Appointment

The incumbent is appointed by the dean on the recommendation of the Faculty Council, with the support of the vice-dean, Francophone affairs.

Term of position

Five years (renewable once)

Supervisor

This position reports to the dean through the vice-dean, Francophone affairs.

Mandate

The assistant dean, Francophone affairs, supports the vice-dean, Francophone affairs, in implementing the strategic directions for Francophone Affairs at the University of Ottawa Faculty of Medicine.

The incumbent acts as a catalyst to promote the coherence, integration and advancement of initiatives related to the Francophonie, particularly in the areas of academic development, pedagogical innovation and research in French-language medical education.

Description of portfolio/responsibilities

Strategic role and integration

• Support the vice-dean, Francophone affairs, in implementing the strategic directions and priorities for Francophone Affairs.
• Serve as a strategic meeting point to support the coherence, alignment and complementarity of Francophone initiatives undertaken by the directors and sub-roles.
• Contribute to the analysis of cross-cutting issues, the identification of risks and opportunities, and the development of strategic recommendations.
• Supervise pillar directors by providing strategic guidance, ongoing support and monitoring of objectives and performance.

Academic and faculty development

Recruitment, outreach and recognition pillar

• Provide strategic support on efforts to promote the recruitment, retention, progression and development of Francophone faculty members.
• Contribute to discussions and the creation of mentoring, coaching and academic development initiatives, but with no operational management duties.
• Provide strategic oversight to the relevant directors and officials involved in the recruitment, outreach and recognition pillar.
• Conduct strategic monitoring of Francophone learners’ changing needs, and recommend any necessary changes to Faculty bodies.
• Support initiatives aimed at strengthening the influence and engagement of Francophone students in the Faculty and in partner organizations.
• Contribute to efforts to recruit and retain Francophone faculty members in order to support the development and vitality of the Faculty’s Francophonie.
• Promote recognition of the academic, pedagogical and scholarly contributions of Francophone faculty members and students.

Teaching and academic development

• Provide strategic oversight for the French-language teaching and academic development pillar.
• Provide strategic support on teaching and academic development activities in French, including reflection and knowledge dissemination.
• Guide and support the directors’ education innovation initiatives within the pillar.

Francophonie promotion pillar

• Provide strategic oversight for the Francophonie promotion pillar, including initiatives related to thematic projects, innovation and Francophone student recruitment.
• Guide and support the work of the directors involved in this pillar to ensure the coherence and impact of initiatives, and their alignment with the Faculty’s Francophone mission.

Strategic program support

• Support the directors involved in maintaining and developing French-language training pathways at the undergraduate level and in the PharmD program, with a view to ensuring consistency and complementarity.
• Contribute to the identification of emerging French-language training needs, in line with Faculty, University and community priorities.
• Support the vice-dean, Francophone affairs, in strategic reflection on the development, optimization and expansion of French-language programs and pathways, including French-language residency programs and programs for physicians trained abroad.
• Promote the coherence and alignment of program development initiatives spearheaded by the various directors and Faculty bodies.
• Contribute to the development of foundational frameworks, models and proposals, but with no involvement in operational program management or final decision-making.
• Provide strategic analysis and recommendations to the vice-dean, Francophone affairs, to inform program development decisions.

Liaison and targeted representation

• Support the vice-dean in liaison and representation activities, particularly with institutional and clinical partners.

Other duties

• Participate in teaching, mentoring and academic outreach activities as required and as time permits.
• Participate in teaching, mentoring and other educational activities in line with the portfolio.
• Carry out any other duties assigned by the vice-dean, Francophone affairs, in connection with the role.

