This section includes key steps and information to assist researchers in proposal development and submission.

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RE forms

The RE form is an University-wide requirement. It informs the requesting researcher’s faculty, as well as the Office of the Vice-President of Research and Innovation (OVPRI), of the proposed projects requirements and overall project objectives. It is an internal form that must be submitted to the OVPRI unit responsible for managing the grant submission (RMS, IREX or ISS) for every funding application or contract. Signature by the faculty (the vice-dean research or the dean) confirms the faculty’s approval and support for the project, and is also used to confirm the faculty’s ability to host the proposed research activities if funded.
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Respect Deadlines 

All grant submissions require one signature of approval from OVPRI (RMS, ISS, or IREX). As a rule of thumb, the deadline for internal submission of the proposal and RE form (signed by all parties) for signature is 72 hours prior to the agency deadline. This is in addition to any internal deadlines that a faculty research office may have in place, which will vary according to faculty procedures and funding programs. Contact your faculty’s research office and pay attention to RMS communications to stay informed of internal deadlines.

For major Tri-Agency funding competitions (NSERCCIHR or SSHRC) requiring University e-submission, RMS must have received all finalized and approved materials by noon the day prior to the agency’s deadline. This is in addition to additional internal deadlines that may be set for review of the grant materials.

It is the researcher’s responsibility to ensure that the proposal is submitted on time and to understand the submission process for the target funding agency, as well as Institutional requirements. 


Contact us

Research Management Services

Tabaret Hall
Room 159
550 Cumberland St
Ottawa, Ontario
Canada K1N 6N5

Tel: 613-562-5841 
Fax: 613-562-5338

General support: [email protected]

Contract Support: [email protected]

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Research advisors

Be sure to contact your Faculty’s Research Advisors! They are a great resource and will help guide you in the administrative process of getting funding for your research. Check out your faculty’s homepage to find out more.