MS Forms

Use case

Create forms, quizzes and questionnaires.

Not recommended for

Using Forms for personal use.

Naming conventions

Not applicable - ensure meaningful title.

FIPPA

The Freedom of Information and Protection of Privacy Act (FIPPA) applies to forms and employees must search all information under their control, including notes created or shared. Contact [email protected] if you have any questions.

Retention period

Completed form must be exported or data must be extracted and filed in a shared repository such as shared drives, Docushare or SharePoint. Follow University of Ottawa Retention Schedule.

Forms best practices

Tips

Be mindful where you are saving your completed forms and who has access to it, especially if you are collecting personal and/or confidential information. If you are collecting personal information, a notice of collection is required.

Please contact the Access to Information and Privacy Office for creating original collection notices.

Information management best practices

• What to keep (PDF, 216 KB)
• Information disposal (PDF, 232 KB)
• Naming convention for documents (PDF, 150 KB)
• Personal information (PDF, 227 KB)
• Information Management Handbook (PDF, 370 KB)

Embed Forms into a webpage

Forms can be easily embedded into web pages via the embed code provided in the Send tab in the upper-right hand corner of the Forms page.