The Faculty of Arts recognizes that travel by Master's and Ph.D. students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside of the National Capital Region.
Eligible students include Master’s students pursuing a degree with thesis option; doctoral students and those enrolled in a “fast-track” program. Consult the form for more detailed eligibility criteria.
Value
Up to $650. The grants may only be used to cover either travel expenses (train, plane, bus or other) or accommodation expenses (accommodation and meals). Other travel-related expenses will not be reimbursed.
Deadlines
Applications must be submitted before the travel takes place (no grants will be considered after the fact). The deadlines to submit a request are:
- September 15th
- January 15th
- April 1st
- June 1st
Only complete applications will be processed. It is the sole responsibility of the student to ensure that all the required documentation and all signatures are provided with the application. If the application is refused, the student has the possibility to resubmit a second complete application. If the application is approved, expenses will be reimbursed once the research trip is completed.
Master's with thesis students
Objectives
The Faculty of Arts recognizes that travel by Master's students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside the National Capital Region. Travel that allows the direct collection of data for a thesis research in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research analysis and interpretation by visiting a foreign lab (university or government).
Eligibility
- Be registered full time in a MA with thesis program at the time of the conference;
- Must have completed at least two terms of study, but no more than six terms when the travel takes place.
N.B. All terms count, including terms with leaves of absence. The exception to this rule are approved leaves of absence for medical, maternity or parental reasons.
Conditions
- A student can only be awarded one grant through the completion of their program;
- The student must clearly indicate how the research travel is related to the thesis in progress and ensure that the research supervisor or the program director indicates their support in a recommendation on the application form.
Procedure
- Submit your complete and signed application by e-mail by sending the documents to the Office of the Vice-Dean, Research;
- Upon returning from the research stay, complete the Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB) and return it with the original receipts (including boarding passes) to your Academic Unit. If applicable, include proof of the exchange rates used. The amount reimbursed is the lowest between:
- The cost of the transportation and/or accommodations; or
- The maximum amount of the travel grant.
NOTE: it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the research travel if the work involves human subjects.
After the research stay
Send the breakdown of your travel expenses in the Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB), as well as the accompanying documents to your Academic Unit for reimbursement.
As indicated in the University's Procedure 16-11, you must submit the form and accompanying documents within twenty (20) working days following the completion of travel.
Ph.D. and fast-track students
Objectives
The Faculty of Arts recognizes that travel by Doctoral students to undertake thesis research is important. For this reason, the Faculty provides travel grants for research travel outside the National Capital Region. Travel that allows the direct collection of data for a thesis research in progress will be considered. Students may conduct interviews, perform archival research or consult documents or works unavailable in the region, or may further develop their research analysis and interpretation by visiting a foreign lab (university or government).
Eligibility
- Be registered full time in a Ph.D. program at the time of the conference;
- For Ph.D. programs, at least three terms but less than twelve terms must have been completed when the travel takes place;
- For Fast-track programs, at least two terms but less than fifteen terms must have been completed when the travel takes place.
N.B. All terms count, including terms with leaves of absence. The exception to this rule are approved leaves of absence for medical, maternity or parental reasons.
Conditions
- A student can only be awarded one grant through the completion of their program;
- The student must clearly indicate how the research travel is related to the thesis in progress and ensure that the research supervisor or the program director indicates his or her support in a recommendation on the application form.
Procedure
- Submit your complete and signed application by e-mail by sending the documents to the Office of the Vice-Dean, Research;
- Upon returning from the research stay, complete the Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB) and return it with the original receipts (including boarding passes) to your Academic Unit. If applicable, include proof of the exchange rates used. The amount reimbursed is the lowest between:
- The cost of the transportation and/or accommodations; or
- The maximum amount of the travel grant.
NOTE: it is the student’s responsibility to ensure that ethics approval for the research project is obtained prior to the research travel if the work involves human subjects.
After the research stay
Send the breakdown of your travel expenses in the Request for reimbursement of travel expenses (Excel spreadsheet, 59 KB), as well as the accompanying documents to your Academic Unit for reimbursement.
As indicated in the University's Procedure 16-11, you must submit the form and accompanying documents within twenty (20) working days following the completion of travel.
Inquiries
* The information on this page is subject to change without notice and does not represent a commitment from the University of Ottawa.