PhD student attending Convocation
Registration to graduate
All graduating students must register in order to receive their degree. Online registration is open during three periods of the year:
- To graduate in the spring:
- November 14 to 24, 2017, and
- Mid-February to March 31, 2018
- To graduate in the fall: Late July to September 15, 2017
If you are expected to graduate, you will receive an email to your @uOttawa.ca address when online registration opens.
How to register
During one of the above periods, log into uoZone. On the Applications tab, select Apply for graduation and follow the instructions. Once you apply, you can track your graduation status in your Student Center (also available on the Applications tab in uoZone).
Note: If you’re submitting a request for a degree in a program other than the one you’re enrolled in or you missed the registration period above, you must submit a completed registration for degree and request for diploma (PDF) form to your faculty.
For more information, see the How to Apply for Graduation tutorial, under the Apply for graduation application in uoZone.
Pronouncing your name
On the registration form, indicate how the presenter should pronounce your name. To help the presenter read your name clearly, write ONLY the phonetic pronunciation of your name in the designated box (see examples of what to do and what not to do below).
You can select the language in which your name should be pronounced (English or French) from a separate list on the form.
|Last name||First name||What to do - Phonetic full name||What NOT to do|
|Elgharib||Chantal||Shantal El-ga-rib||My last name is pronounced “elle-ga-rib.” Thanks!|
|Delorme||Ian||Ee-un de-lorm||Pronounce my name in English|
|Schumacher||Lukas||Lookas Shoomaacher||Phonetic surname: Shoomacher|
|Iqbal||Roozanil||N/A||I am no longer attending convocation.|
If you don’t receive an email
If you think you will have met the requirements of your program by the end of this term and have not received an email by late February for spring convocation or August 15 for fall convocation asking you to complete the Registration for Degree and Request for Diploma form, please contact your faculty.
If you fail to meet your degree requirements
If you fail to meet your degree requirements after having submitted the Registration for degree and request for diploma (PDF), you will have to fill out a new form once you have met the requirements in order to register for the appropriate convocation. However, if you paid fees to obtain an additional copy of your diploma, they will automatically be credited to your account for the next convocation.
Rental of gowns and hoods
All candidates must wear academic gowns and hoods for the convocation ceremony. The academic regalia of all University of Ottawa degree programs include a specific gown and hood for each degree.
To ensure the best possible experience for our graduates, the University of Ottawa has retained the services of Gaspard LP. By providing a few details in advance, you’ll receive a freshly pressed gown and hood prepared especially for you on the day of the ceremony.
The fees for gown and hood rental are $44 online in advance or $64 on Convocation day. Dates and information for gown and hood rental will be available shortly.
You will receive an original regular-size diploma (21.6 cm by 26.7 cm) free of charge at your ceremony. Unclaimed diplomas will be mailed out.
At any time after Convocation, you can order a duplicate copy or a large format diploma (43.2 cm by 35.6 cm) through uoZone (under the Applications tab, select Purchase Official Documents.
Receiving two degrees from two different faculties
If you’re going to be receiving two degrees from two different faculties, you can attend both graduation ceremonies or ask to receive both degrees at the same ceremony. In either case, both degrees will be announced. Email aocs-graduation@uOttawa.ca and indicate your preference.
Taking courses at another institution
If you’re taking courses for your degree at another institution, ask this institution to send an official transcript to your uOttawa faculty or school as soon as possible (no later than September 15 to graduate in the fall or May 15 to graduate in the spring).
Name change request
- Make sure your personal information is correct by clicking Personal Information in uoZone. Your personal data will be displayed as it currently appears in uoCampus, the student information system. Your name on the screen (your “primary name”) is the one that appears on your official documents, such as your diploma and transcripts.
- To change your primary name, go to InfoService and submit a Request for Name Change form, along with the supporting documents listed on the form.
- For your name change request to be processed before your diploma is printed, you must submit your form by March 31 (to graduate in the spring), by September 15 (to graduate in the fall) or by November 24 (for those whose degree will be conferred in December)
- If you have recently gone to InfoService to make a name change request, it may take up to two weeks before the change appears.
Guest tickets for Convocation
Every guest, including infants and children, must have a ticket. As a graduate, you do not need a ticket; your seat is reserved at the front of the room.
If you are an international student and need a temporary visa for any family members, email InfoService at infoservice@uOttawa.ca for instructions.
Guest ticket information will be available in early 2018.