Gradebook

Instructions to Professors

• To be able to use GradeBook, you must inform the Office of the Registrar of your intention to use GradeBook by choosing your courses from the above page. Once you have chosen the courses you will be given an initial password for GradeBook. You will then have to wait till the next download of Class Lists before using GradeBook.
• Class Lists from our Student Information System will be downloaded to GradeBook every Monday and Wednesday morning during the term. Consequently, if a student drops your course you will know it after the next download.
• It is not possible for a Professor to add names to his or her Class list in GradeBook, all those who are officially registered will be downloaded.
• To use GradeBook you need a Windows PC with an Internet connection and you must have installed a JAVA plug-in on the PC. This plug-in is available from the special page in InfoWeb. To install the plug-in: copy it to your local drive and close your browser. Then double click on the file and it will install itself! You are then ready to use GradeBook. (N.B. Students do not need to install the plug-in to access GradeBook to check their grades. TAs YES!)
• To start entering grades, log on to InfoWeb and choose GradeBook on the menu. You will then be presented with the login page of GradeBook . Your User ID is your employee number and the Initial GradeBook Password assigned to you when you chose your courses. You can change that password at any time.
• If you forget your password, check with your Department on the procedure to get it changed. Since you can assign rights to your TAs for data entry in GradeBook you can change their passwords if necessary!
• In GradeBook, there is a 3-level hierarchy: the professor, the Faculty/Department level and the Office of the Registrar.
• Students will be able to check their grades as soon as the grades in a certain column are changed from "Pending" to "Public". They have to log on to InfoWeb using their Web Password and choose GradeBook from the menu. They will then be presented with the GradeBook login page. Their GradeBook User ID is their student number and their GradeBook Password will be emailed to them by the Office of the Registrar (to be confirmed). They may not change it.
• GradeBook contains the Table of all official grades approved by Senate together with the conversion table from numeric entries to Alphanumeric grades. The FinalAlpha column in GradeBook will not allow you to enter a grade that is not an acceptable grade at the University of Ottawa.
• As a professor you are the "OWNER" of the class in GradeBook until you submit the grades to your Faculty/Department at the end of the term (when you want to submit your final grades). Once you submit your grades, you lose your editing rights to that class in GradeBook. Any changes must then be done using the established procedure in your Department/Faculty. For your information there are three levels of users in GradeBook: professors, Faculty/Department administrators and finally the Office of the Registrar.
• If you have any questions or for any problem please check the GradeBook FAQs and if you cannot find the answer then email us at [email protected]