Expected workload

Two days per week

Education and other requirements

• MD, PharmD or PhD
• Master’s degree in medical education or a related field — an asset
• Knowledge of the Faculty of Medicine’s programs as well as their structures and issues
• Knowledge of health-care issues affecting Francophone minority communities
• Knowledge and appreciation of the diversity of the Francophonie in Ontario, across Canada and abroad
• Strong organizational, strategic planning and project management skills
• Leadership skills that bring people together and motivate them, and teamwork skills
• Excellent oral and written communication skills
• Experience in senior positions in an academic or health-care environment
• Proven experience in mentoring and coaching, and ability to foster the professional development of Faculty members
• Cutting-edge expertise in education, including knowledge of innovative pedagogical approaches and interpersonal, communication and organizational education technologies, as well as leadership expertise
• Excellent command of French and active knowledge of English
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• Faculty Wellness Advisory Committee
• Curriculum Committee
• Montfort–Faculty of Medicine liaison committee
• Faculty Council
• EDI Advisory Committee
• Delegate for the vice-dean at the Undergraduate Education Executive Committee and the Clerkship Committee
• Delegate for the vice-dean, Francophone affairs, at committees as needed

Reporting

An annual report detailing activities carried out, results achieved and avenues for improvement will be submitted to the vice-dean, Francophone affairs.

*At the rank of assistant, associate or full professor

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Supervisor

Vice-dean, Francophone affairs

Mandate

The director of continuing medical education (CME) at Francophone Affairs is responsible for planning, organizing, implementing and developing the Faculty of Medicine’s French-language CME programs to ensure coherent, relevant and high-quality programming that meets the needs of Francophone health-care professionals in Canada.

This work is conducted in the spirit of institutional leadership, strategic partnership development and continuous improvement, contributing to the Faculty’s influence and fulfilment of Francophone Affairs’ mission.

The position is part of a long-term approach to structuring the operations of Francophone Affairs.

Description of portfolio/responsibilities

Strategic leadership on CME in French

• Provide strategic oversight for CME in French, in line with the mission, priorities and directions of Francophone Affairs and the Faculty of Medicine.
• Set out major annual and multi-year directions for CME in French, drawing on analysis of the perceived and unperceived needs of Francophone health-care professionals.
• Help to develop the institutional vision for CME in French as a driver of social accountability, quality of care and academic influence.

CME structure, governance and planning

• Develop and oversee annual planning for CME in French (approximately 15 activities per year), ensuring consistency, complementarity and prioritization of activities based on strategic directions, available resources and emerging issues.
• Provide academic governance for CME activities, including identification of educational objectives, content quality and alignment with accreditation standards.
• Collaborate with the Faculty of Medicine’s Office of Continuing Professional Development and the Centre for Innovation in Medical Education (CiMED) to identify shared themes and objectives in medical education and faculty development.
• Work with the Faculty’s Office of Continuing Professional Development to obtain course accreditation for participants.

Partnerships and institutional positioning

• Establish, maintain and consolidate strategic partnerships at the provincial and national levels, including with the Consortium national de formation en santé (CNFS), Médecins francophones du Canada and other key partners.
• Represent the Faculty of Medicine within bodies and committees, and for initiatives involving CME in French at the national level.
• Contribute to the Faculty’s institutional positioning and influence as a key player in CME in French within Canada.
• Work with the Office of Continuing Professional Development, through the vice-dean, to:
  • promote continuing education programs in both portfolios and contribute to their development
  • target strategies to further the delivery of CME programs for Francophone professionals, patients and members of the public
  • implement tools and processes to improve CME activities
  • obtain the required accreditations

Implementing, leading and supervising activities

• Lead CME activities or, where appropriate, provide qualified facilitators.
• Recruit and support speakers capable of delivering high-quality training in French, in line with defined themes and objectives.
• Help to obtain and maintain accreditation for CME activities.
• Seek out and recruit sponsors, in co-operation with the relevant teams, to ensure that activities are viable.

Quality, innovation and continuous improvement

• Propose and implement innovative approaches to CME to meet the evolving needs of Francophone health-care professionals.
• Analyze evaluations of CME activities and implement a continuous improvement process for them.

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment, and support the University’s Francophonie and bilingualism objectives.

