Record Retention

A-7.1. Record retention and destruction

(Approved by the Senate on February 28, 2017)

The faculty record is considered the student’s official record, and the faculty retains its contents for as long as the student is enrolled in the faculty.

After seven (7) consecutive terms, following the student’s departure from the University (graduation or withdrawal), the documents and transactions in the student record are destroyed, unless the student is enrolled in another program at the same faculty or has provided a valid reason for having the record retained longer.

For students not earning a degree, the University retains only signed, enrolment-related forms for a period of two years.

In compliance with Policy 14a on academic documentation, information stored in the Student Information System (SIS) is retained indefinitely.

A-7.2. Destruction of examinations and assignments

(Approved by the Senate on May 5, 2014, and effective immediately)

All unclaimed student assignments and examinations are retained by the University for at least one year from the date when the final grade is considered official, unless the student concerned consents to their earlier disposal.