PhD student attending Convocation
Registration to graduate
All graduating students must register in order to receive their degree. Online registration is open during three periods of the year:
- To graduate in the spring:
- November 4 to 25, 2016, and
- Mid-February to March 31, 2017
- To graduate in the fall: Mid-July to early September, 2017
If you are expected to graduate, you will receive an email to your @uOttawa.ca address when online registration opens.
How to register
During one of the above periods, log into uoZone. On the Applications tab, select Apply for Graduation and follow the instructions. Once you apply, you can track your graduation status in your Student Center (also available on the Applications tab in uoZone).
Note: If you’re submitting a request for a degree in a program other than the one you’re enrolled in, you must submit a completed registration for degree and request for diploma (PDF) form to your faculty.
For more information, see the How to Apply for Graduation tutorial, under the Apply for Graduation application in uoZone.
Pronouncing your name
On the registration form, indicate how the presenter should pronounce your name. To help the presenter read your name clearly, write ONLY the phonetic pronunciation of your name in the designated box (see examples of what to do and what not to do below).
You can select the language in which your name should be pronounced (English or French) from a separate list on the form.
|Last name||First name||What to do - Phonetic full name||What NOT to do|
|Elgharib||Chantal||Shantal El-ga-rib||My last name is pronounced “elle-ga-rib.” Thanks!|
|Delorme||Ian||Ee-un de-lorm||Pronounce my name in English|
|Schumacher||Lukas||Lookas Shoomaacher||Phonetic surname: Shoomacher|
|Iqbal||Roozanil||N/A||I am no longer attending convocation.|
Rental of gowns and hoods
Once you have registered for your diploma and ceremony, you’ll need to arrange for your gown and hood rental. Please allow 48 hours after registering for your ceremony before reserving your gown and hood online.
All candidates must wear academic gowns and hoods for the convocation ceremony. The academic regalia of all University of Ottawa degree programs includes a specific gown and hood for each degree.
To ensure the best possible experience for our graduates, the University of Ottawa has retained the services of Gaspard LP. By providing a few details in advance, you’ll receive a freshly pressed gown and hood prepared especially for you on the day of the ceremony.
The fees for gown and hood rental are $42 online in advance and $62 on convocation day.
Purchasing online in advance
The online gown and hood rental service is available starting at 10 a.m. on Friday, April 7, 2017, and running until 5:30 p.m. on Tuesday, June 6, 2017. No cancellations are permitted after this date and no refunds will be given. Changes to rental orders can be made online through the Gaspard LP website prior to this date only. Sign on using your email address and the password you chose when you placed your rental.
Purchasing in person
After June 6, you’ll need to rent your gown and hood in person on the day of your ceremony at the Shaw Centre. The cost is $62 (cash, Interac, Visa and MasterCard are accepted). If you plan to rent yours in person, please arrive 90 minutes prior to the start time for your ceremony.
Faculty of Medicine
If you are an undergraduate medical student, please visit the Faculty of Medicine website for information about gown and hood rental.
If you have any questions about regalia reservations, contact Gaspard LP at email@example.com or 1-866-949-5703 from Monday to Friday between 9:30 a.m. and 5:30 p.m.
You will receive an original regular-size diploma (21.6 cm by 26.7 cm) free of charge at your ceremony. Unclaimed diplomas will be mailed out. At any time after Convocation, you can order a duplicate copy or a large format diploma (43.2 cm by 35.6 cm) through uoZone (under the Applications tab, select Purchase Official Documents.
Receiving two degrees
If you’re going to be receiving two degrees from two different faculties, you can attend both graduation ceremonies or ask to receive both degrees at the same ceremony. In either case, both degrees will be announced. Email aocs-graduation@uOttawa.ca and indicate your preference.
Taking courses at another institution
If you’re taking courses for your degree at another institution, ask this institution to send an official transcript to your uOttawa faculty or school as soon as possible (no later than early September to graduate in the fall or May 15 to graduate in the spring).