Information for residents and clinical fellows:
Medical notes are only required for medical leave beyond seven (7) days.
Residents are expected to communicate with their program administrator:
That they will be away on medical leave and;
The anticipated duration of their leave.
Residents must provide a copy of their medical notes to the Office of Learner Support and Accommodation via email at [email protected]
Residents are responsible for providing the OLSA and program administrator with an update on the status of their leave well in advance, as per the policy, before their expected return date. Please refer to this timeline for more information.
Medical Leave Length | Medical note due & Notify Program | Medical note due for Extension |
8–29 working days | within 10 working days from start of leave | at least 5 working days before leave end |
30 days–6 months | at least 10 working days before the end of leave | at least 10 working days before the end of the medical leave |
6–12 months | at least 4 weeks before end of leave | at least 4 weeks before end of leave |
>12 months | at least 6 weeks before end of leave | at least 6 weeks before end of leave |
Information for program administrators:
The Office of Learner Support and Accommodation (OLSA) will confirm receipt of the medical note with the PGME office within 48 hours of it being submitted.
PGME will notify the program of the details of the leave.
Program administrators must complete a status change form and submit it to PGME if not already done so.
General information:
All updates regarding the leave status will be communicated by the Office of Learner Support and Accommodation directly to the PGME office, which will notify the program.
NOTE – The University and the OLSA are closed during the holiday break. Medical notes submitted during this time will be processed when the office returns in the new year.