Accounting service portal
To log into the Accounting service portal, use your uoAccess credentials. To track your requests, go to My existing requests.
Use the portal to submit the following types of requests:
- Payment request for invoice linked to a Webreq purchase order (PO) or online bank transfer
- Request to create, update or reactivate a vendor (including bank information)
- Other requests
- Accounts payable
- Cheque cancellation
- Invoice approval for over $5,000
- Non-sufficient funds (NSF) – Operations, ancillary and capital
- Opening or closing a Fund, ORG or Account – Operations, ancillary and capital
- Accounts receivable
- Deposit (debit card or credit card)
- Banking information for direct deposits (to be provided by Accounting)
- Notification of, or search for, direct deposit
- Other requests or questions
- Accounts payable
Please note that the Accounting section will no longer process these requests received by email.
Forms
Travel
- Request Form (to request authorization to travel and to request a cash advance)
- Travel expense reimbursement form (to claim travel expenses after travel has taken place)
- Missing receipt affidavit
- Policy 21 — Reimbursement to Individuals for University Business Expenses
Request to create a FOAP
- Request to create a Fund (in French only)
- Request to create an Organization (in French only)
- Request to create an Account (in French only)
- Request to create a Program (in French only)
- Instructions to complete the FOAP forms (in French only)
Guides and procedures
Payment of invoices
Month end
Deposits and Petty Cash
- Petty Cash management (in French only)
- Policy 26 - Petty Cash
- Cash receipts and deposits - Procedure
- Cash receipts and deposits - Banner Guide (in French only)
Taxes
- Tax Guide (in French only)
- General information on HST (in French only)
- Banner tax group descriptions (in French only)
- GST / HST info Sheets (Canada Revenue Agency)
- Ontario First Nations Point-of-Sale Exemptions
Financial system
Tree views of the accounting key
Training and guides
Training courses
Notions élémentaires
- Guide de l’utilisateur Notions élémentaires (in French only)
Accounts payable
- Accounts payable guide(in French only)
- Banner tax group descriptions (in French only)
- FGIBAVL (in French only)
- FAAINVE cheat sheet
- Query screens for Invoices (in French)
Deposits
- Cash receipts and deposits (in French only)
Video tutorials
- Entrer un dépôt en espèces et de chèques en dollars canadiens, sans taxes (YouTube)— French
- Entrer un dépôt en espèces et de chèques en dollars canadiens, avec taxes (YouTube) — French
- Entrer un dépôt en espèces et de chèques en dollars américains (YouTube) — French
- Entrer un dépôt par carte de crédit ou carte de débit, avec taxes, ventes seulement (YouTube) — French
- Entrer un dépôt par carte de crédit ou carte de débit, sans taxes, ventes seulement (YouTube) — French
- Entrer un remboursement de carte de crédit ou carte de débit (YouTube) — French
Journal entries
- Financial transactions
- Reverse or copy a journal entry (in French only)
- Journal entries and the general ledger (in French)
- Query screens for JV documents (in French)
- Interfund transfer accounts
- Internal recovery accounts
Video tutorials
- Create a journal entry
- Check your transactions status and modify them as needed
- Check your error messages
- Retrieve a journal entry and make modifications as needed
- Check available funds
FAST & Banner
- Finance Reporting & FAP030 WebFOCUS user guide (PDF)
- Guide de l'utilisateur de Fast Finance Reporting (in French only)
- Banner 9 quick reference user guide with shortcuts (PDF)
- Adding a page to the My Banner personal menu (PDF)
Access forms
- Banner / FAST (Approvals, deposits, invoices, journal entries, GL, etc.)
POS terminals
Merchant account and identification number
A merchant account identifies you to banking institutions and allows you to accept payments by credit and debit card for the sale of goods or services on the University campus. When you create an account, you receive a unique merchant identification number.
POS Terminals
To obtain a point-of-sale (POS) terminal, you must receive approval from Financial Resources and provide a merchant identification number.
All University merchants or points of sale with POS terminals are required to comply with University measures to meet the Payment Card Industry Data Security Standard (PCI DSS).
Contact information
To create a merchant account, obtain POS terminals or get information regarding POS terminals, contact:
Alain Sauvé
Manager, Accounting
613-562-5800 ext. 1524
alain.sauve@uOttawa.ca
E-commerce
To get information regarding e-commerce, contact:
Alain Sauvé
Manager, Accounting
613-562-5800 ext. 1524
alain.sauve@uOttawa.ca