Home work space
Create your workspace according to ergonomic principles
Stay in touch with your colleagues and activities
Create a system for sharing documents
If you have not already done so, consider using MS Teams. It is the best tool to group files in one place.
Learn about technology, security, privacy and information management
- Get all information relating to Microsoft Teams, Outlook, One Drive, Liquid files, security guidelines, and more by visiting the website: uOttawa IT - Working remotely.
- Adopting good practices relating to the management of confidential and personal information. NOTE: Refer to the 8 tips found under "Information Management and Privacy Special Considerations" as well as the ‘End of Day Checklist when working from a computer or personal device’
- Effectively manage, store, share and disseminate information using best practices in information management. Refer to the toolbox on the right of the website.
Take care of your mental health
If you are feeling worried or stressed, you are not alone. The current situation is unprecedented and has changed everyone’s day to day life. It’s normal to respond emotionally to unusual circumstances.
What is important is remembering to take care of yourself and maintaining good mental and physical health throughout this period. Here are some resources to help ensure your well-being during this exceptional period.
Employee and Family Assistance Program
- A Toolkits for Individuals, plus lots of tips and resources for coping with the ever-changing reality we’re facing.
- Wellcan, a free app for mental health resources and tools to help maintain mental, physical, social and financial health during the COVID-19 pandemic.
- AvaFinance, an automated virtual assistant providing personalized financial advice 24/7.
Canadian Mental Health Association
- BounceBack is a free skill-building program to help adults and youth 15+ manage feeling low, mild to moderate depression, and anxiety, stress or worry.
Wellness Together Canada
Ottawa Public Health
Mental Health Commission of Canada
- Staying Resilient During the COVID-19 Pandemic (vlog)
- Coping with stress, anxiety, and substance use during COVID-19 (brochure)
Government of Canada
Government of Ontario
- Cognitive Behavioural Therapy: short-term program delivered online. It helps people develop skills and strategies to address symptoms of mild to moderate anxiety and/or depression.
University of Ottawa
Take care of your physical health
Turn sedentary time into active time. Regular physical activity is one of the best ways to improve your well-being. When you are physically active every day, you can improve your strength, fitness level, energy level, immune system, mental health and much more. It is never too late to start!
Employee and Family Assistance Program :
- If you need motivation to start, sign up for the LIFT suite of fitness offerings here.
Check out the Virtual Wellness Series.
Learn about the Canadian Physical Activity Guidelines here.
If you need more inspiration, please visit the Participaction website where you will find a multitude of ideas!
Get involved as a Healthy and Active Campus Champion!
Managing childcare or other personal responsibilities
Absences or return to work
Symptoms related to COVID-19
If you are concerned you may be experiencing COVID-19 symptoms, complete the Ontario Self-Assessment Tool to help determine whether you need to be tested and follow the guidance provided.
If you are experiencing cold- or flu-like symptoms (or any illness), stay home to avoid the spread of the virus.
Standard practices for reporting absences due to illness apply. Advise your supervisor and email the Health and Wellness Sector.
Inform your manager as soon as possible of any accidents that occur while working from home. Ensure that your manager is also aware of your working hours - this is important information when an employee reports being injured while working from home. You or your supervisor must complete an Accident, Incident Occupational Disease or Near Miss form to report the accident.
Returning to work
If you have been absent, you must resume work once you are deemed fit (whether for full or modified duties or a gradual return to work). Prior to returning to work, inform your supervisor. This applies whether you are working from home or onsite (depending on your role or the unit’s circumstances). As per standard practice:
- If there are restrictions on your hours or duties as part of a gradual return to work, the Senior Health and Accommodation Adviser will contact both you and your supervisor to help develop and implement a modified work plan.
- If you have any questions, email the Health and Wellness Sector.
Staying safe: essential workers
The health and safety of our essential workers is a top priority. For more information on taking care of yourself and your family, see the following:
- Staying safe as an essential worker (Employee and Family Assistance Program)
- Guidelines to help essential and front-line workers de-escalate anger at work (Employee and Family Assistance Program)
- COVID-19: Support for workers (Government of Ontario)
For any concerns or issues, please contact your supervisor.