Academic dignitaries attending Convocation

Online registration for academic dignitaries is closed. If you wish to register for Spring 2018 Convocation, please email Amanda Boudreau at earegist@uOttawa.ca.

Member of Senate

Participating in Convocation

Convocation is the final step of university study for most of our students. These new graduates add to the ever-increasing number of ambassadors for our institution. This day holds great significance not only for the students and their relatives but also for the University of Ottawa. Thus, we strongly encourage you to participate in convocation, and if you are able, to meet with the students and their relatives after the ceremony.

Ceremony details

The ceremony will be held at the Shaw Centre, 55 Colonel By Drive, in Ottawa. Please arrive at least 45 minutes in advance, to ensure the ceremony remains on schedule. As a member of the Senate or the Board of Governors, immediately proceed to Room 103 (Level 1) for robing before heading to Canada Hall, rooms 301 and 302, where the ceremony will take place.

Ceremonial wear

Please note that all members of the procession must wear appropriate academic attire and that all clothing for the ceremony (gowns, hoods, etc.) is free of charge for professors, external professors, thesis supervisors, librarians and members of the Senate and Board of Governors.

Parking

The nearest parking is a two-storey underground parking facility off-campus connected to the Rideau Centre, with entrances on Daly Avenue and Colonel By Drive. Regular rates apply.

Parking in the University’s Desmarais and Mann garages, and most outdoor parking lots is free on Sunday, and in the evening from 4 p.m. to 11 p.m. For weekdays, as spaces are very limited, use your usual parking choices. If you park at the University, allow 10 to 15 minutes to walk to the Shaw Centre.

There is paid outdoor parking at 100 Marie Curie and Lot Z, as well as time-limited street parking in the neighbourhood.

Additional information

If you require more information, please contact Amanda Boudreau of the Office of the Registrar at earegist@uOttawa.ca or 613-562-5800 ext. 1599.

Registration

Member of the Board of Governors

Participating in Convocation

Convocation is the final step of university study for most of our students. These new graduates add to the ever-increasing number of ambassadors for our institution. This day holds great significance not only for the students and their relatives but also for the University of Ottawa. Thus, we strongly encourage you to participate in convocation, and if you are able, to meet with the students and their relatives after the ceremony.

Ceremony details

The ceremony will be held at the Shaw Centre, 55 Colonel By Drive, in Ottawa. Please arrive at least 45 minutes in advance, to ensure the ceremony remains on schedule. As a member of the Senate or the Board of Governors, immediately proceed to Room 103 (Level 1) for robing before heading to Canada Hall, rooms 301 and 302, where the ceremony will take place.

Ceremonial wear

Please note that all members of the procession must wear appropriate academic attire and that all clothing for the ceremony (gowns, hoods, etc.) is free of charge for professors, external professors, thesis supervisors, librarians and members of the Senate and Board of Governors.

Parking

The nearest parking is a two-storey underground parking facility off-campus connected to the Rideau Centre, with entrances on Daly Avenue and Colonel By Drive. Regular rates apply.

Parking in the University’s Desmarais and Mann garages, and most outdoor parking lots is free on Sunday, and in the evening from 4 p.m. to 11 p.m. For weekdays, as spaces are very limited, use your usual parking choices. If you park at the University, allow 10 to 15 minutes to walk to the Shaw Centre.

There is paid outdoor parking at 100 Marie Curie and Lot Z, as well as time-limited street parking in the neighbourhood.

Additional information

If you require more information, please contact Amanda Boudreau of the Office of the Registrar at earegist@uOttawa.ca or 613-562-5800 ext. 1599.

Registration

Thesis supervisor

Participating in Convocation

Convocation is the final step of university study for most of our students. These new graduates add to the ever-increasing number of ambassadors for our institution. This day holds great significance not only for the students and their relatives but also for the University of Ottawa.

Your presence as a professor is certainly an indication of the respect and pride that you feel for this new cohort of graduates. Moreover, students are always very proud to see their professors on stage at the time of the presentation of degrees. Thus, we strongly encourage you to participate in convocation, and if you are able, to meet with the new PhD graduate(s) and their relatives after the ceremony.

