Individual & Team Activity

We recommend viewing the video individually prior to the meeting or as a team.

Reflect on current practices that are working well for you and as a team. 

For areas of improvement: 

• Focus on moving forward and not on the past
• Offer constructive suggestions for improvement
• Discuss ideas, not individuals
• Give everyone the chance to contribute 

In this step, you will find two activities designed for self & group reflection for recognition and reward.

Activity 1: Individual Recognition 

This first activity reviews the element of peer-to-peer recognition or staff, faculty member and manager recognition. It is important to become aware of one’s preferred method of recognition. In the activity below, it's important to not only recognize outcomes but also recognize effort.

1. Choose one from each of the following pairs as your preference:

2. Complete each of the following:

3. Come up with actions that describe the type of recognition you’d want in the areas you chose.

For example:

4. Once you’ve written down your answers, we recommend you share with your manager to help them learn more about effective recognition for you.

Activity 2: Team Recognition 

In this second activity, it is also important to know how to properly recognize a team. In this activity, brainstorm as many types of recognition you would like to see as a team. Take 2-3 minutes for the group to share their suggestions and reflections on this question:

• How would you like to be recognized as a team?

Vote for the type of recognition and the action with it and ensure it will:

• Be simple and time effective to implement
• Not violate any organizational policies or contracts
• Express the type of appreciation most people want

If you are conducting a virtual meeting, you can use Microsoft Teams to easily create a Word Cloud:

1. Create a meeting in your Outlook calendar
2. Go to your Teams Calendar, expand the meeting invite to full screen
3. Click the + sign, which is located on at top next to Q&A
4. From there, add the ‘Forms’ app and save
5. Click on the 'Polls' tab and choose the option ‘New Poll’
6. Then select 'Word Cloud' and write in your questions

You can get your team going by these examples: Team coffee break; Team lunch; Team activity such as a board game. 

Once the Word Cloud is completed, come up with specific actions that would positively demonstrate each word. Be practical and reasonable. Have a least one action for each word.

Here are some examples: 

• Team coffee break – last Friday of the month we take time as a group
• Team lunch – every quarter we go out for lunch as a team
• Board game time – every month we take time to play a quick board game

When developing your plan, each action should be:  

• Observable: must be able to see or hear it
• Measurable: to which extent it makes a positive difference
• Reasonable: managers need to have the time and resources to do it and must be reasonable for staff and faculty
• Relevant: make sense and everyone can adopt it 

Also consider if the ideas need approval form senior management, need funding you don’t already have, contravene a collective agreement, policy, or contract.  

First, identify the current practices to continue before moving into action. Once you are ready to move into actions, we recommend thinking critically about these actions. Depending on your group size, we suggest groups of 3-4 to allow small group discussion either at a table or in an online breakout room.  See bottom of page for instructions on setting up breakout rooms.     

Preferred 3 actions:  

1. __________________________
2. __________________________
3. __________________________ 

Once those 3 actions have been decided, look for a quick win to start. Have the group vote for the one action you want your leader/team to take. We recommend the criteria be: 

• Be low cost or no cost
• Is relatively easy for the manager/team to adopt now
• Doesn’t violate any uOttawa policies or contracts
• Has the impact you want to have on recognition and reward

Remember, the other ideas can also be considered later by your manager/team! 

Breakout Room Instructions

1. Create a meeting in your Outlook calendar
2. Go to your Teams Calendar, expand the meeting invite to full screen
3. Go to Breakout rooms and select Create rooms.
4. From the dropdown, choose how many rooms you'd like to create.
5. Select Assign participants and choose whether you'd like employees to be assigned to rooms Automatically or Manually
6. As soon as the meeting starts, you can open the breakout rooms

What potential challenges to adopting this action and how might we deal with that? Your current task is to brainstorm potential challenges before they arise. Remember to stay away from discussing individuals or personalities. Your task is to come up with constructive and helpful ideas to support the success of the action.