Expected workload

One day per week

Education and other requirements

• MD, PhD or equivalent medical degree
• Knowledge of accreditation and program design standards
• Excellent communication and teamwork skills
• Good understanding of quality assessment and improvement
• Leadership and project management skills
• Commitment to inclusion, diversity and equity
• Data-driven decision-making
• Strong interest in CME in French and promoting programs for Francophone minorities
• Demonstrated leadership
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Chair the Francophone Affairs CME scholarly committee and ensure it runs smoothly
• Francophone Affairs Executive Committee 
• Chair the scholarly committee for the hospitalist update, and sit on the scholarly committee for the annual Bal de Neige French-language medical symposium, held in co-operation with Médecins francophones du Canada
• Continuing Professional Development Steering Committee

Reporting

• Provide regular updates to the vice-dean to ensure consistency across the Faculty of Medicine’s educational portfolios.
• Prepare, as required, summary reports for the Faculty Council and/or the Office of the Dean, highlighting achievements, recognition and new priorities.
• An annual report detailing activities carried out, results achieved and avenues for improvement will be submitted to the vice-dean, Francophone affairs.

*At the rank of lecturer or of assistant, associate or full professor

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Supervisor

Vice-dean, Francophone affairs

Mandate

The Faculty director, Consortium national de formation en santé (CNFS), provides Faculty-wide leadership, consistency and alignment for clinical and training activities conducted in the CNFS stream of the medical program, under the leadership of Francophone Affairs at the Faculty of Medicine.

The incumbent works closely with the Undergraduate Medical Education team to ensure that CNFS stream activities are incorporated into the medical education program and that students admitted through the CNFS stream are properly supported throughout their studies.

In this role, the incumbent is supported by two regional sub-branches (eastern and western), each led by a CNFS Faculty lead, who is responsible for implementing the CNFS clinical and training activities in that region.

If only one Faculty lead position is filled, that lead will cover all duties for both regions, in line with the directions set by the CNFS Faculty director.

The position is part of a long-term approach to structuring the operations of Francophone Affairs.

Description of portfolio/responsibilities

Leadership and coherence within the CNFS program

• See to the overall coherence of CNFS clinical and training activities in the Faculty.
• Translate Francophone Affairs and CNFS directions into clear priorities for the regional sub-branches.
• Harmonize practices, processes and standards between the eastern and western regions.
• Maintain regular working relations with Undergraduate Medical Education officials, including the pre-clerkship and clerkship directors, to ensure alignment of clinical activities, educational activities and accreditation requirements.

Supervision of Faculty leads

• Support the development of the CNFS Faculty leads (eastern and western) in the performance of their duties. Clarify the roles, responsibilities and areas of activity of each sub-branch.
• Promote collaboration, expertise-sharing and information flow between the regions.
• Act as arbitrator for cross-cutting or cross-regional issues.
• If only one Faculty lead position is filled, the incumbent will cover all duties for both regions.
• Ensure that activities are consistent with the directions set by the CNFS Faculty director.

University relations and representation

• Represent the CNFS, at the Faculty level, within relevant bodies.
• Maintain significant relations with University and national partners linked to the CNFS.
• Contribute to targeted recruitment activities for the CNFS.
• Position the CNFS as a strategic driver for Francophone Affairs in the Faculty of Medicine.

• Program assessment and accountability

• Oversee evaluation of the CNFS program and analysis of its impact.
• Validate annual reports produced by the regional sub-branches.
• Produce an annual summary for the vice-dean, Francophone affairs, highlighting:
  • significant developments
  • cross-cutting issues
  • strategic avenues for improvement

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment and support the University’s Francophonie and bilingualism objectives.

Expected workload

One day per week

Education and other requirements

• MD, PhD or equivalent medical degree
• Knowledge of accreditation and program design standards
• Excellent communication and teamwork skills
• Good understanding of quality assessment and improvement
• Leadership and project management skills
• Commitment to inclusion, diversity and equity
• Data-driven decision-making
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Strong interest in continuing medical education in French and promoting programs for Francophone minorities
• Good knowledge of issues related to medical education in French in minority communities — an asset
• Experience as a former CNFS student — an asset
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• CNFS Student Committee
• CNFS Executive Committee

Reporting

An annual summary of CNFS activities will be submitted to the vice-dean, Francophone affairs. It will include a cross-cutting analysis of impacts and strategic recommendations. Any contributions required as part of the accreditation process for the CNFS stream of the medical program will also be identified.