If you cannot attend the ceremony, please consult your department chair to find a replacement (e.g., the chair, your department’s graduate studies director or a colleague known to the graduate).

Doctoral ceremony — Instructions for supervisor

Before the ceremony

The ceremony will be held at the Shaw Centre, 55 Colonel By Drive, in Ottawa. Please arrive at least 45 minutes in advance, to ensure the ceremony remains on schedule.

As a member of the procession of professors and librarians, immediately proceed to Level 3, where robing will take place, in Room 303 (part of Canada Hall) before heading to rooms 301 and 302, where the ceremony will take place.

During the ceremony

For the doctoral ceremony, PhD candidates are hooded on stage by the Registrar and receive their diploma from the Chancellor or President. As the thesis supervisor (or representative thereof), you accompany the candidate and then hand his or her diploma to the Chancellor or President, who, in turn, presents it to the candidate.

  1. When the name of the candidate preceding your student is announced, proceed to the diploma table on the right-hand side of the stage (when you are facing the audience). A University staff person will be there to ensure that the hoods and diplomas are handed out in the correct order.

    If you have more than one candidate to accompany, proceed to the diploma table at the same time as the dean of the faculty approaches the podium.
  2. You will receive your candidate’s diploma when the dean of the faculty announces the candidate’s name.
  3. Advance to meet your candidate, who will have moved onto the stage, and accompany the candidate on the right, along with the Registrar, to the Chancellor or the President.
  4. The Registrar will pass the hood over the candidate’s head. Give the diploma to the Chancellor or President, who will hand it to the candidate and then shake hands with him or her.
  5. The new PhD graduate will cross in front of the Chancellor or the President. You and the graduate should continue towards stage left. If you have to accompany the next candidate as well, shake hands with the new PhD graduate before the candidate moves towards the Chancellor or President and then return to the table to receive the diploma for your next candidate (step 2). When you arrive at the end of the row, shake your candidate’s hand and return to your original seat, making sure not to cross in front of those assembled on stage.

Ceremonial wear

Please note that all members of the procession must wear appropriate academic attire and that all clothing for the ceremony (gowns, hoods, etc.) is free of charge for professors, external professors, thesis supervisors, librarians and members of the Senate and Board of Governors.

Parking

The nearest parking is a two-storey underground parking facility off-campus connected to the Rideau Centre, with entrances on Daly Avenue and Colonel By Drive. Regular rates apply.

Parking in the University’s Desmarais and Mann garages, and most outdoor parking lots is free on Sunday, and in the evening from 4 p.m. to 11 p.m. For weekdays, as spaces are very limited, use your usual parking choices. If you park at the University, allow 10 to 15 minutes to walk to the Shaw Centre.

There is paid outdoor parking at 100 Marie Curie and Lot Z, as well as time-limited street parking in the neighbourhood.

Additional information

If you require more information, please contact Amanda Boudreau of the Office of the Registrar at earegist@uOttawa.ca or 613-562-5800 ext. 1599.

Registration

Professor

Participating in Convocation

Convocation is the final step of university study for most of our students. These new graduates add to the ever-increasing number of ambassadors for our institution. This day holds great significance not only for the students and their relatives but also for the University of Ottawa.

Your presence as a professor is certainly an indication of the respect and pride that you feel for this new cohort of graduates. Moreover, students are always very proud to see many of their professors on stage at the time of the presentation of degrees. Thus, we strongly encourage you to participate in convocation, and if you are able, to meet with the students and their relatives after the ceremony.

Ceremony details

The ceremony will be held at the Shaw Centre, 55 Colonel By Drive, in Ottawa. Please arrive at least 45 minutes in advance, to ensure the ceremony remains on schedule.

As a member of the procession of professors and librarians, immediately proceed to Level 3, where robing will take place, in Room 303 (part of Canada Hall) before heading to rooms 301 and 302, where the ceremony will take place.

Ceremonial wear

Please note that all members of the procession must wear appropriate academic attire and that all clothing for the ceremony (gowns, hoods, etc.) is free of charge for professors, external professors, thesis supervisors, librarians and members of the Senate and Board of Governors.

