Knowledge Synthesis Services (Health Sciences and Medicine)

Due to the high volume of requests for knowledge synthesis services in the areas of medicine and health sciences, all new requests are currently being added to a waiting list. Estimated wait time is approximately six weeks, at which time a Research Librarian will contact you to discuss your request. Thank you for your understanding in this matter.

The Library offers knowledge synthesis services to members of the University of Ottawa community, including students, faculty members, researchers, and staff in health sciences and medicine. With an increase in the number of requests for knowledge synthesis services involving librarians over the last several years, guidelines have been implemented to ensure that expectations of both researcher(s) and librarian(s) are met. There is no cost for these services.

With a strong dedication to enriching the student experience at the University of Ottawa, the Library firmly believes in teaching students the skills needed to enhance their research, leading towards independent researchers.  Students can book an individual consultation for knowledge synthesis projects with the Research Librarian for their discipline.

Tiered Service Model (Faculty Only)

Acknowledgement (Tier 1) Co-authorship (Tier 2)
  • Initial meeting conducted.
  • Review the consultation form, determining the scope of the project (e.g., systematic review, scoping review, etc.).
  • Identification and suggestion of other databases to researchers for translating search.
  • Advise on citation management tools.
  • Initial meeting conducted.
  • Review the consultation form, determining the scope of the project (e.g., systematic review, scoping review, etc.).
  • Develop a draft search strategy in a single database.
  • Identification and suggestion of other databases to user for translating search.
  • Advise on citation management tools.
  • Translation and execution of searches into other databases.
  • Removal of duplicates.
  • Provide guidance on searching the grey literature and/or hand searching.
  • Writing of the methods section and search strategies.

The Library is pleased to work collaboratively with faculty members and researchers on all types of knowledge synthesis reviews, and can contribute expertise as follows:

  • Consultation and guidance for developing search strategies.
  • Creation, development, and execution of search strategies.
  • Consultation and support with citation managers and library-supported systematic review software, including importing and exporting from databases, and removing duplicates.
  • Consultation and support for searching the grey literature.

Faculty members will be required to fill out the Knowledge Synthesis Service Level Agreement.

Principal Investigators requesting the collaboration of a librarian will:

  • Fill out the consultation request form.
  • Extend authorship rights to the librarian based upon criteria provided in the Tiered Service Model, in accordance with the International Committee of Medical Journal Editors (ICMJE) for defining the roles and responsibilities of authors and contributors.
  • Assemble the research team prior to meeting with the librarian.
  • Provide the librarian a draft of their protocol prior to meeting with the librarian.
  • Provide the librarian with key citations for their review prior to meeting with the librarian.

The following services are not provided:

  • Data entry or editing.
  • Data clean-up, data verification or analysis.
  • Screening for title/abstract or full-text articles.
  • Execution of searching the grey literature.
  • Article retrieval in any format.
Eligible projects Not eligible projects

Projects must be faculty-led projects, and can be:

  • Systematic reviews
  • Scoping reviews
  • Rapid reviews
  • Any knowledge or protocol-driven evidence synthesis

The following projects are not eligible:

  • Student assignments
  • Student research projects
  • Theses or dissertations
  • Evaluation or peer review of search strategies
  • Mediated literature reviews

Disclaimers

Requests for literature search support are provided on a first come, first served basis, and are subject to librarian availability. Due to the in-depth and time-intensive nature of this work, requests may be put on a waitlist. The Library staff in health sciences and medicine will discuss timelines and delivery dates before any work commences.

As projects evolve, the librarian retains the right to change tiers to accurately reflect the nature of the work being conducted, and to refuse co-authorship. Upon publication of the article, the acknowledged or co-author librarian will be provided with a copy of the published manuscript.

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