*At the rank of lecturer or of assistant, associate or full professor

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Supervisor

Vice-dean, Francophone affairs

Mandate

The director, teaching and academic development, provides leadership on education in French for Francophone Affairs.

The incumbent oversees the quality, consistency and development of training programs in French, including continuing professional development and strategic educational initiatives at Francophone Affairs.

The incumbent also acts as a strategic reference on the development of teaching in French and contributes to the governance, prioritization and alignment of initiatives with the directions of the Faculty of Medicine, the University of Ottawa and the Consortium national de la formation en santé (CNFS).

Description of portfolio/responsibilities

Strategic direction and educational vision

• Define and update strategic directions for teaching and academic development in French.
• Ensure that pedagogical initiatives align with Faculty and University priorities as well as CNFS directions.
• Identify emerging issues in medical education, and inform the development of new initiatives.

Governance and coherence of the training continuum

• Ensure the coherence of training courses in French, including continuing professional development and strategic educational initiatives.
• Ensure that existing initiatives complement each other and are optimized.
• Contribute to governance and decision-making processes involving educational development at Francophone Affairs.
• Collaborate with the Faculty of Medicine’s Office of Continuing Professional Development and the Centre for Innovation in Medical Education (CiMED) to identify shared themes and objectives for medical education and faculty development.

Strategic guidance on teaching portfolios

• Provide strategic oversight for portfolios under the teaching and academic development pillar, including:
  • continuing professional development (CPD)
  • the Patients Involved in the Education of Health Professionals (PIEPS) program
• Clarify directions, priorities and expectations for portfolio managers.
• Support the development and sustainability of initiatives within the purview of the position, but without direct operational management duties.

Development of training programs

• Assess the range and evolution of major programs.
• Communicate with education specialists to ensure that content is updated regularly.
• Act as a subject-matter expert and, if necessary, instructor in teacher training courses for clinicians.

Teaching quality and continuous improvement

• Ensure the overall quality of training activities in French.
• Promote the integration of innovative teaching practices based on best practices in health education.
• Provide strategic co-ordination with key educational leaders and experts to ensure program excellence and consistency.

Representation and institutional collaboration

• Represent Francophone Affairs within specific University committees and bodies.
• Collaborate with program directors, Faculty units, and University and national partners.
• Contribute to the positioning and influence of Francophone educational leadership.

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment and support the University’s Francophonie and bilingualism objectives.

Expected workload

One day per week

Education and other requirements

• MD, PhD, PharmD or equivalent medical degree
• Experience and expertise in leading teams
• Strong interest in medical education and promoting programs for Francophone minorities
• Master’s degree in education — an asset
• Demonstrated leadership
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• CiMED

Reporting

An annual report detailing activities carried out, results achieved and avenues for improvement will be submitted to the vice-dean, Francophone affairs.

*At the rank of lecturer or of assistant, associate or full professor

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Supervisor

Vice-dean, Francophone affairs

Mandate

The director, Francophonie promotion, provides strategic, institutional and organizational leadership for initiatives promoting the Francophonie in the Faculty of Medicine.

The incumbent is responsible for determining directions, strategic alignment and governance for portfolios related to thematic projects, innovation and language quality in order to support the influence, credibility and sustainable development of French-language programs.

Description of portfolio/responsibilities

Strategic leadership and vision

• Define and implement an integrated vision for the promotion of the Francophonie throughout the Faculty of Medicine.
• Ensure that promotional initiatives align with:
  • Faculty priorities
  • institutional directions
  • requirements of funding agencies and strategic partners
• Position Francophonie promotion as a key driver of educational and institutional development.