Parking

The nearest parking is a two-storey underground parking facility off-campus connected to the Rideau Centre, with entrances on Daly Avenue and Colonel By Drive. Regular rates apply.

Parking in the University’s Desmarais and Mann garages, and most outdoor parking lots is free on Sunday, and in the evening from 4 p.m. to 11 p.m. For weekdays, as spaces are very limited, use your usual parking choices. If you park at the University, allow 10 to 15 minutes to walk to the Shaw Centre.

There is paid outdoor parking at 100 Marie Curie and Lot Z, as well as time-limited street parking in the neighbourhood.

Additional information

If you require more information, please contact Amanda Boudreau of the Office of the Registrar at earegist@uOttawa.ca or 613-562-5800 ext. 1599.

Registration

External Professor

Participating in Convocation

Convocation is the final step of university study for most of our students. These new graduates add to the ever-increasing number of ambassadors for our institution. This day holds great significance not only for the students and their relatives but also for the University of Ottawa.

Your presence as a professor is certainly an indication of the respect and pride that you feel for this new cohort of graduates. Moreover, students are always very proud to see professors on stage at the time of the presentation of degrees.

Ceremony details

The ceremony will be held at the Shaw Centre, 55 Colonel By Drive, in Ottawa. Please arrive at least 45 minutes in advance, to ensure the ceremony remains on schedule.

As a member of the procession of professors and librarians, immediately proceed to Level 3, where robing will take place, in Room 303 (part of Canada Hall) before heading to rooms 301 and 302, where the ceremony will take place.

Ceremonial wear

Please note that all members of the procession must wear appropriate academic attire and that all clothing for the ceremony (gowns, hoods, etc.) is free of charge for professors, external professors, thesis supervisors, librarians and members of the Senate and Board of Governors.

Parking

The nearest parking is a two-storey underground parking facility off-campus connected to the Rideau Centre, with entrances on Daly Avenue and Colonel By Drive. Regular rates apply.

Parking in the University’s Desmarais and Mann garages, and most outdoor parking lots is free on Sunday, and in the evening from 4 p.m. to 11 p.m. For weekdays, as spaces are very limited, use your usual parking choices. If you park at the University, allow 10 to 15 minutes to walk to the Shaw Centre.

There is paid outdoor parking at 100 Marie Curie and Lot Z, as well as time-limited street parking in the neighbourhood.

Additional information

If you require more information, please contact Amanda Boudreau of the Office of the Registrar at earegist@uOttawa.ca or 613-562-5800 ext. 1599.

Registration

Librarian

Participating in Convocation

Convocation is the final step of university study for most of our students. These new graduates add to the ever-increasing number of ambassadors for our institution. This day holds great significance not only for the students and their relatives but also for the University of Ottawa. Thus, we strongly encourage you to participate in convocation, and if you are able, to meet with the students and their relatives after the ceremony.

Ceremony details

The ceremony will be held at the Shaw Centre, 55 Colonel By Drive, in Ottawa. Please arrive at least 45 minutes in advance, to ensure the ceremony remains on schedule.

As a member of the procession of professors and librarians, immediately proceed to Level 3, where robing will take place, in Room 303 (part of Canada Hall) before heading to rooms 301 and 302, where the ceremony will take place.

Ceremonial wear

Please note that all members of the procession must wear appropriate academic attire and that all clothing for the ceremony (gowns, hoods, etc.) is free of charge for professors, external professors, thesis supervisors, librarians and members of the Senate and Board of Governors.

Parking

The nearest parking is a two-storey underground parking facility off-campus connected to the Rideau Centre, with entrances on Daly Avenue and Colonel By Drive. Regular rates apply.

Parking in the University’s Desmarais and Mann garages, and most outdoor parking lots is free on Sunday, and in the evening from 4 p.m. to 11 p.m. For weekdays, as spaces are very limited, use your usual parking choices. If you park at the University, allow 10 to 15 minutes to walk to the Shaw Centre.

There is paid outdoor parking at 100 Marie Curie and Lot Z, as well as time-limited street parking in the neighbourhood.

Additional information

If you require more information, please contact Amanda Boudreau of the Office of the Registrar at earegist@uOttawa.ca or 613-562-5800 ext. 1599.

Registration

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