By accepting admission to a mandatory co-op program, I acknowledge that co-op is an integral and required component of my program of study and that my participation in the program is governed by the Regulations and Procedures Governing Co-operative Education Programs.

I understand that my participation in the co-op program, including my eligibility to begin the co-op placement process, is contingent upon maintaining good academic standing, as determined by my faculty or program of study.

Academic Commitments

I acknowledge that I must follow the approved work/study sequence for my mandatory co-op program and that this sequence, including the number and timing of work terms, has been approved by my faculty and by the Senate of the University of Ottawa. I understand that the work/study sequence may be modified only in exceptional circumstances and only with the written approval of the Co-op Office, in accordance with co-op regulations.

I agree to maintain full-time registration during each scheduled study term, in accordance with my program requirements (a minimum of 12 credits at the undergraduate level or 6 credits at the graduate level).

If I have been admitted to the program with advanced standing, I agree to continue fulfilling all registration requirements applicable to students enrolled in mandatory co-op programs.

I understand that I am required to maintain good academic standing, as defined by my faculty or program of study, and that failure to meet academic requirements may result in academic probation or withdrawal from the program, in accordance with university academic regulations. I acknowledge that there is no separate academic probation process specific to co-op.

I understand that, during a work term, I may enrol in one evening or asynchronous course, provided that such enrolment does not interfere with work obligations and does not compromise my fulltime registration status in required study terms. I acknowledge that I am not permitted to enrol in courses with daytime or inperson components during a work term.

I authorize the Co-op Office to register me in the required Professional Development course (COP100) during the academic term or terms preceding my first co-op work term.

I acknowledge that completion of a mandatory professional development course is required prior to my first co-op work term.

For most mandatory co-op programs, this requirement is fulfilled through the Professional Development course (COP100), which includes mandatory modules delivered through Brightspace and mandatory components offered in person and virtually.

I understand that successful completion of this course is intended to prepare students for effective participation in the co-op placement process.

For students in Software Engineering, this requirement is fulfilled through the course Professional Communication and Responsibility (SEG 2900). I understand that enrolment in SEG 2900 is administered by the Faculty of Engineering and that successful completion of this course is required prior to participation in the co-op placement process.

I authorize the Co-op Office to register me in the required workterm courses during each work placement.

I agree to submit all required workterm reflective reports by the deadlines published in the Student Academic Calendar and to comply with the workterm report guidelines. For work terms lasting 8 or 12 months, I agree to submit a report at the end of each four month period.

Work Term Placement Commitments

I acknowledge that it is my responsibility to regularly consult the Co-op Office website and official Co-op communications for information related to deadlines, instructions, and required actions during the placement process.

I agree to comply with all deadlines established by the Co-op Office, including deadlines related to job applications, interviews, job offers, and placement activities.

I agree to attend all scheduled interviews and remain available throughout the co-op placement process, as directed by the Co-op Office.

I authorize the Co-op Office to submit my résumé, academic transcript, and other required application materials to prospective co-op employers. I further authorize the verification of information provided in my résumé and during interviews. I understand that misrepresentation, omission of facts, or false statements may result in the cancellation of a placement or consideration for employment and may lead to academic consequences, including the assignment of a failing grade for the workterm course, in accordance with the Co-op Regulations and Procedures.

If an interview or position requires a security clearance, I authorize the Co-op Office to share the necessary information with the employer to allow the security clearance process to begin.

Commitment to Job Offers

I understand that acceptance of a job offer through the co-op placement process constitutes a binding commitment to the employer and to the Co-op Office.

Upon accepting a job offer, I agree that I must:

I understand that this commitment applies even if employment-related steps still need to be completed (employment contract, issuance of a security clearance, completion of employer onboarding processes, etc.). 

I acknowledge that accepting a job offer and subsequently declining the position, pursuing or accepting another employment opportunity, or withdrawing from a work term without the approval of the Co-op Office constitutes a violation of co-op regulations and will result in a failing grade for the workterm course, in accordance with the Co-op Regulations and Procedures.

I understand that successful completion of the minimum number of co-op work terms required by my program of study is a condition for graduation. I acknowledge that failure to complete the required number of work terms may result in ineligibility to graduate from my program of study, even if other academic requirements have been met.

Professional Conduct During the Work Term

During a co-op work term, I agree to:

I acknowledge that scheduled University break periods (e.g. Reading Week) do not apply during work terms and that I am expected to work fulltime for the full duration of the work term, as agreed with the employer.

Co-op Fees and Compliance with Regulations

I acknowledge that participation in a mandatory co-op program requires the payment of mandatory co-op fees, as set by the University and announced annually by the Office of the Registrar.

I further acknowledge that participation in the mandatory Co-op Program is governed by the document entitled Regulations and Procedures Governing Mandatory Co-operative Education Programs, and I agree to comply with all co-op rules, requirements, and procedures set out therein.