Administration Committee

The Committee is responsible for the development of the strategic Plan of the University and oversees its operationalization, establishes University policies and makes administration decisions that are needed to ensure the success of students' university experience, oversees the development of the budget, the capital plan and the procedures on human resources, supports research and maintains communication and external relations policies.  

POWERS AND FUNCTIONS

As specified in Item 6.13 of Policy 1 – Powers of the Administration, the Administration Committee has all of the powers necessary for the general administration, management, conduct and control of University affairs, except to the extent that the Board of Governors has reserved its powers or delegated powers to any of its committees, to the Office of the President, to an Office of Vice-President, or to the Secretary-General. The Administration Committee can delegate its power as it deems necessary. 

The Administration Committee exercises the powers conferred by the University’s regulations, policies and procedures, as well as by collective agreements, resolutions and others. 

In accordance with Article 6.13 of University of Ottawa Policy 1 – Powers of the Administration, the Administration Committee may establish its own terms of reference, provided they are not incompatible with Policy 1.

Without limiting the general scope of the preceding, the Administration Committee has the following powers and responsibilities:

A. STRATEGIC PLANNING AND DIRECTION

• Develop the University’s strategic plan and recommend it to the Board of Governors for approval.
• Approve the action plan arising from the University’s strategic plan, as well as the key performance indicators.
• Approve initiatives proposed to implement the action plan that have not otherwise been approved by other bodies or officers, such as adherence to various declarations or memberships in working groups or in international, national or provincial interest groups.
• Approve the strategic plans and actions plans in specific areas, such as Francophonie, Indigenization, mental health, and Equity, Diversity and Inclusion (EDI).
• Approve institutional philanthropic priorities and any related fundraising requirements.
• Receive, for information, the annual report on the University’s strategic plan, as well as reports on the strategic plans of various units and initiatives.

B. ADMINISTRATIVE AND STRATEGIC SUPPORT TO THE ACADEMIC AND RESEARCH MISSION 

• Recommend tuition fees and ancillary, incidental and administrative fees to the Executive Committee, and the Board of Governors for approval.
• Approve financial aid and scholarship programs.
• Receive, for information, admission and recruitment strategies.

C.       BUDGET, FINANCIAL MANAGEMENT AND PROCUREMENT 

Receive the recommendations of the Standing Budget Committee, which is responsible for developing the budgetary philosophy, principles and approach; proposing the allocations of funds; and making recommendations to the Finance and Treasury Committee.

• Review projects that fund the University and its infrastructure, and      recommend approval by the Finance and Treasury Committee and the Board of Governors.
• Receive budgetary and financial updates for information.
• Receive the University’s consolidated financial statements for recommendation to the Audit Committee.
• Recommend the renewal of credit limits to the Executive Committee of the Board of Governors.
• Recommend major contracts and calls for tender, as required, to the Executive Committee of the Board of Governors.

D.       FACILITIES RENEWAL IMPROVEMENT PROGRAM 

Receive proposals for the University’s facilities renewal improvement program, in alignment with strategic priorities, and make recommendations to the Buildings and Land Committee and to the Board of Governors.

• Review all real estate development projects, including the construction, acquisition, disposal and long-term lease of buildings, and make recommendations to the Buildings and Land Committee and to the Board of Governors.
• Approve the naming of University assets.

E.       HUMAN RESOURCES

• As appropriate, approve or make recommendations to the Executive Committee of the Board of Governors regarding human resources policies and regulations. 
• Recommend collective agreement bargaining mandates for approval by the Executive Committee of the Board of Governors.
• Recommend agreements in principle for collective agreements for approval by the Executive Committee of the Board of Governors.
• Approve and recommend appointments to certain positions in accordance with the applicable nomination procedures.

F.       INTERNAL GOUVERNANCE AND RISK MANAGEMENT

• Approve and amend regulations, policies, procedures and methods within its mandate, particularly those governing the general and internal administration of the University.
• Recommend for approval by the Board of Governors or its Executive Committee the regulations, policies or other governance tools within its mandate.
• Recommend an enterprise risk management framework to the Audit Committee for approval by the Board of Governors.
• Receive, for information, enterprise risk management reports.
• Approve the nomination of a University employee to an executive board or other external body as a University representative, where such authority does not fall within the powers of the Board of Governors or the Executive Committee. 
• Modify these terms of reference and establish, implement, and modify  any governance regulations internal to the Administration Committee.

G.       PENSION PLANS

• Recommend the actuarial evaluation to the Executive Committee of the Board of Governors for approval by the Board of Governors.
• Recommend the financial statements of the pension plans (University of Ottawa and APTPUO).

H.       OTHER

The Administration Committee is at all times authorized to:

• Establish or appoint, as required, any committee or working group it deems necessary to exercise its duties and responsibilities, and to designate as members of such bodies any persons whose expertise or contribution would be useful to its work. Any committee or working group so established shall exercise the powers and duties assigned to it by the Administration Committee, to which it reports.
   
• Delegate to any University employee, or person hired by the University, one or more of the powers listed above, in accordance with the terms defined by the Administration Committee.

MEMBERSHIP

The committee consists of the President (who serves as chair), the Vice-Presidents and the Secretary-General. 

All committee members are voting members. 

SECRETARIAL SERVICES

The Office of the Secretary-General shall provide secretarial services to the Administration Committee. The Secretary-General shall send out notices of meeting and will serve as secretary for each Committee meeting or may delegate this responsibility.

MEETINGS

The Committee shall generally meet once a week, in person, by teleconference or other electronic means, or as convened by the President. If the President is unavailable, or unable or unwilling to fulfill their duties, the Provost and Vice-President, Academic Affairs shall convene the meetings. 

Meetings shall include a formal session, during which items for approval and recommendation are presented and decisions are recorded in the minutes, and an informal session. Meetings are not open to the public.

The President chairs the meetings. In the absence of the President, the Provost and Vice-President, Academic Affairs shall chair the meeting. If both are absent, the members present shall choose one member to be interim chair.   

QUORUM

A majority of Administration Committee members present at the meeting, whether in person, by teleconference or by other electronic means, shall constitute a quorum. 

Approved by the Administration Committee on October 21, 2025.

Marie-Eve Sylvestre
President and Vice-Chancellor
End of Term: 2030-06-30

Jacques Beauvais
Provost and Vice-President, Academic Affairs
End of term: 2029-06-30

Julie St-Pierre
Vice-President, Research and Innovation

Vacant, in the process of recruiting
Vice-President, International and Francophonie

Julien Sicard 
Vice-President, Advancement
End of Term: 2029-06-02

Éric Bercier
Interim Vice-President, Finance and Administration

Annick Bergeron
Secretary-General

• Governance framework
• Forms, Matrix of Decision-Making Authority and Matrix of Delegation of Decision-Making Authority
• Main Agreement between the University of Ottawa and the University of Ottawa Students' Union (PDF, 2.5 MB) (accessible and French version to follow)