Renewal is automatic; you do not need to provide renewal information unless there is a change in your contact information or payment method.

It's your responsibility to ensure your CMPA coverage is active throughout your entire training!

Different training sites? You must advise CMPA of any changes to your training site; kindly ensure to change your profile on the Member self-service portal.

CMPA fee reimbursement

Eligibility criteria for reimbursement are set by each province/territory. In Ontario, please visit the Medical Liability Protection (MLP) Reimbursement Program on the Ministry of Health and the Ministry of Long-Term Care website.

Where to Submit/Get Information

CMPA

FAQs

Contact for questions

1-800 267-6522 (in Ottawa area: 613-725-2000)
 

Renewal of your CPSO licence is done online in the CPSO Member Portal. It is your responsibility to renew your licence.

Once your eLOA is electronically signed and submitted, PGME will automatically upload details of your appointment to CPSO on your behalf. We are aware that CPSO will not accept it unless it comes directly from PGME. Once CPSO receives your eLOA, they will send you a message via your CPSO Member Portal with instructions to complete your renewal.

Important:

File status: Please ensure to view your online profile regularly throughout the re-enrolment process for any new requests from the CPSO that might come in.

*CLINICAL FELLOWS: Any trainee completing a residency program and being subsequently appointed as a Clinical Fellow must either renew their Postgraduate Education licence or apply for an Independent Certificate of Registration if intending to bill OHIP for services while pursuing the Fellowship. No trainee will be permitted to bill OHIP with an Educational licence.

Where to Submit/Get Information

CPSO Member Portal

CPSO membership renewal information

Contact: 416-967-2678 (Toll Free: 1-800-268-7096 Ext. 617)

[email protected]

Trainees must submit the Declaration of Professionalism annually online via the Compliance Checklist. 

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

Electronically sign and submit your eLOA online via the Compliance Checklist. 

Once your eLOA is submitted, PGME will automatically upload details of your appointment to CPSO on your behalf; CPSO will only accept submissions directly from PGME. There is no need to send us reminders. We will process it in due course.

Error(s) on eLOA:

• If the address on the eLOA has changed, please still go ahead and submit your eLOA to avoid delays. Note that you can update your address after your eLOA has been submitted. Your address can be updated in the Student Center via uoZone. Once you have updated your address, you can refresh your eLOA and print/save a copy for your records.
• If the MD and/or any other information is incorrect, please contact PGME.

To obtain a copy of eLOA: click on “LOA/COA Confirmation” on your checklist via the Student Center in uoZone, then select “Print/View LOA”.

Note: The LOA covers only one academic year at a time (July 1st to June 30th). If you are continuing beyond June 30^th, 2027, the remainder of your training will be reflected on your LOA for the following academic year, which you will receive next spring.

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

PGME: [email protected]

In the event of an emergency, a notification will automatically be sent to your uOttawa email. You can also download the uOttawa safety app: SecurUO to receive emergency alerts via push notifications on your device. The alert system ensures you can be reached efficiently and effectively through a variety of methods. 

It’s vital that we have current emergency contact information should anything happen to you. 

Do not wait, go update your emergency contact and next of kin information on uoZone right away. Go to Applications and select Emergency Contacts.

Where to Submit/Get Information

Protection Services

uoZone

Additional requirements exist, including a valid Canadian work permit and health insurance coverage.

Work Permit: If your work permit is expiring in the next 4 months and you haven’t yet received the documents required to extend it from our office, please contact PGME immediately. Please do not apply for an extension without first receiving the documents from our office.

Where To Submit/Get Information

PGME: [email protected]

The Clinical Placement Risk Management Nurse Advisor will contact you directly regarding your immunization requirements, including deadlines.

Important: There are no religious or philosophical accommodations for immunization requirements.

Please submit your results to the Clinical Placement Risk Management Nurse Advisor, not the hospital’s occupational health office.

Where To Submit/Get Information

Email: [email protected]

Clinical Placement Risk Management | Faculty of Medicine Website

Mandatory requirements that still apply during a leave of absence:

• eLOA
• Declaration of Professionalism
• VSS Self-Declaration
• Renewal of CPSO
• Registration Fee Payment

Prior to your return, it is your responsibility to ensure that you are fully compliant with:

• Renewal of CMPA
• Immunization
• Vulnerable Sector Screening
• e-Learning Modules

If you plan on taking vacation at the end of your leave, please inform the PGME Office and your Program Administrator at your earliest convenience.

