Related links
Forms
Request for payment and to create a vendor
- Request to create a vendor
- Request for payment
- Request for payment by bank draft
- Request for payment by wire
- Missing receipt affidavit
- Direct deposit form (Individual)
- Direct deposit form (Vendor)
Travel
- Request Form (to request authorization to travel and to request a cash advance)
- Expense Form (to claim travel expenses after travel has taken place)
- Missing receipt affidavit
- Policy 21 - Travel expenses
- Procedure 16-11 - Travel expenses
Hospitality, receptions and business luncheons
Request to create a FOAP
- Request to create a Fund (in French only)
- Request to create an Organization (in French only)
- Request to create an Account (in French only)
- Request to create a Program (in French only)
- Instructions to complete the FOAP forms (in French only)
Others
- Request to access the financial system (Banner/FAST) (decentralized users)
- Request to access the financial system (Banner/FAST) (centralized users)
- Duplicate cheque
- Missing receipt affidavit
Guides and procedures
Banner / FAST
- FAST Finance Reporting updated features and enhancements (PowerPoint)
- Reverse or copy a journal entry (in French only)
- Funds control and queries of pending documents in FGIBAVL (in French only)
- Guidelines - Pending Banner transactions (C, I, NSF) (in French only)
- Banner tax group descriptions (in French only)
- Tree Views of the accounting key
Month end and financial year end
Deposits and Petty Cash
- Petty Cash management (in French only)
- Policy 26 - Petty Cash
- DEPS - Deposit system (in French only)
- Cash receipts and deposits - Procedure
- Cash receipts and deposits - Banner Guide (in French only)
Taxes
- Tax Guide (in French only)
- General information on HST (in French only)
- Banner tax group descriptions (in French only)
- GST / HST info Sheets (Canada Revenue Agency)
- Ontario First Nations Point-of-Sale Exemptions
Financial system
Tree views of the accounting key
Training and guides
- Training
- Accounts payable (invoice payment)
- Journal entries and general ledger
- Recording of non-students cash receipts and deposits
- User guides
- FAST Finance Reporting updated features and enhancements (PowerPoint)
- Accounts payable (invoice payment)
- Banner tax group descriptions (in French only)
- Cash receipts and deposits (in French only)
- Financial transactions
- Funds control and queries of pending documents in FGIBAVL (in French only)
- Journal entries and the general ledger
- Pending Banner transactions (C, I, NSF) (in French only)
- Reverse or copy a journal entry (in French only)
Access forms
- Banner / FAST (Approvals, deposits, invoices, journal entries, GL, etc.)
Commerce at uOttawa
Merchant account and merchant identification number
A merchant account identifies you to banking institutions and gives you the right to accept payments by credit card and debit card for the sale of goods or services. Following the creation of an account, a unique merchant identification number is issued.
POS Terminals
To obtain a point-of-sale (POS) terminal, you must have received the approval of Financial Resources. A merchant identification number is also required.
All merchants or points-of-sales (service or sector) of the University of Ottawa that own point-of-sale terminals are required to respect the measures taken by the University to comply with the Payment Card Industry Data Security Standard (PCI DSS).
E-commerce
Please see the Contact information section.
Contact information
To create a merchant account, obtain POS terminals or for any questions regarding e-commerce, please contact:
Alain Sauvé
Manager, Accounting
613-562-5800 (1524)
alain.sauve@uOttawa.ca