Research data management at the Library

Services are offered to eligible users at no cost and may be queued where demand exceeds capacity. Consultations services are offered within a tiered services model. In the context of a funding application, Tier One consults take place early in project conceptualization; for Tier Two or Tier Three consults, co-authorship and/or in-kind contribution may be a requirement of service.

Eligible users include faculty researchers, current graduate students and research groups affiliated with the University of Ottawa. Members of the public are not eligible users of these services but are free to consult information provided on the University of Ottawa’s research data management web site.

Topics for training and consultation services can address:

Data management planning (DMP)
- To prepare to meet grant application requirements
Data deposit
- To meet funder requirements for data sharing, or for peer-reviewed publication
Referrals to University of Ottawa data management services
- Information on local resources available to aid in data management

Consultations

Limited appointments for consultation are available. Priority will be given to University of Ottawa affiliates working on grant applications, or depositing data to meet funder requirements or for peer-reviewed publication.

Services are offered within a three-tiered service model that defines deliverables and the level authorship to be attributed to the Librarian.

Review the available service levels
Request a consultation

Further information

Requests for Tier One research data management planning or Tier One data deposit consultation are provided on a first come, first served basis, and are subject to librarian availability. Due to the in-depth and time-intensive nature of this work, requests may be queued. After an initial consultation, timelines and delivery dates will be discussed before any further work proceeds.
As projects evolve, the librarian retains the right to change tiers to accurately reflect the nature of the work being conducted, and to refuse co-authorship. Should a grant application be successful in which the librarian has been named as a collaborator, or co-applicant, they will be acknowledged or credited as a co-author depending on the continued level of engagement with data management in the research project. In the case of co-authorship, the librarian will be provided with a copy of the published manuscript or other output.
Researchers and faculty members requesting the collaboration of a librarian will:
1. Acknowledge the librarian’s role in research data management as a collaborator or co-applicant according to the definitions of the Tri-Council Finding Agencies (SSHRC, CIHR, NSERC)
2. Extend authorship rights to the librarian based upon criteria provided in the Tiered Service Model (see below), in accordance with the International Committee of Medical Journal Editors (ICMJE) for defining the roles and responsibilities of authors and contributors.

Tiered Service Model

Service Level	Librarian Authorship	Deliverables
Tier One	Acknowledgment	Initial meeting conducted Review of data management plan form, determining the scope of the project. Review data management best practices and available University of Ottawa infrastructure. Referrals to additional University of Ottawa policies, data management services, or third-party options. Assess data curation needs. Review repository options for data deposit.
Tier Two	Collaborator	Tier One plus Librarian plays a significant role in data management as it impacts the conduct of the research project. In-depth consultation beyond the initial meeting, including guidance on writing sections of the data management plan. Development of project-specific training or instruction throughout the active project. Guidance on data curation to meet FAIR principles. File transformation or metadata support for data deposit.
Tier Three	Co-Applicant and Co-authorship	Tier Two plus Librarian makes a significant contribution to the intellectual direction of the research or research-related activity, plays a significant role in the conduct of the research and may also have some responsibility for financial aspects of the research. Guidance, or writing of the methods section to account for the impact of data management and data curation upon results of the research project. Assist with data curation to meet FAIR principles: file organization, metadata modeling, cleaning, documentation, archiving, and dissemination of original data files created by researchers. Library commits in-kind contribution for this service to grant application.

Service Level

Librarian Authorship

Deliverables

Tier One

Acknowledgment

Initial meeting conducted

Review of data management plan form, determining the scope of the project.

Review data management best practices and available University of Ottawa infrastructure.

Referrals to additional University of Ottawa policies, data management services, or third-party options.

Assess data curation needs.

Review repository options for data deposit.

Tier Two

Collaborator

Tier One plus

Librarian plays a significant role in data management as it impacts the conduct of the research project.

In-depth consultation beyond the initial meeting, including guidance on writing sections of the data management plan.

Development of project-specific training or instruction throughout the active project.

Guidance on data curation to meet FAIR principles.

File transformation or metadata support for data deposit.

Tier Three

Co-Applicant and Co-authorship

Tier Two plus

Librarian makes a significant contribution to the intellectual direction of the research or research-related activity, plays a significant role in the conduct of the research and may also have some responsibility for financial aspects of the research.

Guidance, or writing of the methods section to account for the impact of data management and data curation upon results of the research project.

Assist with data curation to meet FAIR principles: file organization, metadata modeling, cleaning, documentation, archiving, and dissemination of original data files created by researchers.

Library commits in-kind contribution for this service to grant application.

Training

The University of Ottawa Library offers researcher-responsive, on-demand workshops on topics such as best practices for managing research data, data management policies affecting your research, data sharing and depositing your data to meet funder requirements or the journal peer-review process.

Data Management Plan bootcamps are held to align with major granting deadlines.

We offer targeted training or instruction to labs or research groups upon request.

We are available to provide content for conferences, symposia, or faculty meetings related to research data management.

Learn more about impactful research data management topics, such as:

Publishing your data
Documenting your work for humans and for search engines
Keeping your data secure
Preservation-friendly file-formats, file naming conventions and versioning
Resources, roles, and responsibilities related to data management
Ethical and legal issues related to data management