General provisions on teaching spaces
The University’s teaching spaces are available to the whole University community, and none is the exclusive property of a particular faculty, school or department.
Responsibility for allocation of spaces
The allocation of teaching spaces is under the jurisdiction of the provost and vice-president, academic affairs, who delegates this responsibility to the Office of the Registrar.
Co-ordinating preparation of course and examination timetables
The Office of the Registrar is responsible for co-ordinating the preparation of timetables for courses and examinations, and for providing academic units with the necessary guidance to ensure teaching spaces are allocated fairly.
Trading of teaching spaces between faculties
Faculties may agree to trade teaching spaces amongst themselves to address specific needs (for example, due to accommodations or capacity issues). In the event of a disagreement, the final decision rests with the Office of the Registrar.
Delegation of responsibilities
The registrar may delegate the performance of some or all of the duties entrusted to the position through this policy to one or more subordinates.
Exception
No exception may be made to this policy without the written approval of the registrar or the registrar’s delegate.
Review and implementation
The Office of the Registrar is responsible for reviewing and implementing this policy, as well as making recommendations to the Administration Committee on any necessary amendments.
- Approval and amendments
- Any amendments to this policy require the approval of the Administration Committee.
- The Office of the Registrar may establish, amend or rescind procedures for the purpose of implementing this policy, provided that the procedures are consistent with the provisions of this policy and approved by the provost and vice-president, academic affairs.
- Notwithstanding Section 8.1, the secretary-general may amend this policy without the approval of the Administration Committee if such an amendment is necessary to:
- update or correct the name or title of a position, unit, law, regulation, policy, procedure or authority;
- correct punctuation, grammar, typographical errors, revisions to format and other technical revisions, where appropriate, if the correction does not change the meaning of a provision, or make such other correction if it is clear both that an error has been made and what the correction should be;
- correct the form of expression of a provision in French or English to conform with the wording in the other language; or
- make consequential amendments to conform with or arising from another University by-law, resolution, policy or procedure.
v. 2025-08-29