Publication Guidelines

This page was updated on May 6, 2021

Submitting stories to the Gazette website

The Gazette website is the University of Ottawa’s official online publication. Its target audience is the University’s administrative staff, faculty, and students.

Please send all your story ideas or pre-written articles in a Word document to gazette@uottawa.ca. Please also include high-resolution photos when available.
 

Selection criteria

Articles are selected based on relevance to our team’s content strategy. Themes include:

  • Alumni/Development
  • COVID-19
  • Equity, Diversity and Inclusion (EDI)
  • Francophonie and Internationalization
  • Institutional pride
  • Mental health and wellness
  • Quality of academics (including online learning)
  • Research with impact
  • Sustainability

Decisions to publish articles are made at the discretion of the Gazette editorial team and are based on topic relevance and publishing resources available.
 

Deadlines

Material, including any photos, must be submitted no later than noon, EST, on the Wednesday one week prior to the publication date.

Due to the volume of requests and the unpredictable nature of communications, we reserve the right to delay publication of your materials if necessary. We will inform you of any changes.
 

Language Services

All material coming from University faculties and services must be submitted to the Gazette team for editorial decisions. That material will then be sent to Language Services for editing and translation.
 

Article length

Articles should be kept to a maximum of 500 words long and respect web writing standards.
 

Submitting content to the Gazette newsletter

The Gazette is a weekly e-newsletter sent to uOttawa faculty and staff every Thursday morning at 6 AM. On weeks with statutory holidays, the newsletter may be delayed by a day.
 

Top section: Featured Stories

To request that your article appear in the Featured Stories section of the newsletter, please send the following items to gazette@uottawa.ca no later than the Monday prior to publication:

  • Links to the published article, in English and French
  • Headline and article summary, in English and French
  • Photo options, if possible
     
Bottom sections: uOttawa Community, Virtual Events, InfoProfs, Health and Wellness, Honourable Mentions and In Memoriam

Please send your announcements, event and activity promotions, honourable mentions and in memoriam summaries to communications@uottawa.ca by end of day Monday.

Summaries for the bottom section of the newsletter must not exceed 130 words, because they are meant to be teasers that direct readers to more information via a link.

The following information must be provided:

  • Who?
  • What?
  • Where?
  • When?
  • How?

Don’t forget to include the correct hyperlinks!

Please also indicate under what section you would like your summary to appear: uOttawa Community, Virtual Events, InfoProfs, Health and Wellness, Honourable Mentions or In Memoriam.

Here are a few examples (please take note of how we format title, date, location, summary and hyperlinks):
 

UOTTAWA COMMUNITY:

Virtual event software now available

Given the impact of COVID-19 on in-person events, the University has acquired a virtual event platform. Easy Virtual Fair lets you create online tradeshows and fairs. If you normally plan in-person activities, this may be the solution for you. Watch this Easy Virtual Fair tutorial to learn more, or request an Easy Virtual Fair information session.


VIRTUAL EVENTS:

January 25 to 29 – uOttawa Games Week 

A week packed with fun gaming activities! Connect with gamers across the globe! Learn and play with friends old and new. All events are free with prizes to be won at some. Learn more about Games Week and other activities.


February 25 – Cooking Series: Regenerative agriculture, grass fed meat

6:30 p.m. | Online | Free

Join us for part two of the uOttawa Healthy Cooking Workshops on Facebook Live, featuring Carl Heinrich, the successful Toronto restaurant owner and winner of Top Chef Season 2!


INFOPROFS:

REMINDER – Library OER grant applications open until February 12 

Apply for a University of Ottawa Library OER grant of up to $5,000 to adopt, adapt or create an open educational resource for your course and help students save money! Sign up for an OER information session and be sure to submit your OER proposal by February 12.
 

Service standards

The Gazette is committed to quality, especially when it comes to the accuracy of published information and the procedures for responding to questions from readers.

Our commitment to our readers:

  • We will respond to all inquiries within 48 hours
  • We will provide high-quality service in both official languages
  • Prior to publication, we will submit articles to the communications officer or manager of the faculty or service for review or approval
  • We will offer to correct any errors in the Gazette and publish a correction notice if necessary, in the following Gazette newsletter

If you have any comments or suggestions on how we can improve our services, please send them to gazette@uottawa.ca.

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