Portfolio governance and oversight

• See to the governance and coherence of portfolios related to promotion of the Francophonie.
• Manage, supervise and support the heads of:
  • thematic projects and engagement
  • innovation (including the Innova AF initiative)
  • language quality
• Identify priorities, expectations and strategic directions for the portfolios.
• Promote close, complementary collaboration between the heads.

Assessment and continuous improvement

• Provide strategic management of Francophonie promotion initiatives.
• Receive, analyze and assimilate the heads’ annual reports.
• Make strategic recommendations to further portfolios and initiatives.
• Ensure the continuous improvement of promotion activities, in line with best practices and University priorities.
• Support overall accountability for promotional initiatives.

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment and support the University’s Francophonie and bilingualism objectives.

Expected workload

One half-day per week

Education and other requirements

• MD, PhD, PharmD or equivalent medical degree
• Strong interest in promoting programs for Francophone minorities
• Knowledge of accreditation and program design standards
• Excellent communication and teamwork skills
• Good understanding of quality assessment and improvement
• Leadership and project management skills
• Commitment to inclusion, diversity and equity
• Data-driven decision-making
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• Strategic committees related to Francophonie promotion, as required

Reporting

An annual report detailing directions, activities and achievements with respect to promotion of the Francophonie will be submitted to the vice-dean, Francophone affairs.

*At the rank of lecturer or of assistant, associate or full professor

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Immediate supervisor

Vice-dean, Francophone affairs

Mandate

The director, external relations, is responsible for the strategic development, organization and institutional alignment of external relations for Francophone Affairs at the Faculty of Medicine.

Working from a whole-of-Faculty perspective (MD, PharmD, graduate studies, departments and hospitals), the incumbent helps define and inform external relations initiatives in French at the local, regional, national and international levels. The incumbent also acts as a strategic link between the vision on academics and the Francophonie and the implementation of that vision by the relevant institutional units.

Description of responsibilities

External relations and strategic partnerships

• Contribute to identification, organization and direction work for external relations at Francophone Affairs.
• Support the development of external collaborations aligned with the Faculty of Medicine’s pedagogical and Francophonie priorities.
• Align external relations initiatives with a coherent, integrated, whole-of-Faculty vision.

Experiential learning activities in French

• Contribute to strategic thinking and pedagogical structuring related to experiential learning activities in French locally, regionally, nationally and internationally.
• Ensure that activities are aligned with priorities for the MD, PharmD and graduate studies programs.
• Work with the relevant units to ensure the pedagogical, language and institutional coherence of activities supported by Francophone Affairs.

Institutional linkage and co-ordination

• Ensure alignment between Francophone Affairs, program directors and the institutional units responsible for internationalization and global health.
• Facilitate the transition between the strategic design phase of initiatives and their operational implementation by the relevant teams.
• Ensure roles and responsibilities are clear to prevent duplication.

Major projects and sustainability

• Contribute to the strategic co-ordination of major external relations projects, including French-language international placement projects (in Benin, France, etc.).
• Support international projects (Mérieux).
• Support the project in Benin.
• Participate in the development of tools and terms of reference to ensure the sustainability, continuity and transferability of initiatives.
• Support documentation of processes and best practices.

Outreach and funding

• Contribute to activities promoting outreach and visibility for external relations at Francophone Affairs.
• Serve as academic lead on projects funded by external partners, including the Fondation Mérieux.
• Assist with preparation and follow-up work for funding applications involving external relations.

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment and support the University’s Francophonie and bilingualism objectives.

Expected workload

Two days per month

Education and other requirements

• MD, PhD, PharmD or equivalent medical degree
• Strong interest in global health and the creation of placement opportunities in French-speaking communities abroad
• Demonstrated leadership
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• International and Global Health Office (IGHO)

Reporting

An annual report detailing activities carried out, results achieved and avenues for improvement will be submitted to the vice-dean, Francophone affairs.

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Supervisor

Vice-dean, Francophone affairs

Mandate

The director, medical education research in French, provides strategic leadership to ensure the development, promotion and influence of medical education and teaching research in French at the Faculty of Medicine.

