C-3.1 Courses and programs
Courses and programs of study, as well as all related requirements, are proposed by the faculties and approved by the Senate of the University.
When program requirements are modified, the faculties must ensure that the changes do not penalize students already enrolled in the program of studies concerned.
C-3.1.1 Enrolment in courses or research activities
Once admitted, students must enrol in their program of study within the deadlines indicated in the Important academic dates and deadlines calendar.
In general, course selections may be changed before the deadlines specified in the Important academic dates and deadlines calendar. It is the student’s responsibility to verify the deadlines and procedures for registration. A student who is not enrolled in a course or related academic activity will not receive a grade or credit.
C-3.1.2 Courses additional to the program requirements
Graduate students may enrol in courses additional to those required by their program of study, provided they obtain prior approval from their academic unit. Failure in any such courses shall count as a course failure in the program.
C-3.1.3 Continuous enrolment
Unless otherwise specified in the regulations for a specific program, students must enrol in each term until they complete their program.
Students who fail to enrol in each term without being granted a leave of absence in accordance with this regulation will be presumed to have withdrawn from their program, and their files will be closed without further notice. Students whose files have been closed as a result of failure to observe enrolment requirements must apply for readmission if they wish to continue their studies. Re-admitted students will be required to pay a reinstatement fee as well as the minimum tuition fee for each term for which they failed to enrol.
C-3.1.4 Enrolment limit
Unless otherwise stated in the regulations of a specific program, students may not enrol in more than one program at the same time.
C-3.2 Leaves of absence
C-3.2.1 Grounds for leave
Students may apply for temporary leave from their program only on professional, medical, compassionate, or parental grounds.
C-3.2.2 Professional leave
A student may apply for temporary leave for an internship or employment opportunity that is of high value to their career development. Requests for professional leave are subject to approval by the student’s thesis supervisor, the director of graduate studies (or equivalent) of the program, and the vice-dean of graduate studies (or equivalent) of the faculty offering the program, and may not exceed more than one year in total in their program of study.
C-3.2.3 Medical or compassionate leave
A student may apply for temporary leave from their studies on medical or compassionate grounds. The request for leave must clearly state the reasons for, and the length of, the intended interruption of studies, and must be accompanied by relevant supporting documentation (e.g., in the case of illness, a medical certificate issued by a physician). Requests for leave are subject to approval by the student’s thesis supervisor, the director of graduate studies (or equivalent) of the program, and the vice-dean of graduate studies (or equivalent) of the faculty offering the program.
C-3.2.4 Parental leave
A student may apply for temporary parental leave for each birth or adoption of a child occurring prior to completion of the student’s program. The request for leave must be accompanied by proof of the birth or adoption.
C-3.2.5 Access to computer and library facilities
Students who are granted a leave of absence will continue to have access to computer and library facilities.
C-3.2.6 Time limit to complete program requirements
The time limit to complete program requirements will be postponed to a date equivalent to the duration of the approved leave, but not exceeding one year.
C-3.2.7 Enrolment after a leave of absence
Students are required to enrol in the term immediately following the end of their approved leave of absence; otherwise, their file will be closed.