Conventions and Reservations (C&R) is your one-stop shop for on-campus event coordination, including logistics. Our bilingual, dedicated team will make sure you have the best experience while planning your event. Your coordination agent will assist you every step of the way.

What C&R can offer you

Your C&R coordination agent will provide you with the following services.

Bid process (RFP) assistance for on-campus events

Let us help you through your application to host your event on campus.

On-campus room and space rentals

  • Capacity management
  • To-scale floor plans of our main event spaces
  • Accessibility maps and services

On-campus summer accommodations (May to August)

Discover our summer accommodations.

Logistics consultations and coordination of our in-house and external service providers:

  • Audiovisual services, including lighting and sound
  • Food and exclusive bar services
  • Equipment rental (including tables, chairs, linen and accessories)
  • Venue services (including venue set-up and teardown, cleaning, electricity)
  • Sustainability initiatives 

On-campus event budget assistance

  • Recommendations on getting the most out of your budget
  • Budget worksheet templates
  • Initial quotes and up to four revised contracts
  • Payment of rental fees and our service suppliers through one single invoice

Risk assessment and liability insurance

Guidance on University of Ottawa policies and procedures

We’ll help you with uOttawa policies and procedures you need to consider.

Coordination of traditional ceremonial practices

Being on unceded Indigenous land, uOttawa welcomes traditional ceremonial practices such as smudging, lighting the qulliq and sacred fires.

Assistance and troubleshooting during your event

Information icon on red background.

Terms and conditions

Please consult the Terms and Conditions associated with holding an event on campus.
Terms and conditions