Employees who prefer to request their employee card in person can do so starting in early January by visiting Huguette Labelle Hall, located in the Tabaret building, room 112. Please note that this coincides with student card requests, so there may be long wait times.

You have three options for submitting your request:

• Upload your government-issued ID, ensuring only your photo and name are visible.
• Upload a copy of your Staff Card from our previous system if it can be used to identify you.
• Complete your request in person in January at Huguette Labelle Hall, Tabaret building. 

If you encounter an error, send a screenshot through the HR Self-Service Portal: LINK
After logging in, select "Human Resources," click on "Employee Essentials" and submit your issue with the "Employee Card" form.

The University of Ottawa's Card Exchange system provides a secure online process for employee card requests, leveraging Microsoft Azure's advanced security features.

Sensitive information, such as photos and government-issued IDs, is securely stored during the request process and permanently deleted once the card is printed. This ensures privacy, reduces data breach risks, and complies with data protection regulations.

The new card integrates with the student card system and offers more functionality:

• Starting January 2025, new printers will require the employee card for use, replacing Xerox with HP-brand printers for campus-wide access.
• Over the next 18 months, a new building access control system will be introduced. The new card will be required to access locked buildings, classrooms, labs, and offices.