Supplier registration and update guide (web version)

WSS is a platform the University of Ottawa uses to onboard and manage its suppliers.  
The guide says that “Workday Strategic Sourcing (WSS) is a cloud-based tool to onboard suppliers who want to do business with the University of Ottawa.” 

The guide says that you need to: 

• authorize emails from [email protected]
• check your junk mail
• gather the information required, specifically the banking information and coordinates

You must: 

1. Enter and confirm your email
2. Click on the link you receive by email
3. Confirm your email address by entering the six-digit code
4. Create your password
5. Set up an authentication method (SMS or app)
6. Enter the account information
7. Enter your business’s name
8. Fill out the onboarding form

The guide then says, “You will then see a message saying that you will be redirected to complete your onboarding.”

The guide recommends that you: 

• check your junk mail
• wait five minutes
• click on Send a new email 
  It says: “After five minutes, you can ask to send a second email” 

Yes. You have two options: 

• SMS text
• Authenticator app

The guide says: “You can choose one of two authentication methods: SMS or authenticator app.”

Depending on your situation: 

• Your federal business number (GST/HST) if applicable
• Your SIN (for individuals)
• If you have neither a SIN nor a GST/HST number, enter N/A

The guide states: “This field is mandatory, so if you do not have a Canadian SIN or GST/HST number, enter N/A.”

Depending on your country: 

• Canada: a void cheque or bank letter
• United States: a void cheque or ACH form
• Other countries: bank letter or equivalent banking document

The guide states: “Official proof of banking information: void cheque, ACH form, banking information letter/slip or screenshot of your online banking information.”

The University only accepts the following three types of payment: 

• ACH (USA)
• EFT (Canada)
• Wire transfer

The guide states: “You must choose from ACH, EFT or wire transfer: we do not recognize any other options.”

You must select a category from the eight listed (business, financial institutions, individual residents or non-residents, non-profit, etc.).  
The guide shows the complete list in the Supplier Category section.

We will review your file within five business days. 
You will receive an email if:

• step two is required,
• your onboarding form is incomplete
• your onboarding has been refused

The guide states: “You will receive an email from the University if your onboarding is incomplete or refused.”

Some supplier categories must complete a second form.  
You will receive an email entitled Invitation to Step 2  to complete your onboarding.
You will need to enter the following information:

• Legal name of company (if different)
• Ontario or United States declarations
• University of Ottawa contact person
• Type of item supplied (goods or services)

You can log into your WSS account and change the information. 

Suppliers who are not yet registered in WSS and who wish to submit an initial change request must ask for a link by writing to: [email protected].

You must then:

1. Click the link you receive
2. Click Edit
3. Update the sections as required
4. Attach a justification document
5. Click Send

The guide states: “The first time a supplier wishes to update their information, they must request a change link by contacting [email protected].

Yes. The guide states: “Be sure to attach a document that justifies your change in the Attachments section.” 

Yes. The Save as Draft button is available at various steps.

No. The guide states: “You can onboard each business only once.”

You must enter your social insurance number (SIN). If you have neither a Canadian SIN nor a GST/HST number, you must enter “N/A” because this field is mandatory.