The Faculty of Engineering’s Undergraduate Office approves and manages deferred final exams of students for all undergraduate engineering courses: CEG, CHG, CSI, CVG, ELG, GNG, ITI, MCG, MGB and SEG.
To defer a final exam in an engineering course, you must submit the original supporting documentation (i.e. medical certificate bearing the date of the absence, death certificate, etc.) within five business days of the exam date, except if extenuating circumstances prevent you from doing so.
Any extenuating circumstances must be documented. Original documents must be delivered to the Undergraduate Academic Advisor at SITE Building, room 1020 (800 King-Edward Avenue).
All deferred final exams for engineering courses will take place during the deferred exam period. The specific dates are found in the university calendar’s Important dates and deadlines.
For students who are graduating in June, if you want to defer one of your exams, please note that the deferred exam period will take place in July and you will no longer be eligible to graduate in June. The next convocation will be in the Fall.
In general, we will only accept to defer an exam for the following reasons:
- Two exams on the same date and at the same time
- Three final exams scheduled within four consecutive exam blocks.
Take-home exams and final projects are not considered within the exam conflicts listed above.Travel, employment and misreading the examination schedule are not acceptable reasons for deferring an exam.
Please notify your faculty at least seven business days prior to the first exam in conflict. The faculty will look at the situation and will decide which exam needs to be deferred.
COVID-19 Absence Self-declaration Form
The University provides this self-declaration form for you to complete if you cannot write an exam, submit an assignment on time, or attend a mandatory lab because of COVID-19. With this self-declaration form, you do not need a medical certificate.
Please note that this form is for COVID-19-related absences only. If you are absent for other medical reasons, please refer to Academic Regulation 9.5. Also note that this form does not apply to clinical placements in the Faculty of Health Sciences, undergraduate medical doctorate courses, the postgraduate medical education program, civil and common law courses, or any CO-OP and Faculty of Education work term placements.
You must complete and submit the form found on the COVID-19 website within 5 business days of your absence or your assignment deadline. Please complete one form for each day you are absent. You must also notify your professor as soon as possible if special arrangements must be made.
Medical reasons that must be justified
If you miss a final exam due to illness, please refer to Academic Regulation 9.5.1 d which governs medical certificates. The key points are the following:
- If you fall ill on the day of the exam, it is essential that you notify the faculty and submit a medical certificate bearing the date of the absence within five (5) working days of the examination date, except if extenuating circumstances prevent them from doing so; these circumstances must be documented.
- Medical certificates retroactively covering the date of the final exam or medical certificates presenting an inconclusive diagnosis will not be accepted.
- If you choose to write a final exam despite having a medical certificate, you cannot claim illness to request a deferred exam or a revised mark.
Death of a member of immediate family
Justified by an original death certificate or an obituary notice.
Non-engineering final exam deferrals
Please contact the faculty in question and/or the professor.