Students are responsible for familiarizing themselves with and complying at all times with all applicable policies, standards, guidelines, and regulations.

Pharm.D. Program Regulations

The complete set of guiding principles and expectations for all students enrolled in the Doctor of Pharmacy (Pharm.D.) program is available on the Regulation on the Undergraduate Doctor of Pharmacy (PharmD) Program page .

Placement Duration and Hours

Students are expected to complete 35 hours per week at their rotation site over a four-week period (140 hours total). Rotation schedules should generally not exceed 7 hours per day, except in exceptional circumstances. Most of this time should be devoted to direct patient care activities.

Students are also expected to dedicate an additional 5 to 10 hours per week, outside of their scheduled rotation hours, to preparing for the following day's activities, engaging in self-directed learning, documenting and following up on patient care interventions, and completing and submitting placement-related assignments.

Students are entitled to one 30-minute meal break each day at a time that is appropriate to the workflow of the practice site.

Absences

Attendance at all in-person clinical rotations is mandatory.

Students must notify the Pharm.D. experiential education administration of any absence as soon as possible and before the start of their scheduled shift. Failure to comply with this requirement may affect the student's professionalism assessment and overall placement grade.

All absences including planned, unplanned, and unauthorized absences will be documented and monitored. For each absence, students must complete and submit the University of Ottawa Declaration of Absence Form.

The Clinical Placement Risk Management Office of the Faculty of Medicine is responsible for verifying that students meet all required compliance requirements to safely enter placement settings.

For more details and access to the required forms, please visit the Program Requirements page.

• Forms to Complete

• Authorization to Release Information
• N95 Mask Fit Testing
• Immunization

Your immunization status must remain up to date at all times. You may be required to receive additional vaccines in order to access different placement settings. These requirements help ensure your safety, as well as the safety of patients, their families, and other healthcare workers.

• Criminal Record Check

You must provide a criminal record check. This process may need to be repeated during your studies in order to access certain placement settings.

• Cardiopulmonary Resuscitation (CPR) Certification

You must successfully complete a CPR course before beginning your first placements. You are also responsible for keeping your CPR knowledge and skills up to date throughout your academic journey. For more information, please consult the Injection and First Aid Training Requirements page of the Ontario College of Pharmacists.

• Registration with the Ontario College of Pharmacists

In accordance with the requirements of the Ontario College of Pharmacists, students enrolled in an accredited pharmacy program must register with the College in order to complete their placements, even if these rotations take place outside Ontario. Please consult the Supporting Documentation for Registration page to identify the documents that must be submitted with your application.   

Each student will be assigned to a specific clinical rotation site. Priority will be given to clinical placement sites that serve Francophone minority populations. The Doctor of Pharmacy program has final authority in selecting clinical placement sites based on site availability and accreditation status.

Please note that, due to the limited number of placement opportunities available near campus, the School of Pharmaceutical Sciences cannot guarantee that all students will be assigned a placement site close to their residence. Travel time may be up to 90 minutes. Students are responsible for arranging their own transportation and accommodation during their placements.

Students are expected to complete and comply with the specific requirements of their placement site, as well as those of the province in which the placement takes place. These requirements apply before, during, and after the placement.

If a student encounters difficulties meeting these requirements, they must contact the external placement coordinator as soon as possible.