The incumbent will organize, support and promote research initiatives on medical education in French; facilitate the funding and dissemination of this research; and ensure that the Francophonie has a significant presence and makes significant contributions as part of reflections and directions on medical education in the Faculty.

Description of portfolio/responsibilities

Research development and leadership

• Promote, initiate and direct research projects on medical education and teaching in French, in co-operation with internal and external partners.
• Support teams of faculty members and clinician educators in developing medical education research projects that can be conducted and disseminated in French.
• Ensure projects align with Faculty and University priorities.

Project funding and support

• Explore, identify and promote relevant funding opportunities for research on medical education and teaching in French.
• Support the preparation of grant applications in co-operation with project teams.
• Contribute to the diversification of funding sources supporting research on education in French.

Faculty research collaboration

• Work with the research and innovation office to promote the development, recognition and dissemination of medical education research conducted in French at the Faculty of Medicine.
• Contribute to institutional discussions aimed at strengthening the inclusion of the Francophonie in Faculty research activities.
• Act as a resource person for issues related to medical education research in French.

Contribution to medical education directions

• Participate actively in strategic reflections and initiatives on medical education at the Faculty of Medicine.
• Ensure that the Francophonie has a significant presence and makes significant contributions during the implementation of research directions and projects on medical education and teaching.
• Promote the integration of medical education research outcomes into educational practices and initiatives.

Knowledge dissemination and mobilization

• Promote the dissemination of knowledge stemming from the Faculty’s medical education research in French, both internally and externally.
• Help promote activities carried out as part of Francophone Affairs initiatives.
• Contribute to the Faculty of Medicine’s reputation for medical education research and innovation in French.

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment and support the University’s Francophonie and bilingualism objectives.

Expected workload

One half-day per week

Education and other requirements

• MD, PhD, PharmD or equivalent medical degree
• Relevant experience in teaching or in researching medical education or teaching
• Significant interest in education research in French and Francophone minority communities
• Ability to work collaboratively in complex environments
• Leadership, intellectual rigour and excellent ability to engage people
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• Sit on the following committees:
  • Journées Montfort
  • ISM
  • Research Office
• Other committees related to research and medical education

Reporting

An annual report detailing activities carried out, results achieved and avenues for improvement will be submitted to the vice-dean, Francophone affairs.

*At the rank of lecturer or of assistant, associate or full professor

Appointment

The incumbent is appointed by the dean on the recommendation of the vice-dean, Francophone affairs.

Term of position

Three years (renewable once)

Supervisor

Vice-dean, Francophone affairs

Mandate

The director, recruitment, outreach and recognition, provides leadership on the portfolio and co-ordinates related components for our Francophone community. The incumbent supervises the head of student outreach, Francophone Affairs, and the head of recognition, Francophone Affairs, ensuring alignment of priorities, approval of work plans and accountability.

In addition, the incumbent is responsible for the recruitment and retention of faculty members to teach in French. This includes identifying needs, developing networks and supporting departments and programs to ensure sustainable teaching capacity in French.

Description of portfolio/responsibilities

Strategic planning and institutional priority-setting

• Develop and maintain annual and multi-year strategic plans for the portfolio (recruitment, outreach and recognition), in line with the priorities of Francophone Affairs and the Faculty of Medicine.
• Define strategic objectives, development pillars and performance indicators for the portfolio in co-operation with the relevant programs.
• Prioritize high-impact initiatives and recommend any necessary changes to the vice-dean, Francophone affairs, based on available resources and the institutional context.

Leadership

• Provide strategic and functional leadership for the two sub-directors on the portfolio:
  • head, student outreach
  • head, recognition
• Supervise the heads’ annual planning, and validate their strategic directions.
• Lead performance management and development for the portfolio heads.
• Foster a culture of teamwork, complementarity and shared responsibility.

