Each request to abolish a program or a component of an existing program (e.g., major, minor or concentration) is subject to an approval process.


Find the most up-to-date template here:

Approval process for program closure requests

Prior to any discussion with academic authorities, the academic unit shall inform in writing the vice dean responsible for the program, the dean's office of the faculty concerned, and either the office of the vice provost,academic affairs in the case of undergraduate programs or the office of the vice provost, graduate and gostdoctoral studies in the case of graduate programs, of the proposed closure of the program, at least six months prior to the planned closure.

  1. Academic unit: the unit prepares a program closure request (see templates section above) and submits it to all its academic authorities for approval (program committee and departmental assembly or their equivalent).
  2. Enrolment Management: The request is submitted to the curriculum management team at the Office of the Registrar ([email protected]) to technically validate the proposed changes and to ensure that the request meets Senate submission guidelines.
  3. Faculty: The program closure request is submitted for approval to all the academic authorities within the faculty (undergraduate or graduate program committees or their equivalents) including the faculty council.
  4. Graduate Studies Committee or Council on Undergraduate Studies: The vice-dean responsible for the program submits the request to the office of the vice-provost, graduate and postdoctoral studies or to the office of the vice-provost, academic affairs. The respective committee or council reviews the request for approval.
  5. Senate: The vice-provost, academic affairs (for undergraduate programs) or the vice-provost, graduate and postdoctoral studies (for graduate programs) submits the request to the Executive Committee of the Senate for approval. Once approved by the Executive Committee, the request is submitted to Senate for final institutional approval.

Contact us

For any questions regarding quality assurance, please contact:

Undergraduate program creation, modification or closure
Élise Detellier
Office of the Vice-Provost, Academic Affairs

Graduate program creation, modification or closure
Luciana Ion 
Office of the Vice-Provost, Graduate and Postdoctoral Studies