Adoption de l’ordre du jour / Adoption of the Agenda
Le vice-provost procède à l’adoption de l’ordre du jour.
2026-2027 Sur motion dûment proposée et appuyée, il est résolu d’approuver l’ordre du jour comme présenté.
Approbation du procès-verbal de la réunion du 2 septembre 2026 / Approval of the Minutes of the Meeting of September 2, 2026
2026-2027 Sur motion dûment proposée et appuyée, il est résolu d’approuver le procès-verbal comme présenté.
Suites au procès-verbal / Business Arising from the Minutes
Aucun suivi à soulever.
- Rapport du vice-provost, ÉSP / Report of the Vice-Provost, GPS
- Admission targets: For 2027–2028, the University aims to maximize graduate admissions. Graduate enrolment targets have been established for the past three years, and only two of the nine faculties have met their targets. Important progress has been accomplished, despite challenges including a very difficult context internationally. The proposed targets for 2027–2028, discussed and to be finalized after individual meetings with each Faculty, are attainable with a concerted effort. Faculties are encouraged to send out admission offers as soon as applications are ready for evaluation and to explore the possibility of centralizing admission decisions for course-based master's programs within each Faculty's Academic / Graduate Office.
- Listes des étudiants de l’Université d’Ottawa (UUO) : une liste de plus de 5 000 étudiants inscrits, en quatrième année du baccalauréat à un programme spécialisé avec une MPC de 7,00 ou plus a été produite par le Service du registraire. Cette liste sera transmise aux facultés afin de soutenir les efforts de recrutement des étudiants de l’Université d’Ottawa, et les membres sont encouragés à continuer de maximiser ce bassin de candidats.
- Comprehensive exams: The Vice-Provost reminded members that Academic Regulation C-4 is clear regarding failures on comprehensive examinations and that each failure must be recorded. He noted that decisions regarding the recording of failures are governed by the regulation and are not made at the discretion of professors. We must maintain rigorous standards to ensure that students possess the ability to conduct their research and to uphold the quality of the degrees we confer.
- CAGS conférence : Le vice-provost et les deux vice-provosts associés participeront à la conférence annuelle de l’Association canadienne des études supérieures (CAGS) qui se tiendra au début de novembre. La thématique de cette année est : Au service de l’excellence : un enseignement supérieur innovant pour un Canada en évolution.
C. Fennell présentera, conjointement avec l’Université de Toronto, l’exploitation des données de l’Enquête canadienne auprès des étudiants à la maîtrise et au doctorat. - Student Wellness Team: The Vice-Provost reminded members that a one-pager containing contact information for the Student Wellness Team had been shared with vice-deans and academic office managers and subsequently distributed to members of the Council for Graduate Studies. He noted that the managers’ contact information is intended for vice-deans and senior administrative staff to help prioritize urgent cases and should not be broadly circulated. Members were encouraged to make use of this resource when addressing complex student situations.
Rapport du vice-provost associé / Associate Vice-Provost’s Report - C. Fennell
Approval of C-7 Thesis and C-8 MRP regulations: both regulations were approved by Senate and will take effect January 1st, 2027.
The Office of Graduate and Postdoctoral Studies will work with the Library to operationalize the approved changes. Information regarding the inclusion of AI statements in theses will be added to the website.
The Associate Vice-Provost noted that some master’s students were unaware that a thesis is a public document. With the guidance of their supervisors, students should select research topics that can be appropriately disseminated and published. Requests for four- and five-year embargoes will be evaluated by the Office of the Vice-Provost, Graduate and Postdoctoral Studies and approved only when justified by security concerns (as exceptional cases).
Rapport de progrès : le vice-provost associé rappelle que les rapports de progrès doivent refléter fidèlement le rendement de l’étudiant, conformément aux recommandations du groupe de travail sur les relations d’encadrement. Une évaluation authentique, juste et transparente, permet de mieux soutenir les étudiants et leurs superviseurs; la clarification des attentes et la discussion du soutien requis favorisent la réussite de l’étudiant.
Rapport du vice-provost associé / Associate Vice-Provost’s Report – N.Ng-A-Fook
Canada Graduate Research Scholarship – Doctoral (CGRS-D): Faculties must submit the number of eligible applications for quota calculations by October 22, 2026. Quotas for the three federal granting agencies (SSHRC, NSERC and CIHR), including both Canadian and international students, will be communicated at the end of October. Faculty rankings are due on November 12, 2026, at 9:00 a.m. Applicants may revise and resubmit their applications until the same deadline. A total of 483 applications were received, representing a slight decrease in CIHR applications and a slight increase in SSHRC applications.
Ontario Graduate Scholarship (OGS) and Queen Elizabeth II Graduate Scholarships in Science and Technology (QEII-GSST): It was reported that technical issues have delayed the opening of the system to applicants. As a result, the competition timeline may be adjusted, deadlines will be communicated once confirmed.
Canada Graduate Research Scholarship – Master’s (CGRS M): The applicant and referee deadline is December 1, 2026, at 8:00 p.m.
Applicant success: The development of a survey for tri-council scholarship applicants was discussed and may be considered further in the new year. The survey would help identify and assess the factors contributing to applicant success and provide information to support future improvements to the competition process.
POUR APPROBATION / FOR APPROVAL
Création de programme / Program Creation
Faculté de médecine / Faculty of Medicine
2026-GRAD-MED-18 : Création d’un Diplôme d’études supérieures en accessibilité en biomédecine/ Creation of a Graduate Diploma in Accessibility in Biomedicine
2026-2027 Sur motion dûment proposée et appuyée, il est résolu de recommander au Comité exécutif du Sénat la création du nouveau programme.
Modification majeure / Major Modification
Faculté des arts / Faculty of Arts
2026-GRAD-ARTS-BIL-01 : M.A., Études du bilinguisme : création d’une option en ligne et modifications aux exigences du programme / MA, Bilingualism Studies: creation of an online option and modifications to program requirements
2026-2027 Sur motion dûment proposée et appuyée, il est résolu de recommander la demande 2026-GRAD-ARTS-BIL-01 au Comité exécutif du Sénat, comme présentée.
POUR INFORMATION / FOR INFORMATION
Modifications mineures / Minor Modifications
Faculté de médecine / Faculty of Medicine
- 2026-GRAD-MED-02
- 2026-GRAD-MED-21
Autres affaires / Other Business
La vice-rectrice à la recherche et à l'innovation, Martine Lagacé, annonce que l’Université d’Ottawa accueillera en 2027 les Journées de la relève en recherche (J2R), organisées par l'Association canadienne-française pour l'avancement des sciences (ACFAS), en octobre 2027. Le Cabinet de la vice-rectrice à la recherche et à l'innovation assumera les frais d’inscription des étudiantes et étudiants de l’Université d’Ottawa.
La rencontre s’est terminée à 14h42.