Where to Submit/Get Information

PGME: [email protected]

A $1,015 annual fee (effective July 1, 2026) is payable to the University of Ottawa.

You will receive an invoice and communications from the Financial Resources Office on how to pay your registration fee, and you will require your University of Ottawa student number to do so. Your student number can be found in uoZone. It is recommended that you pay with your financial institution via online banking. Payable to the University of Ottawa, use your student number as the account number. Please note that you cannot continue training on July 1st, nor past this date, unless your fees have been completely paid. Failure to comply will result in suspension.

Visa Trainees: If you are sponsored by the Saudi Arabian Cultural Bureau or the Canadian Department of National Defence (DND), your registration fees will be paid directly by the sponsor. Please do not pay it yourself.

Where to Submit/Get Information

Financial Resources

uoZone

Registration fee refunds apply to trainees who are completing their training off-cycle, meaning on a date other than June 30th. Refund requests must be submitted on or after your final day of training and no later than 30 days from that date. No exceptions. 

Where to Submit/Get Information

PGME - Registration Fee Refund Request

Returning trainees must complete the online VSS Self-Declaration form annually, available through the Compliance Checklist in the Student Center via uoZone.

Where to Submit/Get Information

Compliance Checklist in Student Center via uoZone

FoM CPRM Office:

University of Ottawa
Roger Guindon Hall (RGN)
Faculty of Medicine, CPRM Office
451 Smyth Road, room 3071
Ottawa, ON K1H 8M5, Canada

For all VSS-related questions or concerns, please email [email protected]. 

The modules are available via Brightspace. Use of desktop/laptop is highly recommended to complete modules.

Login: Same credentials as your uOttawa email.

Once logged into Brightspace, select "PGME 2026 Returning trainees". 

The following modules must be completed annually:

• Module 1: Emergency Codes
• Module 2: Infection Control and Tuberculosis Management
• Module 3: WHMIS
• Module 4: Privacy and Information Security
• Module 5: Prevent Mistreatment: Be In The Know

If identical modules were completed on The Ottawa Hospital (TOH) or Children’s Hospital of Eastern Ontario (CHEO) platform, email PGME a screenshot of module completion.

Please allow up to 1 week for the checkmark to appear on your checklist. 

Where to Submit/Get Information

Brightspace

PGME: [email protected]

It is imperative to regularly monitor your uOttawa email throughout your training in order to receive important communication from the PGME Office, the Clinical Placement Risk Management Office, as well as Paymaster for residents with Canadian status. 

Where to Submit/Get Information

MedTech (IT) for username and password help 

• Login to your @uOttawa.ca email
• Configuring your uOttawa e-mail on a mobile device (Scroll to the bottom of the page)

The University of Ottawa’s online Student Center (student services) can be found on the uoZone student portal. Access it for financial statements, tax forms (T2202), your letter of appointment, etc.

To access your Student Center which also contains your Compliance Checklist:

• Proceed to the uOttawa website for Current Students (Google Chrome recommended).
• Scroll down until you see the link for "uoZone" under "Access your accounts".
• Log in using your uOttawa email credentials:
  • Username: short name before your @uOttawa.ca email address (e.g.: jsmit001)
  • Password: same password as your uOttawa email.
• Once logged in, click on "Student Center" under the "Applications" tab.

Where to Submit/Get Information

Student Center via uoZone

You can update your personal information, such as your address, your emergency contact or your non-uOttawa email, directly through your uoZone.

• Proceed to the uOttawa website for Current Students (Google Chrome recommended).
• Scroll down until you see the link for "uoZone" under "Access your accounts".
• Log in using your uOttawa email credentials.
  • Username: short name before your @uOttawa.ca email address (e.g.: jsmit001).
  • Password: same password as your uOttawa email.
• Once logged in, click on "Student Center" under the "Applications" tab.
• Click on the "General Info" at the top of the page.
• You will then be able to edit your personal information.

Where to Submit/Get Information

Student Centre via uoZone