Designation of timetable officers
Each faculty or school shall designate a member of its staff as a timetable officer and inform the Office of the Registrar as appropriate during the annual planning cycle.
Schedule planning
The Office of the Registrar shall establish the schedule and guidelines for allocating teaching spaces as well as preparing examination schedules.
Reporting
According to the established schedule and the guidelines provided, each faculty or school shall enter the information required to allocate spaces and prepare examination schedules.
Processing requests and preparing timetables
Whenever possible, the Office of the Registrar shall consider requests from the faculties and schools to:
- meet capacity and equipment requirements; and
- provide suitable teaching spaces to meet identified accessibility requirements.
Amendments to allocated spaces for courses
Once spaces have been allocated, faculties may make their own changes, subject to space availability.
Amendments to a set examination schedule
Once an examination schedule has been set, any changes to it must be approved by the Office of the Registrar.
Notifying students of examination schedule change
The responsibility for notifying students of any change shall rest with the appropriate faculty or school. Each unit shall use the fastest and most efficient method of communication to provide this notice.
Exception
No exception may be made to this procedure without the written approval of the registrar or the registrar’s delegate.