Institutional coherence, linguistic equity and governance

• Ensure coherence in the institution’s messaging, practices and mechanisms for recruitment, outreach and recognition in French.
• Ensure that the principles of linguistic equity are incorporated effectively into the relevant Faculty processes.
• Contribute to the development of institutional frameworks, practices and directions on the Francophonie by making strategic recommendations for the relevant bodies.

Institutional relations and strategic positioning

• Represent Francophone Affairs in strategic discussions related to recruitment, outreach and recognition.
• Maintain functional relations with program directors, departments, clinical partners and University authorities.
• Contribute to the Faculty of Medicine’s strategic positioning as a hub of excellence for teaching and education in French.
• Define and pilot a whole-of-Faculty strategy for recruiting and retaining faculty members to teach in French in the medicine, PharmD and, as required, undergraduate and graduate programs.
• Develop and implement an integrated recruitment strategy for French-language teaching, clinical supervision and leadership positions, in line with Faculty and program priorities.
• Work with program directors and educational personnel to assess annual and medium-term needs for French-language teaching.
• Identify gaps in the teaching staff and proactively recruit qualified individuals from the academic, clinical and community sectors.
• Establish and maintain recruitment networks in Francophone clinical, academic and community settings.
• Support departments in identifying talent and professors with rising profiles.
• Expand and diversify the teaching pool to reflect institutional priorities, including equity, diversity and inclusion as well as Francophones’ language needs and specialty representation.
• Provide support and guidance on faculty appointment pathways to be more appealing to Francophone professors and promote their retention.
• Contribute to faculty diversification in line with institutional priorities, including equity, diversity and inclusion.
• Act as the main point of contact for potential and current teachers and preceptors (first and second year) in the Francophone stream.
• Maintain up-to-date information on recruited and active teachers, workload distribution and teaching assignments in the Francophone stream.

Recognition and appreciation

• Contribute to the recognition of commitment to the Francophonie among students, faculty members and clinicians in the Faculty of Medicine by proposing and promoting nominations for awards, distinctions and other forms of Faculty or University recognition.
• Help to highlight the journeys, contributions and commitment of members of the Francophone community in Faculty and University communications.
• Support the inclusion of recognition as a cross-cutting tool in outreach and recruitment strategies.

Performance monitoring, evaluation and continuous improvement

• Oversee the implementation of tools for monitoring, evaluation and accountability across the entire portfolio.
• Review sub-directors’ performance and produce a cross-cutting strategic analysis of results.
• Identify risks, emerging opportunities and avenues for innovation.
• Make recommendations for continuous improvement to the vice-dean, Francophone affairs.
• Identify innovative practices for engaging with and promoting the Francophone community, including students, faculty members and clinicians, and suggest avenues for improvement or pilot projects.
• Contribute to the ongoing development of outreach strategies, taking into account stakeholder feedback and available data.
• Provide required information for accreditation to the primary lead on accreditation and program evaluation, and collaborate with the MD program recruitment director (Anglophone stream).

Other duties

• Participate in teaching, mentoring and other educational activities, in line with the portfolio.
• Take on other duties and projects assigned by the vice-dean, Francophone affairs.
• Work in a bilingual environment and support the University’s Francophonie and bilingualism objectives.

Expected workload

One day per week

Education and other requirements

• MD, PhD, PharmD or equivalent medical degree
• In-depth understanding of issues in Francophone minority communities
• Knowledge of accreditation and program design standards
• Excellent communication and teamwork skills
• Good understanding of quality assessment and improvement
• Leadership and project management skills
• Commitment to inclusion, diversity and equity
• Data-driven decision-making
• Proficiency in English or French (the University’s official languages) and passive knowledge of the other language
• Academic appointment at the uOttawa Faculty of Medicine*

Committee membership and reporting

Committee membership

• Francophone Affairs Executive Committee
• Undergraduate Medical Education (UGME) Awards Committee
• Awards Committee (Faculty of Medicine)

Reporting

An annual report detailing activities carried out, results achieved and avenues for improvement will be submitted to the vice-dean, Francophone affairs.

*At the rank of lecturer or of assistant, associate or full professor