Are you a returning trainee?

Renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.

Training site:

You must advise CMPA of any changes to your training site; kindly ensure to change your profile and consult the Member self-service.

Services for members

• Print Statement of Protection
• Obtain Statement of Account
• Change contact information
• Change payment options
• Change province/type of work
• Re-set password online

CMPA fee reimbursement

Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the Medical Liability Protection (MLP) Reimbursement Program on the Ministry of Health and Long-Term Care (MOHLTC) website.

Where to Submit/Get Information

CMPA 

FAQs

1-800 267-6522 (in Ottawa area: 613-725-2000)

[email protected]
 

Renewal of your CPSO license is done online.

Once your eLOA is electronically signed and submitted, PGME will upload details of your appointment to CPSO on your behalf. Once CPSO receives your LOA, they will send you a message via your CPSO Member Portal with instructions for renewal.

Important:

File status: Please ensure to view your on-line profile regularly throughout the re-enrollment process.

*CLINICAL FELLOWS: Any resident completing a residency program and being subsequently appointed as a Clinical Fellow must either renew his/her Postgraduate Education license or apply for an Independent Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship.  No trainee will be permitted to bill OHIP with an Educational license.

Where to Submit/Get Information

CPSO Portal

CPSO membership renewal information

416-967-2600 or 1-800-268-7096 

[email protected]

Trainees must submit the Declaration of Professionalism annually online via the Compliance Checklist. 

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

Electronically sign and submit your eLOA online via the Compliance Checklist. 

Once your eLOA is submitted, PGME will upload details of your appointment to CPSO on your behalf; CPSO will not accept it unless it comes directly from PGME.

Error(s) on eLOA:

• If the address on the eLOA has changed, please submit your eLOA to avoid delays. Note that you can update your address after your eLOA has been submitted. Your address can be updated in the Student Center via uoZone. Once you have updated your address, you can refresh your eLOA and print a copy for your records. 
• If the MD and/or any other information is incorrect, please contact PGME.

To obtain a copy of eLOA: Refer to “View/Print LOA” in your checklist via the Student Center.

Note: The LOA covers only one academic year at a time (July 1st to June 30th). If you are starting after July 1st, e.g. January 1st, the remainder of your training will be reflected on your LOA for the following academic year. Your LOA will never go beyond June 30th. 

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

PGME: [email protected]

In the event of an emergency, a notification will automatically be sent to your uOttawa email. The Emergency Notification System (ENS) ensures you can be reached efficiently and effectively through a variety of methods. If you wish to be notified through your smart phone or tablet, you will need to sign up via Protection Services.

Where to Submit/Get Information

Protection Services

Feel free to contact the Fellowship Representative(s) to report any issues or concerns regarding your fellowship training.

Join our Facebook uOttawa PGME Fellowship Forum. Fellows can post questions, ask for advice, express concerns, share knowledge and experiences, sale or trade items, and much more!!! You can find us on Facebook by using their search engine: University of Ottawa PGME Fellowship Forum.

Where to Submit/Get Information

Fellowship Representative: [email protected]

Additional requirements exist, including a valid Canadian work permit and health insurance coverage.

Work Permit: If your work permit is expiring in the next 6 months and you haven’t yet received the documents required to extend it from our office, please contact PGME immediately. 

Where To Submit/Get Information

PGME: [email protected]

The Clinical Placement Risk Management Nurse Advisor will be contacting you directly regarding your immunization requirements, including timelines.

This includes annual TB testing, Diphtheria-Tetanus immunization every 10 years, and N95 Mask Fit Testing every 2 years.

Important:

There are no religious or philosophical accommodations for immunization requirement.

Please send your results to the Clinical Placement Risk Management Nurse Advisor, and not the hospital’s occupational health.

Where To Submit/Get Information

[email protected]

Mandatory requirements apply during a leave of absence:

• eLOA
• Declaration of Professionalism
• renewal of CPSO
• registration fee payment

Prior to your return, it is your responsibility to ensure that you are fully compliant with:

• renewal of CMPA
• immunization & VSS/VSS Self-Declaration
• e-learning modules

If you plan on taking vacation at the end of your leave, please inform the PGME office and your Program Administrator.

Where to Submit/Get Information

PGME: [email protected]

$875 annual fee (effective July 1, 2022) payable to the University of Ottawa

You will receive an invoice and communications from the Financial Resources Office on how to pay your Registration fee, and you will require your University of Ottawa student I.D./account number in order to do so. Your student I.D. can be found in uoZone. Please note that you cannot start training until your fees have been completely paid.

Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau, your registration fees will be paid directly by the sponsor.

Where to Submit/Get Information

Financial Resources

uoZone

Registration fee refunds apply to trainees who are completing their training off-cycle, other than June 30th.Refer to PGME website for details.

Where to Submit/Get Information

PGME - Registration Fee Refund Request

Trainees must complete the VSS Self-Declaration form online available on the Compliance Checklist in the Student Center via uoZone.

The Faculty of Medicine Clinical Placement Risk Management (FoM CPRM) office is coordinating this effort, please watch for communications and instructions from them.

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

FoM CPRM office:

University of Ottawa (Roger Guindon Hall)
Faculty of Medicine (CPRM Office)
451 Smyth Road 2023
Ottawa, ON K1H 8M5

For VSS follow-ups, please contact [email protected]

The modules are available via Brightspace, accessible through uoZone. Use of desktop/laptop highly recommended to complete modules.

Login: Same credentials as your uOttawa email.

Once logged into Brightspace, select "PGME 2022 Returning trainees". 

The following modules must be completed annually:

• Module 1: WHMIS
• Module 2: Privacy and Information Security
• Module 3: Emergency codes
• Module 4: Infection Control and Tuberculosis Management

If modules were completed on The Ottawa Hospital (TOH) or Children’s Hospital of Eastern Ontario (CHEO) platform: Email PGME a screenshot of module completion.

Please allow 1 week for the checkmark to appear on your checklist. 

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

PGME: [email protected]

It is imperative to continuously monitor your uOttawa email throughout your training in order to receive important communication from the PGME office, the Office of Clinical Placement Risk Management, as well as Paymaster for residents. 

You are responsible for checking your uOttawa email regularly. If you are not able to do so, ensure that your uOttawa emails are forwarded to an email address you check regularly; e.g. your hospital email address.

Where to Submit/Get Information

MedTech (IT) - username and password

• Activating your @uottawa.ca email
• Configuring your e-mail on a mobile device
• Forwarding your @uOttawa.ca e-mail to another account 

The University of Ottawa’s online student services/Student Center can be found on the uoZone student portal.  Access it for financial statements, tax forms (T2202), enrollment checklist, etc.

Username: uoAccess ID is the short name before your @uOttawa.ca e-mail address (e.g.: jsmit000).

Where to Submit/Get Information

Student Center via uoZone