1. General Provisions
In this by-law, unless the context otherwise requires:
“articles” means the original or restated articles of incorporation or articles of amendment, amalgamation, continuance, reorganization, arrangement or revival of the Association;
“by-law” means this by-law of the Association as amended and which are, from time to time, in force and effect;
“board” means the board of directors of the Association;
“director” means a member of the board;
“executive committee” means a committee composed of the Association’s president, the vice president corporate secretary, chairs of the board’s standing committees and a director representing the Association on the University’s Board of Governors;
“meeting of members” includes an annual meeting of members or a special meeting of members;
“member” means an individual admitted into membership of the Association in accordance with section 2.4 of these by-laws;
“special resolution” means a resolution passed by a majority of not less than two thirds (2/3) of the votes cast on that resolution; and
“University” means the University of Ottawa.
1.2 Fiscal year-end
The Association’s fiscal year-end (April 30) shall coincide with the University’s fiscal year-end. The Association may, instead of sending copies of the annual financial statements and other documents referred to in subsection 172(1) (Annual Financial Statements) of the Act to the members, publish a notice to its members stating that the annual financial statements and documents provided in subsection 172(1) are available at the registered office of the Association and any member may, on request, obtain a copy free of charge at the registered office or by prepaid mail.
1.3 Contracts, documents or any instruments
Contracts, documents or any instruments requiring the signature of the Association shall be signed by any two (2) members of the executive committee and all contracts, documents and instruments so signed shall be binding upon the Association without any further authorization or formality. The board shall have power from time to time by resolution to appoint the director or staff of the Alumni Relations Office to sign specific contracts, documents and instruments on behalf of the Association.
1.4 Meetings of the Association
The Morin Code shall govern meetings of the Association, except where a contrary intention is expressed in this by-law or the Act.
1.5 Communications with members
Governing documents of the Association shall be made available in French and English, by electronic means and on request.
In this by-law and in all other documents of the Association hereafter passed, unless the context otherwise requires, words importing the singular number or the masculine gender shall include the plural number or the feminine gender, as the case may be, and vice versa, and references to persons shall include firms and corporations.