspace

It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office, the Office of Clinical Placement Risk Management, as well as Paymaster for residents.

You are responsible for checking your uOttawa email regularly. If you are not able to do so, ensure that your uOttawa emails are forwarded to an email address you check regularly; e.g. your hospital email address.

Please note: some email account settings will place emails received from the University into their Junk, Clutter, or Spam. Please continue to monitor all folders for receipt of your uOttawa email credentials. 

Where to Submit/Get Information

MedTech (IT) for username and password help 

• Login to your @uottawa.ca email
• Configuring your uOttawa e-mail on a mobile device (Scroll to the bottom of the page)
• Forwarding your @uOttawa.ca e-mail to another account

The University of Ottawa’s online student services/Student Centre can be found on the uoZone student portal. Access it for financial statements, tax forms (T2202), enrollment checklist, etc.

Username: uoAccess ID is the short name before your @uOttawa.ca e-mail address (e.g.: jsmit000).

To access your Student Centre which also contains your Compliance Checklist:

• Proceed to the uOttawa website for Current Students (Google Chrome recommended).
• Scroll down until you see the link for "uoZone" under "Key Resources".
• Log in using your uOttawa email credentials:
• Username: short name before your @uOttawa.ca e-mail address (e.g.: jsmit001)
• Password: same password as your uOttawa email.
• Once logged in, click on "Student Centre" under the "Applications" tab.

Where to Submit/Get Information

Student Centre via uoZone

You can update your personal information, such as your address or non-uOttawa email, directly through your uoZone.

• Proceed to the uOttawa website for Current Students (Google Chrome recommended).
• Scroll down until you see the link for "uoZone" under "Key Resources".
• Log in using your uOttawa email credentials:
• Username: short name before your @uOttawa.ca e-mail address (e.g.: jsmit001)
• Password: same password as your uOttawa email.
• Once logged in, click on "Student Centre" under the "Applications" tab.
• Click on the "General Info" at the top of the page.
• You will then be able to edit your personal information.

Where to Submit/Get Information

Student Centre via uoZone